Procurement & Contract Assistant (Hybrid Work)

Full-time

Salem | OBDD

Purchasing / Procurement / Inventory

6 months ago

Initial Posting Date: 10/13/2023Application Deadline:10/30/2023Agency:Oregon Business Development DepartmentSalary Range:$3,263 - $4,911Position Type:.....

Initial Posting Date:

10/13/2023

Application Deadline:

10/30/2023

Agency:

Oregon Business Development Department

Salary Range:

$3,263 - $4,911

Position Type:

Employee

Position Title:

Procurement & Contract Assistant (Hybrid Work)

Job Description:

Business Oregon is currently hiring a full-time limited duration Procurement and Contracts Assistant within the Procurement and Contracts section of the Operations and Finance Division.

This is a Limited Duration position and is currently approved through June 30, 2025. This recruitment will be used to establish a list of qualified candidates to fill the current positions and may be used to fill future vacancies.

Note: We value our employees and want to encourage work-life balance and flexibility. This position may have the ability to work remotely with required days in the Salem office.

What you will do:

Assist Contract and Procurement Specialists draft and issue contracts and maintain the contract status systems.
Provide consultation and guidance regarding contracting requirements and objectives and provide training and other assistance to staff in understanding the contracting process.
Research contracts procedures and regulations to ensure accuracy of contract templates, forms, and contract-related processes.
Gather and organize documents necessary for staff to award contracts and assist with preparation of materials explaining contracting procedures.
Compile contract statistical status reports and correspondence.

Business Oregon strives to create an inclusive environment that welcomes and values the diversity of the people we serve. We foster fairness, equity, and inclusion to create a workplace environment where everyone is treated with respect and dignity.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We encourage you to apply, even if you don't meet every one of our qualifications listed. If you are unsure whether you meet the qualifications of this position, feel free to contact us to discuss your application.

The ideal candidate will possess a combination of some or all of the following skills:

Excellent communication skills, both verbal and written.
Experience and proficiency working with Microsoft Word, Excel and databases with reporting software.
Strong attention to detail, reviewing documents to ensure accuracy of database management and contract review completeness.
Analytical and technical writing skills (the ability to research, analyze, and synthesize data and information into concise, easily understood written documents).
Experience with contract requests of typical contract or agreement processes and methods reviewing before assigning to Contract Specialist.
Ability to manage and prioritize one's time to efficiently complete tasks.

Please note: if you are interested in applying for this position, you must attach your current cover letter and resume to your application. Failure to submit the required resume and cover letter will remove your application from consideration.

What you need to qualify:
Two years of clerical-support experience in a related fields such as general business, accounting, contracts, purchasing, or project administration support.

Associates degree or higher will substitute for the experience.

A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

What Business Oregon does:

Business Oregon is the economic development agency for the state of Oregon. We have about 150 people on our team, and we work with communities and businesses. We use our programs and expertise to help businesses grow, so they can in turn add jobs, diversify the economy, and increase Oregon prosperity. We work with communities to enhance and expand infrastructure and community safety with projects such as water/wastewater systems, seismic rehabilitation for schools, or rural broadband development. This also sets the stage for future business development. Our mission is to invest in Oregon’s businesses, communities, and people to promote a globally competitive, diverse, and inclusive economy, all carried out with an agency strategic plan.

Operations & Finance Division serves every part of the department and includes all central administrative services; it also includes the Business and Public Finance programs. The Operations sections include Employee Services, Fiscal and Budget Services, Information Technology, Policy, Rules & Contracts, and Facilities. Business and Public Finance offers financial analysis and services including direct loans, loan guarantees, loan participations, conduit bond financing, business retention and expansion services, municipal financing, and referrals to technical assistance providers for Oregon businesses. The Policy, Rules & Contracts team is responsible for developing requests for proposals, intergovernmental agreements, grants, leases, purchasing, and personal services contracts for all parts of the department. The unit negotiates contract terms with businesses, municipalities, arts organizations, and other entities to ensure that OBDD complies with all state and federal laws and requirements.

How to Apply Please Note: Applications must be submitted no later than 11:59 PM PST on Monday, October 30, 2023

Click the “Apply” button above to complete your online application.
Attach your current cover letter and resume. Failure to submit the required resume and cover letter will remove your application from consideration.
Complete the questionnaire.
The candidates whose work experience most closely matches the qualifications and skills of this position will be invited to interview.
Warning – Workday will timeout after 20 minutes of inactivity and will not save your application progress. You must submit your application after you begin the process.

WHATS IN IT FOR YOU:

Family Friendly Work Life Balance: Paid time off, 11 holidays, 3 personal days & optional short- and long-term disability benefits.
Take Care of Yourself and Your Family: Comprehensive employee benefits, choice of medical plans, vision plan, life insurance, employee assistance program.
Invest in Your Future: Pension plan, deferred comp, short- and long-term disability plan, flexible spending accounts for healthcare and dependent care.
Be Appreciated: Employee recognition events, agency unique employee recognition program allowing for additional leave options such as vacation buy-out and sick leave roll-over, dynamic employees doing impactful work.
Inclusion: At Business Oregon, we value community and foster a sense of belonging for our employees.

Additional Information:

Per the Pay Equity Law passed in 2017, a pay equity analysis will be conducted to determine what pay step the successful candidate will be offered. The analysis will be based on the relevant experience, education, training, and certifications documented in the application materials.
It is our policy to provide reasonable accommodations to all applicants who may need them. Should you need assistance, or an accommodation please contact Employee Services at: Biz.HumanResources@biz.oregon.gov to discuss how we can best meet your needs.
Veterans’ Preference - Eligible veterans who meet the qualifications will be given veterans' preference. If you checked that you are a veteran, we will ask you for your documents later in the process. Click on the Veterans’ Preference link for additional information.
Criminal Records Check - Hiring of the successful candidate will be contingent upon the results of a Criminal Background Check. Adverse background data may be grounds for immediate disqualification.
Work Authorization - The Oregon Business Development Department (dba Business Oregon) does not offer visa sponsorship. Within three days of hire, all applicants will be required to complete the US Department of Homeland Security's Form I-9, confirming authorization to work in the United States.
This recruitment will be used to establish a list of qualified candidates to fill the current position and may be used to fill future vacancies as they occur.
This position is a classified, full-time position, and is not represented by a union.
PERS – This is a PERS qualifying position. After a six-month waiting period eligible Management Service, Executive Service, and Unrepresented employees will have their base pay increased by 6.95% and the 6% PERS contribution deducted from their base pay rather than a direct 6% contribution by the State of Oregon to the employees PERS account. This will mirror the bargained SEIU and AFSCME PERS process.
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