Total 10 job vacancies by Malayan Flour Mills Berhad

• Participate and assist the Group Finance Senior Manager in the following areas in respect of future / present / exploratory ad-hoc projects of Group Finance, to support decision making by Senior/Top Management;
  • Financial feasibility review and due diligence;
  • Perform desktop regulatory, market and industry research as well as analysis
  • Preparation and/or review of financial models; and
  • Preparation of relevant board papers, presentation materials and supporting documents.
• Provide analytical and documentation support to the Group Finance Senior Manager in Group Treasury and Tax functions with insights and analysis of the situation. Propose feasible action steps based on the analysis.
• Monitor and alert the management on the financial trends based on analysis performed to obtain decision / position on the market direction, in order to take opportunity of any favorable market situation that are beneficial to the organization.
• Familiarize and keep current of available treasury products that are available to ascertain which product is the best for the organization. Obtain necessary approvals to utilize these products.
• Structure knowledge and document processes pertaining to treasury and tax to ensure ease of reference and retrieval for reference when required.
• Assist to manage and coordinate with Group Finance Senior Manager in risk management and group internal audit work performed by outsourced risk management advisor and internal auditors.
• Jointly review and validate the work deliverables from the outsourced risk management advisor and internal auditors to ensure fact driven audits are completed and can be substantiated. Facilitate presentation of audit findings to the Board Audit Risk Committee through collaboration with Company Secretary and outsourced risk management and internal auditors.
• Perform any other tasks and assignments as directed by the management from time to time.

Job Purpose

• Administer, maintain and support MFM Group of Companies Servers, IT related computer hardware & software, network infrastructure & its connectivity to ensure smooth operation.

Job Accountabilities

• Ensure efficiency in PC software, hardware support and high availability of network infrastructure for WAN (broadband) and LAN, wired and wireless communication within the Group of Companies.
• Proactively monitor, identify and resolve technical problems, network infrastructure, configure and administer IT related hardware/software problems to meet users’ expectations within a stipulated time.
• Maintain all IT related inventory and software licensing control.
• Generate / maintain appropriate technical documentation, system manuals, workflow processes, procedures and guidelines.
• Evaluate and recommend IT related hardware and software solution.
• Supervise and work with vendors to ensure projects/tasks are implemented as per specification and on time.
• Ability to integrate various hardware platforms, whenever necessary in different topology.
• Assist in every related area of network infrastructure and IT related hardware/software whenever required to ensure the continuous smooth running of the operation.

Job Purpose

• Responsible for data collection, conduct data analysis and identify underperforming areas in operations to improve the organisation's supply chain operations.

Job Accountabilities

• Provide recommendations to improve the overall operations and efficiencies of the applications, especially in ERP to support current and meet new business requirements.

• Identify and troubleshoot problems, enquiries, provide advice and follow-through in meeting user needs and expectations within a stipulated time to ensure the smooth operation of the JDE / MTech application, BI Cognos, and other application systems.

• Consults with functional unit management and personnel to identify, define, document business needs and objectives, current operational procedures, problems, input, and output requirements.

• Acts as a liaison between departmental end-users and technical team in the analysis, design, configuration, testing and maintenance of systems to ensure optimal operational performance.

• Analyse the feasibility of current process or systems, develop requirements for new systems and enhancements to existing systems; ensures the system design fits the needs of the users.

• Identify opportunities for improving business processes through information systems and assists in the preparation of proposals to develop new systems and/or operational changes.

• Participate in user acceptance testing and testing of new system functionality.

• Participate in studies of new and existing programs and special projects to determine feasibility, resolve problems including SOP, technical and analysis. Help users to develop policy and procedures to improve efficiency, cost-effectiveness, and/or improve internal and external customer service.

Support and maintain all System Application Software and IT Operations to ensure timely delivery of support services and smooth running of the day-to-day operation.

Responsibilities: 

• Effectively deliver support for System Application Software and provide recommendations to improve the overall operations and enhance the applications in order to support current and meet new business requirements. 
• Maintain a proactive approach in attending to users’ requests and enquiries, identify and troubleshoot problems, provide advice and follow through in meeting user needs and expectations within a stipulated time to ensure smooth operation of all IT systems applications.
• Facilitate or coordinate project-related activities on the ground with the project team & the vendors.
• Prioritise and manage open issues hardware and software according to Service Level Agreement (SLA) or agreed turnaround time.
• Effective administer and manage all servers and networks, while ensure all backups and contingency processes are performed accordingly.
• Maintain a complete inventory for all IT related equipment, licenses and support contracts and update in a timely manner according to Standard Operating Procedure (SOP) and Policy.
• Implement and enforce system accessibility and user security according to SOP, completion timeline and good practices.
• Assist in every IT related area including intercompany initiatives as and when required to ensure the organisation objectives are met.
• Conduct in-house training to users to create awareness on applications and enhance usage of applications for continuous improvement.
• Perform any other tasks or assignments as directed by the management from time to time.

Support and maintain all System Application Software and IT Operations to ensure timely delivery of support services and smooth running of the day-to-day operation.

Responsibilities: 

• Effectively deliver support for System Application Software and provide recommendations to improve the overall operations and enhance the applications in order to support current and meet new business requirements. 
• Maintain a proactive approach in attending to users’ requests and enquiries, identify and troubleshoot problems, provide advice and follow through in meeting user needs and expectations within a stipulated time to ensure smooth operation of all IT systems applications.
• Facilitate or coordinate project-related activities on the ground with the project team & the vendors.
• Prioritise and manage open issues hardware and software according to Service Level Agreement (SLA) or agreed turnaround time.
• Effective administer and manage all servers and networks, while ensure all backups and contingency processes are performed accordingly.
• Maintain a complete inventory for all IT related equipment, licenses and support contracts and update in a timely manner according to Standard Operating Procedure (SOP) and Policy.
• Implement and enforce system accessibility and user security according to SOP, completion timeline and good practices.
• Assist in every IT related area including intercompany initiatives as and when required to ensure the organisation objectives are met.
• Conduct in-house training to users to create awareness on applications and enhance usage of applications for continuous improvement.
• Perform any other tasks or assignments as directed by the management from time to time.

To supervise an accounts payable team; direct the processing of invoices and payments in a timely and accurate manner while adhering to company policies. In addition, to maintain an effective communication with relevant stakeholders.

Responsibilities: 

• Supervise and coach a team of AP subordinates to ensure the following task is completed timely and accurately:
  1. Verify and ensure all approved suppliers’ invoices are paid within credit term.
  2. Verify and ensure all approved statutory payments are paid within the statutory deadline to avoid any unnecessary penalty.
  3. Verify and ensure staff claims are paid timely and accurately so as all staff have been reimbursed on time.
  4. Review creditor reconciliation to ensure all transactions have been properly taken up and to detect error.
• Verify and ensure all transactions in AP have been approved and taken into accounts timely and accurately for closing purpose.
  1. Keeping track of all payments and expenditures and maintaining accurate and complete records.
  2. Reconciling processed work by verifying entries and comparing system reports to balance.
  3. Follow up documents required with Branches, Depots, Plant etc. to ensure all documents was accurately recorded before closing.
• Maintain an effective communication between internal and external parties to maintain smooth operation of business:
  1. Liaise with GL colleague for any closing issues.
  2. Liaise with other departments for any issue in AP matters, including attending any meeting.
• Prepare Data & Trending Analysis for management for decision making:
  1. Creditors aging reports,
  2. Analyse the expenses,
  3. Follow up and resolve issues with PIC on GRNI / Advances / Prepayment
• Ensure cashbook are updated timely and accurately for cashflow planning purpose. 
• Liaise with suppliers for any issue in AP matters.
• Review and seek improvement in business process while maintaining adequate internal control elements.
• Ensure integrity issues in application system or interface are cleared promptly to maintain the accuracy of the financial information.
• Ensure archiving of data and filing is done timely and properly for easy retrieval of information.
• To highlight errors, unusual items or irregularities to superior immediately.
• Perform other tasks and assignments as directed by the Management from time to time.

Administer, maintain and support MFM Group of Companies Servers, IT related computer hardware & software, network infrastructure & its connectivity to ensure smooth operation.

Responsibilities: 

• Ensure efficiency in PC software, hardware support and high availability of network infrastructure for WAN (broadband) and LAN, wired and wireless communication within the Group of Companies.

• Proactively monitor, identify and resolve technical problems, network infrastructure, configure and administer IT related hardware/software problems to meet users’ expectations within a stipulated time.

• Maintain all IT related inventory and software licensing control.

• Generate / maintain appropriate technical documentation, system manuals, workflow processes, procedures and guidelines.

• Evaluate and recommend IT related hardware and software solution.

• Supervise and work with vendors to ensure projects/tasks are implemented as per specification and on time.

• Ability to integrate various hardware platforms, whenever necessary in different topology.

• Assist in every related area of network infrastructure and IT related hardware/software whenever required to ensure the continuous smooth running of the operation.

• To perform any other tasks or assignments as directed by the management from time to time

Administer, maintain and support MFM Group of Companies Servers, IT related computer hardware & software, network infrastructure & its connectivity to ensure smooth operation.

Responsibilities: 

• Ensure efficiency in PC software, hardware support and high availability of network infrastructure for WAN (broadband) and LAN, wired and wireless communication within the Group of Companies.

• Proactively monitor, identify and resolve technical problems, network infrastructure, configure and administer IT related hardware/software problems to meet users’ expectations within a stipulated time.

• Maintain all IT related inventory and software licensing control.

• Generate / maintain appropriate technical documentation, system manuals, workflow processes, procedures and guidelines.

• Evaluate and recommend IT related hardware and software solution.

• Supervise and work with vendors to ensure projects/tasks are implemented as per specification and on time.

• Ability to integrate various hardware platforms, whenever necessary in different topology.

• Assist in every related area of network infrastructure and IT related hardware/software whenever required to ensure the continuous smooth running of the operation.

• To perform any other tasks or assignments as directed by the management from time to time

Responsible to provide System Development and support to JDE suite of ERP application, MTech Systems and other DPP system. Manage and support all Applications, Interfaces and IT Operations to ensure timely deliverables and overall operations.

Responsibilities: 

• Provide recommendations to improve the overall operations and efficiency of the System Application Software in order to support current and meet new business requirements.

• Maintain a proactive approach in attending to users’ requests, identify and troubleshoot problems, enquiries, provide advice and follow through in meeting user needs and expectations within a stipulated time to ensure smooth operation of the JDE / MTech application, BI Cognos, and other application system.

• Attend to user requests, problems and enquiries. Work with users and the project team to identify user’s needs, system/process that needs improvement and actively provide best practice solutions.

• Identify, analyze and prepare requirements and technical specifications based on users’ requests in order to develop customized reports and new/enhanced application programs within a given deadline.

• Supervise and work with vendors to ensure projects/tasks are implemented as per specification and on time.

• Generate and maintain an appropriate technical documentation, system manuals, workflow processes, procedures and guidelines.

• Ensure the completion for new programs or enhancements of programs to meet the requirements and timeline.

• Ensure Program and System Integration Testing is done thoroughly with proper Test Plan documentation. Perform Application Testing together with User and Application Support Team Member.

• Assist in all IT related areas including Supply Chain initiatives as and when required to ensure the Companies objectives are met.

• Perform any other tasks or assignments as directed by the management from time to time.

   

This role requires an individual capable of navigating the intricacies of grain trading execution, ensuring the smooth and cost-effective execution of contracts, and accurate and timely statuses of operations, and fostering effective communication across various stakeholders.

Responsibilities:

• Manage the operational aspects and documentation related to post-contract execution for grain purchases and freight chartering to minimize risks of the execution.
• Manage purchase contracts and charterparties to ensure their clauses are fully understood and executable to guarantee compliance with legal and fiscal requirements.
• Oversee the timely and accurate processing of trade transactions, ensuring compliance with all relevant regulations.
• Coordinate with sellers, freight owners/brokers, internal/external logistics service providers, vessel agents, finance, surveyors and insurance companies to optimize the post-contract execution of the grain procurement program and ensure all necessary operational information is communicated effectively.
• Collaborate closely with traders within the company involved in negotiating deals with sellers and freight owners to ensure seamless execution.
• Collaborate with team members and be involved with shipment planning and scheduling.
• Maintain accurate records of transactions, contracts, and relevant documentation.
• Stay informed about market trends, regulations, and industry best practices to enhance trade execution strategies.
• Provide regular updates to the trading team and Operational team in Pasir Gudang, Lumut and other logistics service providers in commercial ports on the status of executed contracts and potential risks.
• Manage vessel nomination, shipping instructions, stowage plan, ensuring compliance with required shipping documents, and monitor all ship operational matters (e.g. laycan declaration, loadport/disport clearance, discharging sequence, letter of indemnity issuance, etc).
• Work closely with surveyors to ensure accurate quantity and quality of the cargo to minimize loss and cost, and to maximize trading profit during the importation and delivery.
• Covering marine insurance matters for all incoming shipments. This includes reporting to Insurance Department on all insurance claims, compile & submit shipping documents to facilitate claims, liaising with Insurer and to monitor salvage process for all damaged cargo.
• Issuing purchase order (PO) which includes landed cost for all purchases.
• To perform any other tasks and assignments as directed by the management from time to time.