Total 87,261 Administrative Assistant job vacancies in The United States of America

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• Personal leave
• Sabbatical leave
• Open culture

**Job Title: Account Assistant**

**Responsibilities:**

• Execute full accounting functions in Accounts Receivable (AR) and various reconciliations.
• Ensure timely, quality, and deadline adherence in all accounting tasks.
• Handle general accounting functions and administrative duties.
• Manage data entry and maintain accurate accounting records.
• File and organize accounts documents for efficient record-keeping.
• Prepare ad-hoc reports as assigned by superiors.
• Collaborate with customers to resolve disputes and outstanding invoices.
• Verify staff claims for compliance with company policies.
• Monitor delivery schedules, including contingency planning.
• Follow up on long-overdue debts, ensuring proper communication with the business team for vital recovery actions.

**Requirements:**

• Possess a can-do attitude, self-motivation, attention to detail, and excellent self learning skills.
• Hold a degree in Accounting or LCCI Diploma.
• Demonstrate good interpersonal and communication skills.
• Capable of working independently.
• Proficient in MS Excel and computer literate.
• Full-time position(s) available.

If you meet the requirements and are eager to contribute, we welcome you to apply for this challenging and rewarding position.

**Benefits:**

• Annual Performance Bonus (performance-dependent)
• Medical Benefits
• Company Trip
• Group Insurance

Responsibilities
1. Provide general administrative & clerical support to HR department. 
2. Assist in ensuring daily human resource functions are running smoothly.
3. Assist in payroll preparation work. 
4. Assist in prepare HR related documents.
5. Other ad-hoc duties as assigned by Management 

Requirements:
1. Minimum STPM with at least 2 years of working experience in related functions, however, fresh graduates are encouraged to apply. 
2. Preferably with some basic knowledge in Sarawak Labour Ordinance and Human Resource practices.
3. Possess pleasant personality, good communication and interpersonal skills, with the highest level of confidentiality.
4. Able to communicate (Written & spoken) in English, Malay & Mandarin. 
5. Computer literate (Microsoft Office, Payroll System, E-leave, E-Claim) 

Perks & Benefits

• Employee equity
• Bonus
• Central location
• Open culture
• Personal development opportunities
• Parking facility 
• Gym / sport facility 

RESPONSIBILITIES:

• Manage recruitment and decruitment activities, e.g., interview arrangement, hiring, onboarding & offboarding.
• Assist in staff welfare and engagement activities.
• Assist in preparing documents for any related Government matters.
• Manage master file details for driver and lorry attendant.
• Manage and monitor salary payment for driver and lorry attendant.
• Prepare letters for new contract, renew contract for driver and lorry attendant.
• Manage staff claim - Medical claim, petrol claims etc.
• Assist in conducting counselling to workers for habitual absenteeism / any discipline issue and prepare warning letter if required.
• Performs all other related duties and ad-hoc assigned by superior from time to time.
• Manage and prepare monthly report for summary Shell & Petronas
• Prepare claim file for Touch N'Go

JOB REQUIREMENT:

• Candidate must possess at least 1 year’s relevant experience.
• Sense of urgency.
• Able to work independently, creatively, and pro-actively.
• Able to multitask.
• Communication and reporting skill.
• Good command of spoken and written English and Bahasa Malaysia.
• Required Skill – Microsoft Office, Excel & PowerPoint.
• Good interpersonal skills, responsible, positive attitude, ability to work.
• Can work under pressure and able to work multi-tasks.

Perks & Benefits

• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities

Duties/Responsibilities:

• To assist in accounting activities include general accounting, account receivable, account payable.
• Preparation of Invoice and arrange payment voucher
• Perform data entry & documents filling
• Dealing with queries on the phone and by email, screening when necessary.
• Responds to and resolves administrative inquiries and questions.
•  Maintains office supplies and coordinates maintenance of office equipment.
•  Support general office administration including proper documentation and filing of office correspondences, office supplies, renewing of road tax, insurance, etc.
•  Organize and proper office filing system to ensure documents are traceable in an efficient manner.
•  Performs clerical duties to help an office run smoothly and efficiently.
•  Positive working attitude and strong sense of responsibility.
•  Can work independently
•  Good working attitude, responsible person with ability to handle work with minimal supervision.
• Undertake any ad hoc duties assigned by Management or Superior from time to time.

Job Requirement:

• Candidates must possess at least SPM or relevant working experiences.
• Fresh graduated encourage to apply.
• Able to communicate in Bahasa Malaysia, English.
• Able to work multi-task and work independently. Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess good working attitude and multi-tasking skills.
• Able to work independently.
• Well versed in Microsoft Excel, Words and UBS Inventory & Accounting System.
• Preferably with 1 year working experience in Accounting or Office Administration.
• Able to work immediately would be an added advantage.

Perks & Benefits

Open culture
Personal development opportunities

Job Description:

- Perform daily operational accounting & finance/treasury functions in accounts  receivable, payable, general ledger, cash & bank management, fixed asset management, inventory management, taxation and other related accounting/finance tasks.
- Participate in the closing of accounts, preparation of daily/weekly/monthly/quarterly management reporting with data analysis, including statement of profit and loss, statement of financial position and statement of cash flow. Responsible for the timeliness and accuracy of monthly management account closing.
- To prepare, compile & monitor the company’s Annual Budgets, forecast & projection.
- Monitor cash flow & prepare weekly/monthly cash flow forecast report. Reporting and handling of company cash flow requirement.
- Manage and maintain accuracy of Bank Balance information and Petty Cash records.
- Handling of FOREX planning, hedging requirement and reporting.
- Responsible for liaising with external parties i.e. external auditors and company secretary.
- Liaise and follow up with bank officers in relation to bank matters.
- Check and prepare documents on bank reconciliation and ensure proper documentation for internal and external auditors review.
Ensure compliances with accounting standards, company SOP, statutory reporting and local authorities.
- Check to ensure online bank account numbers of suppliers are set up accurately and all payments are properly authorized.
- Check, verify and process the payments and ensure all the payments are properly authorized according to company policy.
- Perform all other duties, activities and responsibility that may be assigned by the superior whenever necessary from time-to-time.

Job Requirement:

- Candidate must possess at least a Diploma or Degree in Accounting/Finance/Business or relevant qualification
- Required skill(s): MS Excel, MS Office, MS PowerPoint
- Good working attitude, responsible and meeting deadline
- Required language(s): English & Bahasa Malaysia, Knowledge of Mandarin is an added advantage

- Group Medical Insurance

- Group Personal Accident Insurance

- 13th Month Salary

Company Overview: -

Dover Elevators (M) Sdn Bhd is a well established company located at Jalan 13/6A, Petaling Jaya Selangor. With extensive years of experience in the state-of-the-art technology and skills development in the elevator industry, we provide products and services that focus on customer satisfaction. We offer 5-day work week, observe full public holidays, confirmed staff enjoys term life insurance and hospitalization benefits.

Job Responsibilities: -

1. To manage stock/ parts movement (stock card/ SQL software application)

2. ⁠ Generate the Delivery Order (DO).

3. ⁠To update/manage summary of inventories.

4. Coordinate with suppliers to ensure timely and accurate delivery of goods

5. Coordinate, communicate, and report with other departments (Purchasing, Logistic Quality Assurance, Production) 

6. Ensure proper maintenance of facility /equipment and coordinate repairs when necessary.

Job Requirements: -

1. Fresh graduate is encouraged to apply. 

2. Candidate must pass at least SPM / Diploma or equivalent level. 

3. Must be able to communicate and written in Malay/ English/ Mandarin. 

4. Experience in logistic / Store will be an added advantage.

Perks & Benefits

• Casual dress code
• Medical insurance

REPORTS TO:

• Chief Pharmacist

RESPONSIBLE FOR:

• The Pharmacy Assistant will be required to perform various tasks within the Pharmacy Services including dispensing, preparation of drugs, compounding, repacking and counseling of customers regarding drug delivery devices to ensure the safe and effective dispensation of medication to the provision of health care.

QUALIFICATIONS REQUIRED:

• Diploma in Pharmacy

PREFERRED

• Able to communicate fluently and write in English language and Bahasa Malaysia
• Has good communication, counseling and interpersonal skills. Reliable, dependable, enthusiastic and self-motivated.
• Willing to train others, and demonstrate ability to work independently with minimum supervision as well as in a team.
• Ability to work flexibly and weekends and/ or public holiday. Contribute to team leadership where appropriate and ability to work on own initiative.
• Preferred experience in hospital setting is an advantage.

HOURS OF WORK:

Shift Duty

Perks & Benefits

• Nearby public transport
• Central location
• Regular team activities
• Personal development opportunities

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Excellent math skills and the ability to spot numerical errors.
• Advance level in MS Excel and good knowledge of accounting software.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.
• Knowledge in SQL
• Excellent computer skills

• EPF 
• SOCSO
• EIS
• ANNUAL BONUS

Job Description

•  Check, verify and process invoices
•  Analyze discrepancies and unpaid invoices
•  Any other duties and responsibilities as and when requested by the superior.
•  To maintain database system (key‐in‐data). 
•  To ensure filing system is up to date.
•  Perform ad‐hoc duties as assigned by superior.

Requirements

•  Candidates must possess at least LCCI, Diploma in Accounting or equivalent. 
•  At least 1 year working experience  in accounting field. 
•  Computer literate with proficient in MS Office and UBS accounting system.
•  Analytical, mature, diligent and conscientious in meeting deadlines. 
•  Required skill(s): MS Excel, MS Word. 
•  Full‐Time position(s) available.
•  Able to start work immediately or with short notice is an added advantage.
•  Able to work in Kelana Square Kelana Jaya Petaling Jaya

Perks & Benefits

Open culture
Personal development opportunities

We are looking for Account Assistant at our Kajang branches.

Responsibilities:

- Handle bookkeeping and general accounting tasks

- Reconcile daily and monthly bank statements

- Generate sales invoices, monitor customer payments, update accounting system, and compile debtor statements

- Perform general office administration duties

Requirements:

- Minimum qualification of LCCI or Diploma in Accountancy/Finance or equivalent

- Familiarity with law firm accounts, including office and client accounts, is an added advantage

Perks & Benefits

• Regular team activities
• Company trips
• Medical insurance

Responsibility
* Assist with the preparation of financial statements and reports.
* Assist with the processing of accounts payable and receivable.
* Enter and verify the accuracy of financial transactions.
* Perform bank reconciliations and other reconciling tasks as needed.
* Maintain accuracy and organized financial records and documents.
* Assist with budgeting as needed.
* Support the accounting team with various projects and tasks as needed.
* Collaborate with Financial Managers and other team members to successfully execute various accounting tasks.
* Maintain company ledgers and daily financial transactions.
* Create financial documents such as bills, invoices, pay-orders, payables, receivables and purchase orders.
* Identify discrepancies in ledgers and accounts, tracking them to the source and correcting them.
* Coordinate and manage payment and billing details of external service providers, contractors and vendors.
* Verify payments and deposits made through the company account and coordinate with the bank.

Requirements 
* Strong time management skills
* Proficiency with Microsoft Office (E.g., Excel)
* Familiar with accounting invoicing software 
* Attention to detail and accuracy
* Strong verbal and written communication skills
* A desire to learn and grow within the field of accounting

Skill
* Computer skills
* Math skills
* Written and verbal communication skills
* Ability to work independently and as a team member

Perks & Benefits

• Medical 
• EPF
• Sosco

RESUME IS COMPULSORY

• Able to handle full set of accounts including account payable and account receivable to ensure complete and accurate records of all moneys.
• To maintain accounting records in compliance with accounting standards.
• Maintain financial security by establishing and enhancing existing internal controls, policies, and standard operating procedures.
• Preparation of cash flows budget by monitoring cash inflows and expenses, coordinating collections and payments with the assistance of accounts executive to ensure that financial commitments are met.
• Prepare accurate and complete of Monthly/Quarterly/Yearly Financial Reports (balance sheet, profit and loss and cashflow statement).
• Prepare accounting-related reports, summaries, and reconciliation.
• Maintains confidence by keeping financial information confidential.
• Coordinate annual audit process.
• Create invoice and payment.
• To assist in prepared commission statement and payment voucher.
• Sending dividend SMS notification to Client.
• Liaise with operation, support personnel, and external parties (e.g., Auditor, LHDN, lawyer etc.) to resolve problems/queries which arise.
• Able to handle multiple companies accounts.
• Performing other ad-hoc assignments as required within required time frame.

For the avoidance of doubt, the description of the above tasks is not final and may be added, modified, or amended. You are required to carry out your duties and functions in relation to the business and structure of the Company from time to time.

REQUIREMENTS

• At least 2 years related working experience in accounting job, preferably with experience in handling of full set account.
• Qualification - Degree in Finance/Accountancy/Banking, or equivalent 
• Able to work with minimum supervision
• Possess strong problem-solving skills and enjoy multi-tasking

Perks & Benefits

• Increment and bonus
• Company trips
• Medical insurance

RESUME IS COMPULSORY

• Process submission and generate final documentation to distribute to our consultants.
• Complete documents to be pack and sent out to the consultant either by pick up or courier service.
• Entertain enquiries from consultants regarding all products.
• Assist in organize and documenting procedures, workflows, and guidelines to ensure smooth operations and consistency within the organization.
• Keep a record of all documents sent and received to ensure proper tracking and delivery.
• Develop, produce and maintain a filing system for retrieving corporate records, documents, and reports.
• Produce and distribute correspondence memos, letters, faxes and forms.
• Contribute to team effort by accomplishing related results as needed.
• Provide information by answering questions and requests. Organize and schedule meetings and appointments.
• Handle sensitive information in a confidential manner.
• Provide other administrative support to the office when necessary.

For the avoidance of doubt, the description of the above tasks is not final and may be added, modified, or amended. You are required to carry out your duties and functions in relation to the business and structure of the Company from time to time.

REQUIREMENTS

• At least 2 years related working experience in admin and operations.
• Qualification - Bachelor's Degree in Business Administration or related field.
• Required Skill(s): Microsoft Office (Outlook, Word, Excel, Power Point).
• Effective time-management, an organized person with the ability to multi-tasking.
• Positive working attitude with the willingness to learn and adapt.

Perks & Benefits

• Bonus and increment
• Company trips
• Medical insurance

Job Description

• Process invoices promptly and organize payment requisition from different project vendors;
• Participation in project related meetings, meeting minutes record and follow up on action items;
• Autocad knowledge is a must
• Coordination of various engineering tasks and manage document control;
• Handle incoming / outgoing office correspondence, including project drawings and other relevant documents;
• Receive, check and accurately record information in the Project Management Information System (PMIS);
• Arrange document signings and compilations, ensuring accuracy;
• Provide administrative support to the project team, facilitating communication and workflow;
• Other responsibilities as delegated by superiors or management.
• Proactive 
• Able to work independently without supervision

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Casual dress code
• Open culture