Total 2,815 Administrative Assistant job vacancies in The United States of America

Job Scope:

•  Supervise day-to-day operations of the administrative work and staff members; taking corrective action when necessary.
•  Schedule management of all administrative work
•  Coordination with HQ’s corporate department
•  Support in the hiring, evaluation of site personnel and contract renewal
•  Application of work pass for new expats and staff
•  Site accounting work such as collection of quotations, negotiation and making payment to suppliers.
•  Work with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
•  Develop, review, and improve the administrative systems, policies, and procedures in project.
•  Ensure necessary office supplies and all equipment are working and properly maintained.
•  Logistics arrangement of project staffs and supervisors coming to project site.
•  Handling all other logistics for equipment, spares, repairs etc. required for project.
•  Planned, schedule, and promote office events, including orientations and training sessions.
•  Ensure all practices are in compliance with labor and employment regulations.
•  Handling of project IT audit by HQ

Job Requirement:

• Min Degree / Diploma in Business Management / Economics or any other equivalent certifications
• Able to start work immediately within a short notice
• Able to speak Japanese is an added advantage

Interested candidates kindly send in your resume to wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

The Job:

• Programming, administrative, clerical support, and efficient data management for the departments.
• Automate Excel processes using Python programming. (Intermediate level)
• Firm grasp of the Python programming language
• Handle other admin duties

The Requirements:

• Min Diploma with Python knowledge
• Good communication skills

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg.

CEI: R1104482

JANE LUI JIE'EN

Company Reg. No. 199601303W EA Licence No. 99C4599

Job Advertisement: Temporary Marketing Administrative Support Staff
Location: Nearest MRT: Raffles Place
Working Hours: 8:30 AM - 6:00 PM (Monday to Friday)
Salary: Based on qualifications
Qualifications and Rates:
Under Dip & O/A Level: $10/hr
Diploma: $11/hr
Undergrad: $12/hr
Degree Holder: $15/hr

Responsibilities:
As a temporary staff member, you will assist the department with general administrative tasks, including venue booking, meeting logistics, and packing of goodie bags. You'll also be responsible for note-taking during focus group discussions, data entry tasks, and supporting marketing communications activities such as writing Facebook captions, capturing event photos, and liaising with vendors.

Duration: 3 months, commencing in mid-May/June 2024
Work Arrangement: Onsite, no work-from-home option

To Apply: Send your resume to Jocelynchan@recruitexpress.com.sg or telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Job Scope:

•  Supervise day-to-day operations of the administrative work and staff members; taking corrective action when necessary.
•  Schedule management of all administrative work
•  Coordination with HQ’s corporate department
•  Support in the hiring, evaluation of site personnel and contract renewal
•  Application of work pass for new expats and staff
•  Site accounting work such as collection of quotations, negotiation and making payment to suppliers.
•  Work with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses
•  Develop, review, and improve the administrative systems, policies, and procedures in project.
•  Ensure necessary office supplies and all equipment are working and properly maintained.
•  Logistics arrangement of project staffs and supervisors coming to project site.
•  Handling all other logistics for equipment, spares, repairs etc. required for project.
•  Planned, schedule, and promote office events, including orientations and training sessions.
•  Ensure all practices are in compliance with labor and employment regulations.
•  Handling of project IT audit by HQ

Job Requirement:

• Min Degree / Diploma in Business Management / Economics or any other equivalent certifications
• Able to start work immediately within a short notice
• Able to speak Japanese is an added advantage

Interested candidates kindly send in your resume to wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

• • Provides administrative support to Facilities.
• Capture fault reporting/defects (from staff), log in the case reported and generate job sheet for contractor to carry out the work. Track work done.
• Set up mailroom.
• Maintains the distribution of incoming and outgoing mail/packages.
• Create labels for all the various pigeon holes and cabinets in the Utility Area cum mailroom..
• Provide clerical support to the Facilities team at Annex i.e. create directional signage posters, name labels, asset tagging of chairs, tables, pedestals and other furniture such as lockers and cabinets.
• Maintains security by following procedures; issuing new access cards and collecting 1-1 exchange of access cards.
• Set up excel database for the Annex Office.
• Maintains telecommunication system by following manufacturer's instructions for Teams Phone and its corresponding Teams Phone hand sets.
• Set up keys catalog system.
• Maintain records of key distribution.
• Testing and Commissioning of Pantry Appliances – create records to track serial numbers and warranty
• Asset tag AV equipment, manage equipment and set up instructional posters for utilization.

Requirements:

• Min Diploma in Facilities management
• Prior Admin Experience will be advantageous

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Facilities Admin Assistant

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Job Responsibilities

• Perform patient selection, patient counselling, appointment consolidation and referrals from hospitals to primary care partners
• Provide training and develop workflows for hospital departments to support them in the right-siting efforts
• Support the continuing care of patients in the community
• Facilitate the transition of patients from polyclinic to GP partners
• Enter data into database for tracking
• Engage patients for health promotion activities and participation in national initiatives as and when required
• Perform any duties as assigned by supervisors and HOD

Job Requirements

• Possess a Diploma / Degree (Preferably in Health or Social related)
• Able to multi-task and work independently and as a team
• Strong organisational, coordination, interpersonal and communication skills
• Able to respond to common inquiries or complaints from doctors, staff and patients
• Proficient in Microsoft Office

For interested candidates, please send your most recent and updated resume to andreatan@recruitexpress.com.sg

Subject heading: Assistant Care Coordinator

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599

Administrative Assistant, Health & Wellness (1 year agency contract) at Hospital

5 days, Office Hours

• Salary up to $3k depending on experience and qualification

Job Responsibilities:

• Provides administrative and ops support for Health & wellness

• Provides nursing administrative and ops support for staff flu vaccination exercises

• Manages the preparation and delivery of daily medical examination, pre-employment and vaccination reports/ results for JHC staff and temp staff

• Tracking of vaccination status for staff and MOPEX/ Residents on rotation to JHC

• Tracking and reporting of clinic stats (Staff Clinic and H&W Clinic)

• Supports the data entry and collation of Staff Health Screening (SHS) for analysis and KPI tracking

• Manages the preparation and delivery (through EPIC communications to MyChart) of staff personal health screening report/ results for SHS

• Manages the preparation and delivery of daily private and corporate patients/ clients medical reports/ results

• Provides support for COVID-19 related work (covid-19 vaccination exercise, surveillance swab required for staff/ new hires/ temp staff/ post-SHN individuals)

• Undertakes any other administrative role assigned

Job Requirements:

• NITEC/ Diploma with a minimum of 2 years’ relevant work experience

• Ability to work independently and efficiently

• Pleasant personality

• Good verbal and written communication skills

• Proficient in Microsoft Office

If you are interested in any of the positions, do kindly drop your most updated resume to jacquelinefong@recruitexpress.com.sg

Jacqueline Jessica Fong Hsin Ting

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA License No: 99C4599

Personal EA License No: R21103226

1 Yr Contract Administrative Assistant, Health & Wellness

• Salary up to $3k depending on experience and qualification

The incumbent shall be responsible to:

• Provides administrative and ops support for Health & wellness

• Provides nursing administrative and ops support for staff flu vaccination exercises

• Manages the preparation and delivery of daily medical examination, pre-employment and vaccination reports/ results for staff and temp staff

• Tracking of vaccination status for staff and MOPEX/ Residents on rotation to

• Tracking and reporting of clinic stats (Staff Clinic and H&W Clinic)

• Supports the data entry and collation of Staff Health Screening (SHS) for analysis and KPI tracking

• Manages the preparation and delivery (through EPIC communications to MyChart) of staff personal health screening report/ results for SHS

• Manages the preparation and delivery of daily private and corporate patients/ clients medical reports/ results

• Provides support for COVID-19 related work (covid-19 vaccination exercise, surveillance swab required for staff/ new hires/ temp staff/ post-SHN individuals)

• Undertakes any other administrative role assigned

Job Requirements

• NITEC/ Diploma with a minimum of 2 years’ relevant work experience

All qualified applicants, please send in your resume NOW to:
Whatsapp: https://wa.me/+6597430026
Email : kimlow@recruitexpress.com.sg

Kimmy Low Yi Ting (Kim) | CEI Registration Number: R23112122

Recruit Express Pte Ltd Company Reg. No. 199601303W | EA LICENCE Number: 99C4599

Role and Responsibilities

• Assist in AR transactions including billing & receipt
• Follow-up on outstanding bills
• Prepare journals, adjustment and audit schedules
• Process interco and related transactions
• Backup for clinic cash collection
• Any other task assigned

Requirements:

• Min Nitec / Diploma in Accounting
• Prior experience would be an advantage
• Able to commit for a minimum 6 months or longer
• Able to commence immediately or on short notice period

Interested candidates can write in to Ann at anngoh@recruitexpress.com.sg

Ann Goh Xin Ting
R1875289

Recruit Express Pte Ltd
E.A License: 99C4599

Location:

Jurong

Working Hours:

Mon-Fri, Office Hours

Job Responsibilities- Assistant Care Coordinator

• As an Assistant Care Coordinator in Community Nursing, you will be required to:
• Provide case management via a coordinated process of care planning and coordination, conduct regular phone call follow up and telehealth monitoring under the supervision of a Care Coordinator.
• Work with the Care Coordinators and nurses to develop and manage care for the patients or residents in the community.
• Act as a health coach and provide health screening for the residents in the community and health post.

Requirements:

• Minimum diploma in these studies: Nursing, any Allied Health Professions, Pschology, Community Care, Health Management & Promotion, Sociology, Social Work, or any other related fields.
• Any other relevant working experience will be advantageous.

Interested candidates, kindly send a copy of your resume to: healthcare7@recruitexpress.com.sg

Jessica Fong Zhi Tong [R1879124]

Email Address: healthcare7@recruitexpress.com.sg

Recruit Express Pte Ltd

EA Licence No: 99C4599

Job Description:

• Handle billing for clinics/department

• Handle coordination of bookings for the department

• Verifying of bookings with clinics

Job Requirements:

• Able to commit a minimum of 3 months

• 5 days work week including Saturday

Interested candidates are invited to email your resume to:

healthscience@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599We regret only suitable candidates will be shortlisted for an interview.

Job Description

• Data entry, scheduling appointments and billing of services
• Staff on-boarding / off-boarding
• Receive and respond to all enquiries
• Inventory management of consumables and equipment
• Ensure data entry and billing activities are promptly and accurately captured in the respective database and/or systems within the stipulated timeline
• Ensure staff receives the appropriate access and equipment on the first day of work
• Ensure all relevant access and equipment are reclaimed / terminated on staff’s last day of work
• Ensure all enquiries are promptly and professionally handled within the stipulated timeline
• Ensure all relevant consumables and inventory are adequate to meet operational needs
• Any other duties assigned

Job Requirements

• Diploma in any discipline
• At least 2 years of working experience

Interested candidates can write in to Ann at Pharma@recruitexpress.com.sg

Ann Goh Xin Ting
R1875289
Recruit Express Pte Ltd
E.A License: 99C4599

Position: Contract Executive Assistant
Duration: 4 months
Start Date: Mid June
Location: Woodlands
Type: On-site
Salary: Max up to $3500 for EA roles

JOB PURPOSE:
We are seeking a highly motivated and competent Executive Assistant who shares our mission of 'Everything We do is about Caring for and Improving the Lives of Our Patients, Community, and Healthcare Family.'

The executive assistant will perform a wide range of administrative and office support activities for the Value & Safety Office to facilitate the efficient operation of the department.

MAJOR DUTIES & RESPONSIBILITIES:

Specific:

• Manage supervisor’s schedule, appointments, and claims. Provide smooth administrative support to Value & Safety Office (VSO) team members.
• Organize departmental events and training workshops. Participate in events’ service agreements, sourcing, and recommendations of vendors.
• Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries, and proper filings.
• Monitor department generic email box and distribute incoming info or communications. Refresh departmental intranet and shared digital workspace with updated information.
• Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc.
• Manage end-to-end arrangement of local or overseas conference, study, and visit trips.
• Review, improve, and update administrative policies and standard operating processes.
• Organize department team bonding activities to promote and strengthen camaraderie.
• Assist in departmental annual budget preparation and provide monthly updates.
• Oversee office supplies and liaise with suppliers and vendors.
• Assist in the onboarding process for staff including scheduling of orientation sessions, application of IT access, etc.

How to Apply:
send your resume to: jocelynchan@recruitexpress.com.sg or Telegram @jocelynchan

Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number : 99C4599
Personnel EA License: R1331820

Job Scope:

• To support island wide installation via providing consultation advice to installers and Care centre
• To assist Engineers with documentation and other technical testing or commissioning
• Troubleshooting on site and site recovery if possible
• Support installation as when required

Job Requirement:

• Min NITEC / Diploma in Engineering or any equivalent certification
• Possess a valid class 3 license
• Able to start work immediately or within a short notice
• Able to do shift / standby is an added advantage

Interested candidates do submit your application to wendykhoo@recruitexpress.com.sg

Attn: Wendy Khoo Hui Wen (R1761665)

Recruit Express Pte Ltd (99C4599)

Role and Responsibilities

• Assist in AR transactions including billing & receipt
• Follow-up on outstanding bills
• Prepare journals, adjustment and audit schedules
• Process interco and related transactions
• Backup for clinic cash collection
• Any other task assigned

Requirements

• Diploma / GCE ‘A’ Level and above
• Prior SAP knowledge will be advantageous
• Proficient with Microsoft Office (Word and Excel)
• Organized, meticulous and comfortable with finance data entry
• Can commit for 6 months

Interested candidates are invited to email your resume to:

healthscience@recruitexpress.com.sg

Jenalyn Ooi Huai Sian (R1765551)
Recruit Express Pte Ltd | Company Reg. No. 199601303W | EA License Number: 99C4599

We regret only suitable candidates will be shortlisted for an interview.