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This role will contribute significantly in the review processes of academic proposals and the implementation for Graduate programmes. The incumbent will work independently and collaboratively across teams and be a point of contact with the Ministry of Education on new degree proposals. The incumbent will also ensure judicious management of programme and course archives, and student programme diet records. The Assistant Director will support the Team Lead to direct and provide guidance and oversight of Postgraduate (Coursework) programmes and curriculum administration under the Office Academic Services.
Responsibilities
Academic Programme Administration
Approval process for new courses and curricula changes
Academic governance, policy and process streamlining
Administrative Excellence
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Job Description
A young and research intensive, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in engineering, business, science, humanities, arts, social sciences, education and medicine. Ranked among the world’s top universities. NTU Entrepreneurship Academy (NTUpreneur) is the focal point of entrepreneurship education within the University and the region. The Assistant Director, Undergraduate Programmes, plays a critical role in promoting entrepreneurship education, fostering entrepreneurial mindset and cross disciplinary collaborations within NTU and beyond. The incumbent will lead and supervises the staff team in charge of the operation of the SMiE and MiE programmes to ensure effective operations of the programmes. In consultation with the Deputy Director of Graduate and Undergraduate Programmes who is also the Academic Director of NTUpreneur, the incumbent will take initiatives to enhance the value proposition and delivery of the programmes, overseeing academic planning, faculty appointment, programmes marketing, student and alumni engagement, and event management. The incumbent will also render support to the External Relations team on industry outreach for I&E ecosystem development.
Responsibilities include:
Oversee academic planning & faculty engagement for SMiE and MiE programmes.
Oversee strategic programme development and co-lead strategic collaborations with the Deputy Director of Graduate and Undergraduate Programmes.
Lead in conceptualising effective programme development and marketing strategies and plans to elevate the reputation of NTUpreneur and increase the enrollment of both SMiE and MiE programmes.
Lead in designing and overseeing experiential learning activities and programmes
Drive, oversee and implement the enhancement of students’ learning experience and monitor its effectiveness through strategic approaches.
Oversee and implement undergraduate alumni engagement initiatives.
Develop an effective and competent staff team.
Requirements:
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ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)
The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.
NIE invites applications for the position of PA to Director, NIE.
Responsibilities
Requirements
Application
We regret that only shortlisted candidates will be notified.
Other Information
NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of seats.
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The SAD EUS (End User Services) will work closely with the Head of EUS to manage and support the organization's IT EUS operations. Together with the Head of EUS, SAD EUS will lead and manage key IT EUS initiatives, projects, and teams and ensure that IT EUS services are delivered effectively and efficiently. The SAD EUS will also work closely with other departments to align IT EUS initiatives with business objectives and ensure that IT supports the organization's overall goals.
Responsibilities:
Requirements:
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The University aims to replace current systems with a modern Student Management System (SMS) that enables a seamless, engaging, and empowering student experience. The new system will comprise multiple Commercial-off-the-shelf (COTS) cloud-based solutions, leveraging the rich functionalities of best practices in higher education and aligning with technological advances such as cloud computing, AI-driven capabilities, and mobile readiness. The SMS is expected to significantly enhance operational efficiency in student management.
The role entails managing external vendor staff, internal business users, faculty, and other CITS team members to ensure successful implementation. The successful candidate will join a project management team overseeing multiple projects, including inception, business case approval, tendering, requirement gathering, implementation, and post-implementation support.
Responsibilities:
Requirements:
The successful candidate will join Centre for IT Services and work closely with Student & Academic Services Department (SASD), Schools and other departments involved in the project.
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The University aims to replace current systems with a modern Student Management System (SMS) that enables a seamless, engaging, and empowering student experience. The new system will comprise multiple Commercial-off-the-shelf (COTS) cloud-based solutions, leveraging the rich functionalities of best practices in higher education and aligning with technological advances such as cloud computing, AI-driven capabilities, and mobile readiness. The SMS is expected to significantly enhance operational efficiency in student management.
The role entails managing external vendor staff, internal business users, faculty, and other CITS team members to ensure successful implementation. The successful candidate will join a project management team overseeing multiple projects, including inception, business case approval, tendering, requirement gathering, implementation, and post-implementation support.
Responsibilities:
Requirements:
The successful candidate will join Centre for IT Services and work closely with Student & Academic Services Department (SASD), Schools and other departments involved in the project.
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In this role, you will be a strategic HR advisor who builds strong partnerships with the senior leaders and the NTU HR community to develop and execute the People Strategies and solutions for the College/Schools. Our HR Business Partnering team is structured to offer our stakeholders close support in three clusters – namely the Colleges & Schools, Administrative and Research clusters.
You will play the role of a Cluster Lead to a team of HR Business Partners and HR Generalists and is expected to lead and coach the team in the delivery of HR services and initiatives. The role has a primary reporting line into the Office of Human Resources and matrix reporting line into one of the Colleges.
Responsibilities:
Requirements:
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Responsibilities
Admissions application and selection
Supervisory
Administrative
Requirements
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Responsibilities
Admissions application and selection
Propose admissions selection criteria based on market practices, intake targets, and applicant quality.
Manage the issuance of offers, monitor acceptances, and handle appeals to meet the objectives of the MOE and NTU Management.
Analyze admissions statistics to identify market potential and changes in applicants' preferences.
Supervisory
Demonstrate proficiency in administrative functions, including training new staff members.
Lead and develop a team of at least 4 support staff.
Engage in frequent brainstorming sessions with team members to improve work processes and leverage new marketing approaches.
Administrative
Support the Deputy Director in reviewing and updating admissions policies and Standard Operating Procedures (SOP).
Ensure the team adheres to policies and SOPs, particularly in handling sensitive information obtained during admissions.
Continually impress prospective students and their parents with excellent service.
Requirements
A degree from a recognized university.
At least 9 to 10 years' relevant working experience in a higher educational institution or management of professional education programmes would be an advantage.
At least 3 years’ supervisory experience and in managing a team with more than 1 direct report.
Prior experience in business development, partner and/or event management.
Proficient in MS Office applications and data analytics.
Good communication skills with an excellent command of written and spoken English with public speaking experience.
A strong collaborator – ability to work well in within the team and with key stakeholders.
Possess exceptional organizational skills – the ability to multi-task and meet tight deadlines.
Possess strong analytical, interpersonal and customer service skills.
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Lead, direct and manage the Building Maintenance Division of the Office of Development & Facilities Management (ODFM) in its responsibilities for the maintenance, upkeep and cleaning of structures, ensuring technical and contractual compliance. This includes overseeing the condition and functionality of all buildings, infrastructure, roads, drainage systems and landscaping to ensure they are in proper order, safe, environmentally sustainable and efficient in operation to meet the University’s objectives, adhering to budget constraints and established standards, while working in close collaborations with other key divisions.
Responsibilities
Building Management
Leads a team of technical professionals to oversee the maintenance and upkeep of all buildings and infrastructure across the NTU Campus and other locations in Singapore. This includes the planning for upgrades and improvement works to ensure all facilities remain in excellent condition, fostering an environment conducive and safe to teaching and research activities.
Operational Management
Direct the daily operations of the Division on:
Preventive and cyclical maintenance alongside cleaning services for buildings and infrastructure
Strategic planning for upgrade and enhancement of existing facilities, incorporating both short-term and long-term timelines, improving coordination of these efforts with other divisions within ODFM and other departments
Assessment and approval of work requests to ensure compliance with established standards and procedures
Continuous assessment to improve the safety provisions in communal spaces areas
Engage in environmental sustainability initiatives
Contract Management
Oversee the development of term contracts for essential services including building services maintenance, cleaning services, waste disposal, landscaping, pest control, painting and other projects
Organise regular building and façade inspections
Manage the tender process for term and adhoc projects
Evaluate tender reports and make recommendations for executive approval
Financial Stewardship
Lead the preparation and submission of annual budget proposals, ensuring alignment with financial guidelines and objectives.
Monitor and control the budget throughout the financial year to ensure that department operations stay within allocated budget.
General Administration
Continually review and innovate work processes, implementing new strategies where beneficial
Participate as a key member of steering and working committees for major university-wide projects or initiatives.
Review and assessment of Lease Agreements for leases of spaces within and outside of NTU, in coordination with other relevant departments
Requirements
Degree in Civil Engineering, Building/Estate/Facilities Management or related fields
Registered professional in relevant field would be an advantage
At least 20 years’ experience in estate and facility management, consultancy, project management or related filed within the estate, building or construction industry, managing properties of at least 0.5 million square meters GFA and overseeing an annual maintenance budget of $5 million
Strong in technical knowledge, facilities management, contract negotiation and management, and financial and budgeting skills
Well-rounded understanding and appreciation of various related disciplines within the industry
Experience in environmental sustainability is preferred
Adept in IT applications.
Demonstrated strength in managing teams, delivering impactful presentations, and excelling in communication
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Job Description
Nanyang Executive Education (NEE), a division of Nanyang Business School, Singapore offers continuing education and training programmes to middle and senior executive, Delivered by a world-class faculty and complemented by notable industry leaders, our programmes attract talented individuals from Asia and across the globe, providing valuable opportunities for networking and cross-cultural interaction.
The candidate is to work closely with the Reporting Officer to grow the NEE suite of programmes and enrolments. The candidate will need to work with internal and external stakeholders so as to ensure that programmes continue to be relevant to the industry and clients’ needs as well as ensuring that programmes are well subscribed to. This will directly support NTU’s key goal of growing the Continuing Education segment, whilst also making impact to the industry. . In addition, the candidate will provide leadership and direction in the formulation and execution of business development strategies and support the strategic direction of NEE.
Business Development
Finance Initiatives
Collaboration Initiatives
Operations
Requirements
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Nanyang Executive Education (NEE), a division of Nanyang Business School, Singapore offers continuing education and training programmes to middle and senior executive, Delivered by a world-class faculty and complemented by notable industry leaders, our programmes attract talented individuals from Asia and across the globe, providing valuable opportunities for networking and cross-cultural interaction.
The candidate is to work closely with the Reporting Officer to grow the NEE suite of programmes and enrolments. The candidate will need to work with internal and external stakeholders so as to ensure that programmes continue to be relevant to the industry and clients’ needs as well as ensuring that programmes are well subscribed to. This will directly support NTU’s key goal of growing the Continuing Education segment, whilst also making impact to the industry. . In addition, the candidate will provide leadership and direction in the formulation and execution of business development strategies and support the strategic direction of NEE.
Business Development
Finance Initiatives
Collaboration Initiatives
Operations
Requirements
Official account of Jobstore.
ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)
The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.
The Academic Computing and Information Services (ACIS) division oversees and supports NIE's information communication technology (ICT) needs. We have more than 70 staff members from the Digital Solutions (DS), Infrastructure and Database (ID), Information Security (IS) and Service Management (SM) departments, which are supported centrally by an administrative team. Together, we work hand-in-hand with our internal and external stakeholders to build an advanced, robust and secure IT infrastructure, network and systems for the NIE Community.
We invite applications for the position of Assistant Director, Administration in ACIS. Join us for an exciting career as we work towards transforming the education landscape in Singapore.
The Assistant Director, Administration of ACIS oversees the centralised administrative function of the IT division. He/she manages ACIS’ budgets and general office administration to support its leadership team in achieving the division’s core purpose and supporting NIE’s vision/mission. The candidate also reports to and provides strategic and secretariat support to the Divisional Director (DD), ACIS.
Responsibilities:
Provide secretariat support for committees or meetings chaired by the Divisional Director and/or Department Heads.
Lead and manage the ACIS administrative team.
Manage the budget expenditures and inventory of ACIS.
Provide personal assistance to DD/ACIS in formulating policies, performing strategic planning and implementing projects at the divisional level.
Provide support in carrying out ICT training and publicity.
Plan and oversee staff development activities in areas like adopting industrial best practices, developing soft skills competencies, character building, etc.
Continuously review and fine-tune internal processes and workflows to achieve operational efficiency, improve service delivery and raise productivity.
Support the Business Continuity Management (BCM) committee in crisis management.
Promote and market new ICT initiatives and services.
Assist and support the Data Protection Officer (DPO) in the NIE PDPA Office.
Vet, draft and coordinate ICT communications and messages for the division.
Oversee and manage the division’s social media account(s).
Support and participate in the division’s Wellness and Teambuilding (W&T) committee.
Provide administrative and operational support for the ACIS Office, as well as events or activities organised by NIE.
Requirements:
A University Degree, preferably in Business Studies/Administration.
Minimum 10 years’ relevant experience in administration with at least 6 years of managerial experience, and a background in Information and Communication Technology (ICT) would be an advantage.
Good managerial and leadership skills.
Good people management skills and a team-player.
Proficient in Microsoft Office Applications.
IT savvy, creative and innovative.
Strong written and verbal communication skills.
Able to multi-task and work independently.
Closing Date
The closing date of the advertisement is 26 March 2024. We regret that only shortlisted candidates will be notified.
Other Information
NIE staff can take chartered buses at their own expense from or near their home to the NIE campus. This is subject to the availability of bus routes and seats.
Hiring Institution: NIEOfficial account of Jobstore.
The Office of Patient Engagement (OPEN) is a new unit to deepen LKCMedicine’s patient & public partnerships in medical research and education. You will head the team to embed Patient and Public Involvement and Engagement (PPIE) into the School’s programmes and foster partnerships with patient advocates, patient and community organisations and other stakeholders in the patient engagement eco-system.
As the Deputy Director, Office of Patient Engagement, you will lead the team to grow patient and public involvement and engagement (PPIE) for medical research and education. You will also be developing strong partnerships with patients, patient and community organisations, researcher and educators, and build capability and capacity building programmes for PPIE.
To bring patient voices into medical research and education, we are looking for a dynamic individual who has strong expertise and experience in patient and public involvement and engagement in healthcare, possess a strategic mindset and able to lead the development and implementation of the PPIE initiative in the School.
Responsibilities:
Develop, implement, and lead the Office of Patient Engagement (OPEN). This will include building the School’s PPIE framework, systems and processes for sustainable PPIE, building and strengthening relationships with internal stakeholders (Research Faculty and Key Programmatic Leads) and external stakeholders (Patient Groups and Advocates) to achieve LKCMedicine’s strategic goals of patient involvement and empowerment in research.
Drive the implementation of patient engagement through the inclusion of patient voices in research and education. A structured and practical implementation programme should be developed that is accessible to all research and education stakeholders in the School.
Establish relationships with patient organisations and patient advocacy groups, as well as external academic, professional and clinical institutions, to ensure best practices and collaboration on patient engagement in research.
Set up of LKCMedicine Patient-Public Panel, comprising of patient and community advocates to serve as a School strategic resource for development of patient-focused research and medical education.
Set-up domain and/or disease-specific patient panels to integrate patient engagement into the School’s five research programmes (Neuroscience and Mental Health; Nutrition, Metabolism and Health; Population and Global Health; Respiratory and Infectious Diseases; Skin Disease and Wound Repair) and three core themes (Data Science; Developmental Biology and Regenerative Medicine; Microbiome Medicine). This will include establishing a patient and public panel (including family engagement) through specific initiatives to permit critical patient insights to inform the development of new research initiatives.
Provide counsel, guidance and collaborate on appropriate patient engagement activities across all functions of the medical school as required and appropriate.
Advance patient engagement in Singapore and Asia through capability building programmes for patients and researchers/clinicians in medical research and education.
Requirements
Degree from an accredited university
Possess at least 10 years of relevant working experience
Experience in patient and public involvement and engagement and in working with patient organisations.
Knowledgeable and familiar with the Singapore healthcare landscape and the patient engagement eco-system
Understands the patient engagement needs of research and education in a medical school
Strong leadership and management skills
Strategic thinker with strong on-ground knowledge
Ability to build and maintain partnerships with internal and external stakeholders
Excellent written and verbal communication skills
Excellent presentation and facilitation skills
Excellent organizational and problem-solving skills
Self starter, resourceful and possess strong initiative to drive change
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The University's new Student Management System (SMS) program manages the complete student lifecycle from attracting new talent, through all day-to-day activities, and on to graduation. This system, to be implemented progressively, will support our population of more than 35,000 students.
This role reports to the SMS Head and will drive the adoption and utilization of the newly implemented system and look at continuous improvement of capabilities or functionalities as required by the changing business needs.
Responsibilities
Play the role of business analyst, to gather new business requirement or change requests and work with NTU’s IT team to explore new processes or systems/system configurations to meet the changing business needs.
Lead and facilitate discussions with key stakeholders to scope projects and delivery plan for new functionalities or requirements to continuously enhance the SMS.
Develop plans, policies and procedures to govern system, data, processes, security and user access.
Develop strategies and tactics to drive adoption and utilization of systems and processes by business users.
Develop strategies and tactics to drive the achievement of service level agreements (SLAs) via system usage and data.
Identify gaps and resolve issues by actively engaging business users.
Partner system vendors and NTU’s IT team to identify and implement solutions.
Continue to develop system capability in reporting, data analytics to support business management, decisions, and modelling.
Ensure proper documentation of functional specifications and processes.
Plan and manage timeline to ensure projects are delivered on time.
Develop and implement change management and communication activities to prep business users to adopt to the new processes or systems, which would include the development of system documentation, user guides, User Acceptance Tests and training for users at each phase of implementation/enhancement.
Support organizational redesign in Colleges/Schools for student management/administration.
Requirements
Minimum Bachelor's degree in any related field from a recognized University.
At least 8 to 10 years of business analyst or project management experience, and preferably in the tertiary education sector.
Strong studentship management background, with understanding or hands-on experience in a student management system preferably.
Experience in planning and implementing change management activities will be an advantage.
Ability to influence and engage stakeholders at various levels.
Excellent interpersonal and communication skills.
Ability to multi-task with an eye for details in planning and implementation.
Ability to drive results and achieve outcomes.
Preferably with CITPM / PMP / PRINCE2 certification.
Knowledge of Microsoft Dynamics CRM and RPA tools such as UiPath/Power BI would be advantageous.
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