Total 12 quality assurance specialist job vacancies in Administrative / Clerical category in D22 Jurong, Jurong Island, Tuas

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. You will be part of the team to manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

You are also responsible to oversee the following areas in the job function:

• Plan and propose annual budget for operating expenses.
• Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
• Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
• Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
• Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
• Management of office assets such as equipment and furniture across e2i offices
• Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
• Review and implement the Business Continuity Plans for the organisation
• Manage ad hoc office improvement projects including renovation or office upgrading works.
• Any other duties related to general corporate administration.

Job Requirements:

• Degree in any discipline
• Prior work experience in office administration and procurement.
• Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
• Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records
• Strong project management skills
• Possess strong written and oral communication skills.
• Able to engage and communicate effectively with various stakeholders
• High degree of professionalism and passion for success.
• Team player with good interpersonal skills, positive attitude and attention to detail.
• Willingness to take on new roles.
• Able to focus on priorities and deliver in a fast-paced environment.
• Proficiency in MS office software applications

Designation and salary will commensurate with experience.

We will only contact shortlisted candidates.

Perform daily activities per below:

1. General office admin work support to director, and sales department.
2. Handling accounting AP & AR.
3. Handling Bank Guarantee, performance bond with Bank.
4. Documentations & fillings.
5. Support for Company information’s and documentations submission for customer vendor qualification and registration procedure.
6. Follow up with customer for payment.
7. Documentation, filling and other adhoc related task.
8. Training arrangement for employees & workers
9. Support related department for Handling ISO9001 documentations and minutes of meeting.

Knowledge and experience which below is added advantages.

1. ERP Microsoft BC365
2. Some basic Accounting knowledge

Roles & Responsibilities:

1. Handle Training Coordination - Schedule seminars,

2. Liaise with learners,trainers and related departments & organisations to ensure programmes run smoothly

3. Provide customer service for all training course-related enquiries - incoming and outgoing

4. Handle Phone inquiries, send replies by email, and phone, attend to walk-in customers

5. Ensure timely response to customers enquires, quotation and training request

6. Call Prospective students to advice about training programs

7. Assist management in day-to-day operations and office administration

8. Manage and grow our presence on social platforms like Facebook, LinkedIn

9. Collaborate with IT and design teams for website enhancements

10. Ensure the website is user-friendly and up-to-date with the latest content.

11. Develop and implement marketing strategies to enhance brand visibility and market penetration.

12. Collaborate with other departments to promote products and services.

13. Analyse market trends and competitors' activities.

14. Provide monthly reports for management review

Requirements:

1. Minimum 1-2 years’ experience in customer support or coordination role is preferred

2. Min. O Level as educational requirement

3. Computer literacy e.g. MS Office (Outlook, Word, Excel, Photoshop, PowerPoint) and/or Google Docs, Sheet.

4. Excellent interpersonal and communication skills.

5. Hands-on and a self-motivated individual, Able to work independently without much supervision

6. Organizational and administrative skills

Responsibilities:

• Efficiently handle diary management, encompassing the arrangement of both internal and external meetings.
• Coordinate the onboarding and offboarding processes seamlessly.
• Offer comprehensive support by managing application access requests, securing necessary approvals for business activities.
• Document client meetings in Compass, register events in the Global Event Management System, and create roadshows for business travelers.
• Compile supporting documents for Travel and Expenses reimbursement reports and ensure timely follow-up actions.
• Book and organize all essential arrangements and documents for business travel.
• Effectively oversee office supplies management.
• Provide timely ad hoc administrative support as needed.

Requirements:

• Open to Junior candidates with at least 2 years of relevant experience
• Strong experience in Calendar Management, exposure in different time zones is a plus.
• Proven experience in travel management, and expenses.
• Proficiency in Microsoft Office tools (Outlook, Word, Teams, PowerPoint, Excel).
• Solid knowledge of office management in terms of systems and supply.
• Must be discrete and maintain confidentiality.
• Outstanding organizational skills.
• Proactive, flexible, and eager-to-learn individual.

We are looking for the right people — people who want to innovate, achieve, grow and lead. We attract and retain the best talent by investing in our employees and empowering them to develop themselves and their careers. Experience the challenges, rewards and opportunities of working for one of the world’s largest providers of products and services to the global energy industry.

Description

• Under general supervision, works within a specialized function with work verified on an as-needed basis.
• Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders. Writes
• routine reports and correspondence. Requires the ability to speak effectively with groups of customers or employees of
• organization.
• Mainly handles timekeeping from start to end processes and answers queries/disputes related to attendance.
• Responsible for the accuracy of employees’ attendance records and ensuring no missing attendance before uploading in SAP for payroll process.
• Communicate with respective employees and supervisors if there is any missing attendance and perform corrections.
• Prepares weekly OT reports for the leadership team.

Requirement

• Requires ability to perform basic numerical, statistical, and/or financial analysis.
• Applies common sense understanding to carry out detailed but uninvolved written or oral instructions. Requires 4-5 years of experience.
• Requires basic skills in Microsoft Excel and background experience in database management systems.

Under general supervision, works within a specialized function with work verified on an as-needed basis. Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders. Writes routine reports and correspondence. Requires the ability to speak effectively with groups of customers or employees of the organization. Requires ability to perform basic numerical, statistical, and/or financial analysis. Applies common sense understanding to carry out detailed but uninvolved written or oral instructions.

Requires 4-5 years of experience.

Duties include but are not limited to:

• Provide Administrative support to the organization.
• With guidance, manage correspondence, records management, leave administration, communication, maintain office supplies, coordinate new employee processes, provide travel assistance and coordination for management.
• Assists in conducting analytical studies that are related to the programs, activities, and operations.
• Assists to identify operational problems, evaluate alternative solutions, and recommend appropriate action.
• Assists in applying qualitative and/or quantitative methods to assess and improve the effectiveness and management of assigned programs, processes, projects and activities.

Starting at $46,696 Per Year (GS 07)

• Performs a wide range of supportive activities involved in management administrative functions, strategies, projects, programs, and special studies.
• Accesses automated systems to manipulate, extract, edit, and collect; prepares statistical analyses; and determines and implements methods to improve documentation and presentation of data.
• Prepares correspondence and analytical reports on activities and progress in response to requests for information.
• Tracks and maintains an awareness of legislation impacting the NIFA administrative and management activities and provides analyses and recommendations into the decision process.

Starting at $57,118 Per Year (GS 9-12)

Job Description & Requirements

• Working Hours 08.00 ~ 6.30 PM ; 5 days a week
• Working Location in Tuas Crescent , 32 Platinum@pioneer
• Ensure smooth and effective running of office administration
• Manage reception duties such as handling all incoming calls and couriers, maintaining visitor logs etc.
• Assist CFO in travel arrangements and claims
• Handle contracts for Singapore and Malaysia contracts documentation and filing in Ledvance system such as office lease contract, corporate insurance contract and office equipment contract (Printer, fire extinguisher, network fibre, etc.)
• Liaise with vendors for matters related to office equipment (network, mobile phone, local telephone, water supply, office supplies etc.)
• Liaise with landlord in Singapore for building management related matters
• Support local IT administration and coordination
• Validate claims for Malaysia via Singapore employees via sharepoint
• Support products local approbation submission to Singapore National Environmental Agency
• Maintain leave records integrity for employees in Singapore, Malaysia and Vietnam via Sharepoint
• Procure IT equipment, office and pantry items per procurement management process
• Check and verify office related and courier expenses
• Performs ad hoc general admin duties as assigned by CFO

Job Requirements:

• Minimum Diploma in Business or equivalent with minimum 3 years of relevant working experience in administrative reception positions
• Preferably with Own transport
• IT Savvy, proficient in Microsoft Excel and Sharepoint
• Excellent verbal and written communication skills
• Meticulous and possess strong analytical and problem solving skills
• Self-driven and able to work with minimal supervision

• Participate and provide input to Range Engineering on major projects issues, recommends a course of action, and supports the implementation of alternative range and/or range safety procedure and/or processes chosen for various operational functions.
• Provide communication with Range management and engineering to ensure processes and procedures are followed, as well as timelines and milestones are achieved in an operational environment.
• Provide guidance and support on hazardous operations such as explosive ordinance handling, air field operations, launch range operations, chemical laboratory support, and/or lifting operations.
• Provide technical input and execute written procedures and processes for complex systems in accordance with provided range and/or range safety requirements.
• Serve as Range Ground Operator and performs project liaison duties to support long-and short-range planning activities for all assigned projects and deliverables safely and within mission schedules.
• Support the management of ground launch facilities in an operational environment such as clean rooms, high pressure systems, cryogenic systems, and hazardous operations.

Starting at $98,496 Per Year (GS 13)

The major duties of the Administrative Program Specialist position include, but are not limited to, the following:

• Provides support and assistance to the program office in formulating and annually updating the budget and provides financial management support to all Branches within the program office.
• Provides accurate and reliable advice on administrative procedures and functions as they apply to the program office.
• Performs routine analytical and evaluative work related to program operations and management of the program office.

Duties will be developmental in nature when filled below the full performance level.

Starting at $69,107 Per Year (GS 11)

Major duties include, but are not limited to the following:

• Analyzes, evaluates, documents, coordinates, and implements various administrative processes and other related matters such as correspondence management, records management, leave administration, communications, organizational changes, changes in delegations etc.
• Conducts analytical studies.  Plans and/or directs special projects to identify operational problems, evaluate alternative solutions and recommend appropriate action(s). Applies a wide range of qualitative and/or quantitative methods to assess and improve the effectiveness and management of assigned programs, processes, projects and activities.  Reviews specific goals and objectives; monitors the sequence and timing of organization milestones and evaluates and reports on overall program accomplishments and significant contributions in terms of meeting goals and objectives.
• Exercises independent judgment to assist management and/or acts as a liaison for a plethora of complex administrative matters.
• Prepares a variety of correspondence and other written material. Keeps abreast of current and proposed policies and procedures, orders, handbooks, etc.  Analyzes the effectiveness and efficiency of administrative processes and prepares recommendations for process changes.
• Coordinates the administrative processes associated with the onboarding and orientation of new hires and performs follow-up studies on the effectiveness of these processes. Enters and maintains data in automated federal IT systems and requires access to HR Information Systems.
• Provides travel assistance and coordination for managers.  Schedules transportation, makes hotel reservations, prepares traveler's itinerary, and fills out travel authorizations and vouchers.
• Identifies complex administrative issues or problems, and recommends, and coordinates their resolution. Develops recommendations for new procedures and/or processes and prepares/issues procedures and guidelines for implementation of administrative policies, delegations, and requirements and is responsible for the compliance, coordination, preparation, management and analysis of a wide variety of records and reports.
• Develops or modifies program guidelines, procedures, and plans which apply to employees and/or operations. Studies, analyzes, and develops methods to improve the accuracy, adequacy, and timeliness of information and systems for disseminating information to managers.
• Responds to a variety of highly complex inquiries and requests for information regarding administrative matters.  Prepares and/or conducts briefings or presentations for higher level management to explain analysis of the subject matter involved, as well as provides recommendations or action plans, and provides guidance and/or direction for implementation.

Starting at $69,107 Per Year (GS 11-12)