Total 528 procurement manager job vacancies in Administrative / Clerical category in The United States of America

PHB’S SUBSIDIARIES

• Monitor and manage the needs of clients regulated by PHB, provide services, office equipment and goods facilities as stipulated in the contract that has been signed and ensure that the client is satisfied with the service provided by PHB.

OFFICE MANAGEMENT

• To ensure a conducive and safe working environment.
• To assist in maintenance & service/renovation activities to ensure that works undertake by contractor.
• In-depth understanding of project management i.e. small renovation projects (RM5-10mil)
• To monitor office facilities such as meeting and archive room are properly managed.
• To assist in the HSE compliance and maintenance of fire safety equipment to keep office premises safe from fire or other hazards.
• To maintain and monitor company decorations (plant/painting/cleanliness etc.).
• To assist in monitoring any of Pest Control activities.
• Working knowledge of office equipment’s i.e. photocopy machine and facsimile machines.
• To ensure that office utilities are manage properly.
• Full knowledge of office management systems and procedures

FIXED AND COMPANY’S ASSETS

• To assist in disposing of company’s Assets activities.
• To ensure that Fixed Asset Management activities are comply with Standard Operating Procedure.

OFFICE SUPPLIES AND STATIONERY

• To ensure that inventory of office supplies and stationery is properly maintained and controlled.
• To maintain and update price quotation and other related information from suppliers.
• To monitor the internal request of stationery is handled properly and deliver to the requestor in timely manner. 

COMPANY MOTOR VEHICLE/PARKING, PETROL AND TOLL CARD

• To maintain and monitor the usage of company car including the progress of routine services.
• To monitor road tax/insurance renewal and car maintenance service.
• To monitor and maintain Touch N Go Card and PETRONAS smart pay card record usage.
• To maintain and monitor new parking registration and invoice charges.
• To ensure that company motor vehicles are well maintained and properly managed. 

COMMUNICATION AND CORRESPONDENCES SERVICES

• To assist in the task related to the maintenance of key phone system i.e. new telephone line application, adding extension line/number etc.
• Responsible in monitoring of all incoming and outgoing mails and ensuring the distribution of the mails are in timely manner.
• To update / prepare monthly Administration duty roster.
• To produce professional-quality reports, presentations and briefs
• High level of verbal and written communications skills i.e. memo, circular 

GENERAL ADMIN ACTIVITIES

• Document Management System - managing, maintaining and updating proper documentations and reports filing.
• Supervise company’s Pool Driver cum Office Assistants, Dispatch cum Office Assistant, Receptionist cum Admin Assistant and Admin Clerk
• Monitor utilization of department CAPEX & OPEX, to ensure spending is within the approved budget.
• Monitor the achievement of all Time Charter activities and timely completion of the quarterly report by the respective staff.
• Ensure zero audit findings on compliance to all department documented processes.
• Completion of Risk Assessment in Risk Management System (RMS) 

OTHERS

• To undertake ad-hoc functions such as involve in company’s events (Training program, lecture series, company special event etc.).
• Relief Pool Driver cum Office Assistants and Dispatch cum Office Assistant as when as required.
• Binding, photocopy and laminating (if any).
• To undertake special assignments that relate to the job scope as and when instructed by HOD and Management.
• Familiar with basic pivot-tables as well as Power BI
• To provide statistical and budget report i.e. CBA
• Ability to multitask and prioritize daily workload

QUALIFICATION AND EXPERIENCES

• Minimum Diploma or Bachelor Degree qualification
• Good communication skills in English and Bahasa for both written and oral
• MS Office and other computer-aided software’s
• Mature, punctual and disciplined individual, taking his job and responsibility seriously
• At least 7 years working experience and corporate office exposure is advantage
• Proficient in MS Office Applications, i.e. Word, Excel, PowerPoint and Outlook.

Perks & Benefits

• Nearby public transport
• Flexible working hours
• Medical insurance

Job Responsibilities

-Prepare quality tender documents

-Find leads on tender and projects

-Data management for tender documents

-Experienced in Scrap Metal Industry

*Familiarity with E-Perolehan is a requirement

Perks & Benefits

• Regular team activities
• Company trips
• Personal development opportunities

Service: Legal and Regulatory Support

Closing Date: Tuesday 21st May 2024

Admin Officer (Procurement) post to support the delivery of contract management across the council services.

Argyll and Bute Council recognises the numerous benefits of a positive work-life balance to the wellbeing and productivity of our employees. We will take a flexible first approach to requests from our employees to change the way that they work. While we must balance such requests with the need to ensure the quality of the important services we deliver is not compromised, we will ensure that each request is given careful consideration with a view to achieving a positive outcome wherever possible.

Applicants should note that:-

• Happy to talk about flexible working arrangements.

To apply for this vacancy, please click on the Apply Now button at the top of this page.

If you would like clarification on any information contained within the vacancy advert and/or the job description you will require to speak with the recruiting manager, who is:

• Moira Logan, Commercial Contracts Legal Manager
• Telephone: 01631 567948
• Email: Moira.Logan@argyll-bute.gov.uk
• Reference: ARB14269/ALR00141

Please note that you cannot apply for this vacancy by contacting the recruiting manager, applications must be made by clicking on the Apply Now button at the top of this page.

Please also note that we do not accept CVs, only applications completed and submitted via the Apply Now button on this page.

We encourage applications from people from all backgrounds and aim to have a workforce that represents the wider society that we serve. We pride ourselves on being an employer of choice. We champion diversity, inclusion and wellbeing and aim to create a workplace where everyone feels valued and a sense of belonging. To find out more about our commitment to this please visit Equality & Diversity Policy.

Proud member of the Disability Confident employer scheme

Responsibilities:

• Conduct market research and gather information.
• Draft and send sales contracts to buyers.
• Coordinate daily with suppliers, customers, and shipping agents for documentation and operational matters.
• Prepare shipping documentation including packing list, invoice and LC.
• Prepare monthly reports on purchases and sales for management and related parties.
• Any ad-hoc duties assigned.

Requirements:

• Minimum Nitec/''O" Level/Diploma or equivalent, any field.
• Proficiency in MS Office Excel, Word and PowerPoint.
• Experience in the Food & Agriculture industry or commodity trading is preferred.
• Experience in Import/Export trading and shipping administrative work.
• Strong communication, Interpersonal skills, self-motivated, results-oriented.
• Good command of both verbal and written English and Mandarin to liaise with Mandarin speaking associates.
• 1 year contract (Renewable/Convertible)
• Candidates without experience are welcome to apply; Training will be provided.
• Only Singaporeans need to apply.

Qualified or interested candidates, please click "Apply" & send your updated resume stating the following:-

1. Reason for leaving past and present employment

2. Current/ last drawn salaries

3. Expected Salary

4. Date of availability and/or Notice Period

We are seeking a proactive and passionate individual to join e2i Campus and Admin team. You will be part of the team to manage the day-to-day office administrative and office functions to ensure smooth and efficient operations.

You are also responsible to oversee the following areas in the job function:

• Plan and propose annual budget for operating expenses.
• Manage contracts for office leases, supplies, equipment and services. This includes monitoring timely renewal of contracts prior to expiration and utilisation for supplies/services.
• Manage vendors to ensure that goods and services are delivered in accordance to service agreement and/or contractual obligations.
• Prepare ITQ/Tender specifications, source for quotations, evaluate and award vendors who have responded to ITQ/tenders. Submit recommendations to seek approval for appointment of vendors for purchases of products or services.
• Develop new processes or review existing processes to ensure efficient operations in providing administrative support to internal or external stakeholders.
• Management of office assets such as equipment and furniture across e2i offices
• Ensure existing process is in place for workplace safety and health and staff emergency preparedness for e2i offices.
• Review and implement the Business Continuity Plans for the organisation
• Manage ad hoc office improvement projects including renovation or office upgrading works.
• Any other duties related to general corporate administration.

Job Requirements:

• Degree in any discipline
• Prior work experience in office administration and procurement.
• Relevant experience in lease administration, business continuity planning and/or facility management would be an added advantage.
• Good organizational and prioritization skills with the ability to deal with multiple deadlines and maintain accurate records
• Strong project management skills
• Possess strong written and oral communication skills.
• Able to engage and communicate effectively with various stakeholders
• High degree of professionalism and passion for success.
• Team player with good interpersonal skills, positive attitude and attention to detail.
• Willingness to take on new roles.
• Able to focus on priorities and deliver in a fast-paced environment.
• Proficiency in MS office software applications

Designation and salary will commensurate with experience.

We will only contact shortlisted candidates.

Responsibilities and Duties:

General Purchasing

· Work with users to understand user’s requirement, source for product and services according to the requirement and facilitate product and service evaluation.

· Process purchase requisitions and prepare purchase orders / contracts for all approved requisitions

· Liaise with vendors on prompt and complete deliveries

· Verify suppliers’ invoices against delivery orders/service reports and purchase orders and submit to Finance for payment processing

· Monitor outstanding purchases and ensure all purchases are fulfilled timely

ITQ / ITT process administration

· Advise users ITQ/ ITT process, timeline, and required information to launch a successful ITQ/ITT in a timely, effective and compliant manner.

· Prepare ITQ / ITT documentation

· Facilitate site briefings and tender clarifications

· Consolidate proposal submission; and conduct price comparison and compliance checks

· Facilitate tender interviews and tender evaluations

· Consolidate tender evaluation scoring, analyze evaluation outcome

· Prepare Letter of Award, etc

· Ensure all information and documentation are complete and updated in procurement systems.

Contract Management

· Forecast, plan and monitor contract purchases for consumables, hospital supplies, building services and preventive maintenance services for biomedical equipments

· Ensure timely renewal of contracts

· Review contracts to ensure that all contracts secured are competitive and are recent

Vendor Management

· Solicitate user’s feedback on vendors performance and product/ service quality to improve the performance and product/service quality

· Ensure that vendors are compliant to the hospital’s safety requirements

Job Requirements:

· Diploma holder with minimum 3 years working experience as a purchaser or similar role, preferably from a healthcare industry

· Experienced in contract management, tender management and project buying is preferred

· Good knowledge of vendor sourcing practices (researching, evaluating and liaising with vendors)

· Understanding of supply chain procedures

· Proficient in MS office

Overview:

The Procurement Officer will be responsible for performing secretariat duties for departmental meetings, managing procurement activities according to organization guidelines, tracking budget expenditure, managing vendor relationships, and providing administrative support to the department.

Responsibilities:

1. Secretariat and Meeting Coordination:

• Coordinate departmental meetings, including communication of agendas, dates, and venues.
• Take minutes during meetings and maintain bi-weekly reports.
• Ensure effective communication of meeting outcomes and action items.

2. Procurement and Financial Management:

• Manage purchases within department, adhering to procurement guidelines.
• Coordinate procurement activities, including sourcing, requisitioning, and tracking of items.
• Track budget expenditure and cash flow matters, ensuring adherence to financial guidelines.

3. Vendor Management and Inventory:

• Source vendors for fixing, servicing, and calibrating fixed assets and equipment.
• Conduct inventorying and stocktake of equipment, fixed assets, and furnishings.

4. Administrative Support:

• Organize and maintain departmental records and documents.
• Assist in managing workshops, trainings, and general administrative tasks.
• Upload and organize conservation-related reports and records.
• Coordinate schedules and usage of equipment.
• Assist in general lab maintenance and material replenishment.

Requirements:

• Minimally possess a Diploma in any Discipline / A Levels with 3 years or working experience.
• Proven experience in secretariat duties, meeting coordination and administrative support.
• Prior experience in procurement, including familiarity with Government procurement terms.
• Experienced in vendor sourcing. This requires the ability to procure specialised products and includes working with international vendors.
• Proficiency in office productivity software and data management, including MS Office.
• Familiarity with MS Teams and Workday will be highly advantageous.

Ability to handle processes and documentations.

Liase with local and oversea clients.

Needs to handle private and confidential documents with discretions.

Coordination works with the sales and key personel in the company

Flexible workstyle in a fast paced environment.

Must be able to handle mircosoft office at ease.

Document and record-keeping protocols.

Basics of event and travel planning.

Effective communication techniques. Professional email etiquette.

Provide a leadership role for all reception & admin staff and ensure staff stay motivated. Act as a first port of call for all staff including clinicians and deal with any urgent queries thoroughly and efficiently. Induction and training of all new staff to agreed standards and act as mentor for new staff. Co-ordinate the clinics on a daily basis ensuring appointments are booked appropriately, oversee the clinical system and identify any flaws in capacity and look for methods to rectify these issues. Ensure the team leader daily check list is strictly followed. Monitor admin areas and ensure scanning, registrations, filing and all areas of the reception are kept to an adequate standard. Manage any shortages of clinician staff and act appropriately to ensure cover is sought to fill any gaps that may compromise capacity. Manage staffing to ensure adequate levels are adhered to in the event of shortages for the admin team. As late duty manager complete an accurate daily check ensuring any capacity issues are highlighted and solutions offered. Deal with more complex enquiries from patients and verbal complaints Continually assess and evaluate systems recommending changes and improvements to the practice manager as appropriate. Deal with general telephone enquiries from patients and general public. Record messages for doctor, nurse and administrative staff. Manage room allocation. Liaise with other members of primary care and outside agencies as required. Manage the post systems both internal and external. Deal with simple IT problems and for more complex issues contact the GP IT department to solve the issue. The above list of duties is not exhaustive and may be subject to change as deemed necessary. Manage QOF Time Limited indicators Arrange baby clinic appointments Manage Private Medical Requests Prep Minor Surgery / Carpal Tunnel Service / Dermatology Clinics (Admin) Oversee all 4 sites Askern, Mexborough, Conisbrough & Denaby

Job Description

• Responsible for the full spectrum of administration functions for the Council.
• Coordinate and organize office events, meetings, and travel arrangements.
• To take down and transcribe the minutes of meetings.
• Submit timely reports and prepare presentations/proposals as assigned.

Requirements

• Bachelor’s degree in business administration or equivalent experience.
• Minimum 5 years working experience in the executive office.
• Proficient with Microsoft Office.
• Excellent verbal and written communication skills.
• Bilingual in English and Mandarin in order to communicate with Mandarin-speaking associates.

1. Role Description

The Admin Manager is responsible for overseeing administrative operations crucial to the smooth functioning of construction projects. This includes managing construction site offices and facilitaing communication betwen office and field personnel.

He/she coordinates with project managers and construction teams for the procurement of construction materials, equipment and supplies to ensure timely delivery to project sites while adhering to budgetary constraints.

He/she is also responsible for maintaining project documentation, supporting project managers and construction teams by providing logistical and adminstrative support, contributing to the efficient execution of construction projects within established timelines and budgets.

2. Specific Responsibilities

Individual to be involved in:
1. Coordinating communication between office and project managers/construction staff.
2. Ensuring timely delivery of materials to project sites within budgetary constraints
3. Maintaining project documentation, including contracts, permits and compliance records.
4. Providing logistical and administrative support to project managers and construction teams.
5. Managing subcontractor agreements and coordinating with vendors.
6. Implementing and enforcing administrative policies and procedures to enhance efficiency and productivity.

3. Competencies

1. Familiarity with construction management software and tools for document management, scheduling, and project tracking.
2. Strong understanding of construction processes, terminology, and project management principles to effectively support construction operations.
3. Ability to manage relationships with vendors, subcontractors, and service providers, negotiating contracts, resolving disputes, and ensuring adherence to project requirements.

4. Duration of Attachment Offered

6 months

Manage and supervise the day-to-day operations of the administrative department and staff members

· Hiring, training, and evaluating employees and taking corrective action when necessary

· Develop, review, and improve administrative systems, policies, and procedures

· Supervises the recruitment of all staff and support personnel

· Oversee special projects and track progress towards company goals

· Plans, develops, integrates and manages all business and administrative support systems

· Work closely with accounting and management teams to set budgets, monitor spending, and process payroll and other expenses

· Administers grant and contract management activities

· Responsible for strategic and tactical planning

· Identifies appropriate internal controls for department; provides mechanisms to monitor and enforce compliance

· Extensive management experiences in multi-cultural working environment are preferable

· Strong work ethic and desire for continuous improvement as a team member

Job Requirements:

· Bachelor's degree or equivalent in related field and minimum five years related experience

· Proficient in Microsoft Office

· Leadership Experience

· Excellent Organizational Skills

· Project Management

· Team work

· The ability to work autonomously

· Willing to learn new things

· Able to work weekends when necessary

Office Administrative Manager | Kibworth, Southern Leicester | Full Time Hours - 08:45 – 17:00 | £27,000-£30,000 dependent on experience

Are you ready to be part of a thriving company with a rich history dating back to 2006?

Our client has established itself as a trusted name in the Retail Design and Supply industry, boasting a loyal customer base and stellar reputation. As they embark on their next phase of growth with the opening of their state-of-the-art office and warehouse in Kibworth, Southern Leicester, they're excited to welcome passionate individuals to join their team.

You'll play a pivotal role in supporting the day-to-day operations across various departments. Your responsibilities will span across purchase management, sales support, and general administration, ensuring the smooth functioning of our office and warehouse operations.

Are you the right person for the job?

• Experience working in a B2B SME environment
• Proven track record covering administrative responsibilities for at least 15 years
• Proficiency in MS Office Suite
• Numerical and analytical skills
• Detail-oriented with strong planning and scheduling abilities
• Excellent time management and quick learning aptitude
• Strong verbal and written communication skills
• Bookkeeping and financial knowledge are a plus

Key Character Attributes:

• Flexible and can-do attitude
• Extremely organised
• Efficiency and multitasking skills
• Warm-hearted and easy-going demeanour

What will your role look like?

• Purchase Management (40%): Handle vendor onboarding, manage the purchase ledger, monitor stock levels, and assist with logistics coordination
• Sales Support (30%): Provide general customer service, maintain the showroom, manage databases, and assist the sales team as needed
• General Administration (30%): Oversee office supply and maintenance, greet visitors, manage switchboard calls, conduct research tasks, and provide PA support to the MD

What can you expect in return?

• The new office in Kibworth is easily accessible within a 30-minute commuting distance, ensuring a convenient and stress-free journey to work
• Workplace pension and extra insurance
• Holiday entitlement: 21 to 25 days (increasing by 1 day annually from the 3rd year)

What’s next? It’s easy! Click “APPLY” now! We can’t wait to hear from you!

Your data will be handled in line with GDPR.

The post holder is responsible for the efficient management and direction of the admin team, ensuring all administrative duties are performed effectively and to the required standard, meeting the objectives of the practice. As per attached JD

Your new company
I am currently working with a trusted accounting and business advisory firm based in the south-east of London, but still close enough to the city. Having been established over 100 years ago, the firm is still going strong. A 7 partner firm offering accounting, audit, tax, financial reporting, and more services to their clients, this is a fast-paced firm.

Your new role
In this role, you will be a manager within the tax team. Offering a hybrid working structure of 3 days in the office and 2 from home, they offer great flexibility to their employees. Looking for someone who has inheritance tax experience to work alongside the tax partner on a large portfolio of interesting and complex clients. In this role you will maintain a core expertise in personal taxation, mitigation and planning, while building relationships with clients though excellent communication.

What you'll need to succeed

• Must have prior experience managing a team of professionals.
• You must have prior experience with inheritance taxation, theory from the CTA is also valid.
• You must be studying for the CTA or Qualified.

What you'll get in return

• Flexible working options are available.
• Team days out.
• Christmas bonus.
• Generous holiday allowance (34 days, rising to 36 after 5 years)
• Genuine family feel.

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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