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Major duties include but are not limited to:
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Official account of Jobstore.
The duties of the Administrative Officer for Social Work Service include, but are not limited to:
Official account of Jobstore.
The Hershel "Woody" Williams VA Medical Center serves southwestern West Virginia, southeastern Ohio, and eastern Kentucky. Facilities include our Hershel "Woody" Williams VA Medical Center in Huntington, and four community-based outpatient clinics in Lenore and South Charleston in West Virginia, Gallipolis, Ohio and Prestonsburg, Kentucky.
Our primary affiliation is with the Marshall University Joan C. Edwards School of Medicine. In addition to our medical residency program with Marshall University, we have more than 30 training programs in over 20 health care fields, including dentistry, optometry, medical laboratory technology, pharmacy, and social work. Partnership with Marshal University Joan C. Edwards School of Medicine is established to conduct research to discover knowledge, develop VA We currently conduct more than 220 active research projects. Major areas of research include:
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Many of the incumbent's responsibilities are self-initiated or are continuing responsibilities which the incumbent must personally monitor and follow. The AO works in the most complex category (lc) of healthcare facility in the VA system. The VANJHCS is a complex, highly affiliated tertiary referral medical center with a very active research program, serving veterans residing throughout the states of New Jersey, northeastern Pennsylvania, and parts of New York.
The incumbent directs the personnel management for Radiation Oncology, while carrying out the full range of human resources requirements. S/He acts as the liaison with HR concerning personnel-related matters. The incumbent is the technical expert on all HR related actions for the services, and is responsible for projecting staffing needs, writing position descriptions, developing job analyses, and then keeping track of job postings for open positions, reviewing applicant CVs, organizing materials for interviews, scheduling interviews with the selection panel, documenting final selections. The incumbent is the technical expert and is responsible for preparing performance plans and appraisals, completing award requests, keeping track of nursing proficiency reports, drafting OPPEs and FPPEs based on provided raw data, processing training requests, maintaining credentialing data and drafting disciplinary and adverse actions. S/he Informs higher level management of anticipated staffing variances and recommends promotions, reassignments, or other personnel changes such as retention or release of probationary employees, periodic step increases, and recommending recognition of superior performance of the non-physician staff. Recommends appropriate action and suggests appropriate alternatives for staffing of new satellite clinics or initiation of new procedures or programs associated with radiation oncology.
The incumbent is responsible for the budgeting and financial management of Radiation Oncology including budget formulation, justification, and execution. Manages service financial control points, contracts, and agreements. This includes development of annual budget requirements and monitoring and oversight of service expenditures (control points) for personnel and supplies to ensure concurrence of allocated budget and expenditures. Works closely with Medical Center financial staff to ensure appropriate funding for service operations. Manages the employees involved in ordering supplies and then the signing off on the receipt of such supplies and finally makes sure the POs were paid.
Continually reviews funds in FCP throughout year to make sure that they are being debited as appropriate whether on contract or through logistics and informs fiscal when it appears that revisions must be made and monies returned to general facility budget or patient needs exceed budget and requests for more funding must be made. Reviews clinics for accuracy regarding stop codes, profiles, etc. They evaluate and project workload trends as they impact budget, recommending adjustments to bring planned expenditures in line with actual expenditures.
The incumbent manages procurement and contracting for Radiation Oncology. This includes preparing
procurement requests, evaluating proposals for work, acting as a Contracting Officer's Representative
(COR), and/or maintaining procurement and contracting records. Initiates and prepares contracts to secure adequate resources to facilitate operations to include determining appropriate costs, performing cost analysis, soliciting bids, writing sole source justifications, and communicating both orally and in writing with contractors. The incumbent prepares and reviews purchase orders for supplies and non-expendable property such as equipment, to include personal computer hardware and software and other specialized equipment necessary to the effective functioning of Radiation Oncology.
The incumbent represents Chief, Radiation Oncology at medical center meetings, including CEB and
Director's staff when he/she is unable to attend. The incumbent provides for overall administrative management of the Radiation Oncology Service, interprets administrative policies and procedures, develops and/or implements policies, defines administrative requirement and provides advice to top management on related issues. Serves as the direct liaison between Radiation Oncology Service and supportive services such as OI&T and Biomedical Engineering to maintain continued operation of the Radiation Oncology Service.
Other duties are performed as assigned, including coordination of new offsite clinics for follow ups and
consultations at outlying CBOCS trying to utilize free clinic time which may be sporadic but would
provide more convenient locations to veterans for follow up appointments.
Work Schedule: M-F 7:30am-4:00pm
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer/PD19770O
Financial Disclosure Report: Not required
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Duties include and are not limited to:
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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-09 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher level work, and availability of funds.
Administrative Management:
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***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***
This position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the health care system. This system includes multiple sites and programs to include a Regional Office and multiple Community Based Outpatient Clinics (CBOCs).
Duties include but may not be limited to:
Official account of Jobstore.
Official account of Jobstore.
Official account of Jobstore.
Major duties include but are not limited to:
Official account of Jobstore.
Official account of Jobstore.
The Clinical Contact Center (CCC) Administrative Officer (AO) is dedicated to overall CCC program management. Functions of the Administrative Officer include planning, staffing, directing, budgeting, ensuring the development and tracking of outcomes, ensuring evaluation, and tracking of the program. Resource management responsibilities include assuring appropriate resources are designated for the support of CCC. These resources include appropriate space, time, equipment for the daily use of CCC staff. The AO provides administrative support to the Chief/Assistant Chief, CCC.
Major Duties include but are not limited to:
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The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.
As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:
Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)
Duties and responsibilities of position include, but not limited to the following:
Personnel Administration & Business Management Work (50%)
Official account of Jobstore.
The primary role of this position is to provide analysis, and resolution of a wide variety of complex management problems encompassing administrative and professional aspects for planning, execution and administration of health care services for the service line.
As a part of the Directorate's management team, the incumbent has administrative decision making authority, responsibility and accountability on issues affecting the clinical services. The incumbent collaborates with operations and program managers to ensure integrated goals and priorities for the clinical service are met. The incumbent is knowledgeable of overall DHA, VHA, BUMED/DOD, VISN, NMRTC and Medical Center goals, missions and priorities to assure a positive impact on all programs and resources. May be designated as a Approving Official or Alt Approval Official. The incumbent shares with the Directorate leadership the responsibility for the successful performance of the following functional areas, specifically with regard to customer satisfaction, quality of services provided and efficiency of service delivery:
Patient Safety: Over 36,000 patient encounters per year (FY 2022)
Operating Room Budget/Financial Performance: $7,280,000 Annual FCP budget. (FY2021)
Clinical Budget/Financial Performance: $1,300,000 Annual FCP budget. (FY2022)
Annual Contracts and Lease Executed: $1,750,000 (FY2022)
Total Inventory Oversight: $7,200,000
Resources: FTEE in the service 56; Supervisory responsibility for 10 FTEE
Operational Planning & Execution
Access/Patient Flow: Over 9 Clinic Stop Codes per year {FY 2022)
Quality & Performance (NSO, VASQIP, Stop Light Report, SAIL)
Duties and responsibilities of position include, but not limited to the following:
Personnel Administration & Business Management Work (50%)
Official account of Jobstore.
