Total 7 Director/C-Level legal officer job vacancies in Administrative / Clerical category in The United States of America

Aethir is a leading technology company specializing in AI, Blockchain Gaming, and Decentralized Physical Infrastructure Networks (DePIN). We are dedicated to pushing the boundaries of innovation and creating impactful solutions that shape the future.

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to our Chief Financial Officer (CFO). As a Personal Assistant to the Chief Financial Officer (CFO) at Aethir, you will be responsible for managing a wide range of administrative and personal tasks to ensure the smooth and efficient operation of the Chief Financial Officer (CFO)'s daily life.

Responsibilities

• Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in coordinating and managing projects, ensuring deadlines are met and objectives are achieved.
• Conduct research, prepare reports, and draft documents as required.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.
• Liaise with internal stakeholders and external partners as needed.
• Assist in organizing and attending meetings, taking minutes, and following up on action items.
• Handle ad hoc tasks and projects as assigned by the CFO.

• Bachelor's degree in Business Administration, Finance, or related field.
• Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives.
• Strong project management skills with the ability to multitask and prioritize effectively.
• Some knowledge of legal and finance concepts.
• Excellent communication skills, both written and verbal, with fluency in Mandarin is mandatory to communicate with internal stakeholders.
• High level of attention to detail and excellent follow-up skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently with minimal supervision.
• Professional demeanor with a positive attitude and strong work ethic.

• Hypergrowth Startup Environment
• Fantastic Career Progression Opportunities
• Work within a Global and Local Team

Duties include and are not limited to:

• Provides direct administrative support and collaboration with other clerical and administrative staff within Chief of Staff Office to support administrative services.
• Coordinates administrative functions with the clinical services which report directly up to the Chief of Staff including but not limited to: Medicine, Medicine Sub-Specialties, Primary Care, Telehealth, Radiology, Anesthesiology, Surgery, Social Work, Mental Health, GRECC, Physical Medicine and Rehabilitation, Pharmacy, Dental and Research.
• Collaborates with the business operations side of the organization including Finance, Human Resources, Logistics, Environmental Services, Patient Administration Service, etc.
• Assists with organizational, functional and staffing charts; annual budget, overtime requests, incentive awards, fund control points, EIL inventory, and the like.
• Serves on Medical Center special projects, process actions teams, leadership focus groups, etc. as assigned.
• Is responsible for recruitment and interview activities, assisting with the organization of peer review of clinical staff, clinic profiles/set-ups and/or management, data management, retrieval and validation, employee records/files, orientation of new staff, and is the timekeeping official for Time and Attendance.
• Also, drafts and reviews service policies, plans and procedures, reviews and updates the Chief of Staff Office Emergency Preparedness Plan, Fire and Safety Plan, ADP Contingency Plan, etc.

In addition multiple duties related to the following are assigned:

Managers Administration and Management Work - The incumbent will develop and coordinate internal review systems to assure that both clinical and administrative activities comply with agency requirements. Incumbent will review, analyze and interpret incoming requests, recommend appropriate action or alternatives based on knowledge of internal operations, agency policies, budgetary constraints and work priorities. Manages administering programs concerning such matters as equal opportunity, merit promotion, and position management.

Administrative Management - Provides for the overall administrative management for the organization. This may include interpreting administrative policies, developing, implementing local policies, and/or providing advice to management on related issues. Performs administrative management requirements for a medium-sized organization with several subdivisions or functions. This includes applying administrative policies, maintaining various systems, and handling travel or other staff requirements.

Program Analysis - The incumbent provides administrative support to ensure compliance with national and VA requirements to include, but not limited to, the Office of the Inspector General, The Joint Commission, and visits by Veteran Service Organizations. Handles requests for information and resolves or assists in resolving a variety of problems. Independently triage the importance of issues, identify key staff as resources, and make prompt decisions on matters, conforming to Service expectations and established regulations. Develops and performs comparison studies on a variety of systems and programs to analyze, identify, and make recommendations regarding the performance and effectiveness of existing programs and processes. Evaluates workload distribution. Reviews directives from higher authorities and advises on potential impact to clinical operations.

Office Automation - Provides administrative support as liaison for the Chief of Staff's office. Manages schedules, makes appointments and coordinates meetings and conferences on behalf of the Chief of Staff. Finalizes correspondence prepared on behalf of the Chief of Staff.

Work Schedule: Day shift: 7:30-4:00 / 8:00-4:30
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer (Chief of Staff Office)/PD101450
Relocation/Recruitment Incentives: Not Authorized
Permanent Change of Station (PCS): Not Authorized
Financial Disclosure Report: Not required

Starting at $57,118 Per Year (GS 9)

This position is located within the Office of the Director, Peace Corps Headquarters, Washington DC. Serving as the Chief Administrative Officer, the incumbent is responsible for providing administrative guidance to the Director's Staff Offices. This group consists of the Offices of the Director, General Counsel, Strategic Information Research and Planning, Strategic Partnerships and Intergovernmental Affairs, Third Goal, Gifts and Grants Management, Victim Advocacy, and Office of Civil Rights and Diversity. The incumbent also provides administrative guidance for critical agency initiatives and the implementation of the comprehensive agency assessment. The incumbent works under the direct supervision and control of the Chief of Staff and uses independent judgment to provide operational and administrative support to the Director's Office, including, but not limited to, budget planning and execution, staffing requirements, communications, meeting/event logistics & coordination, and training initiatives.

The Chief Administrative Officer performs the following major duties:

• Budget Formulation, Execution and Management--Analyzes and provides advice for administering changing budget of expenses involving different funding sources. Reviews financial reports and resolves discrepancies with the appropriate offices. Monitors and reports on the rate of expenditures of funds. Monitors fund balances and status of programs or projects, and recommends reprogramming of funds as needed.
• Administrative Management--Assures the organization's administration is implemented in accordance with Federal and Agency regulations and policies for contracts, procurement, expenditure tracking, internal controls, personnel systems, supplies, equipment, facilities management, and administrative reporting requirements. Identifies and develops methods to resolve organizational administrative problems or cope with issues which directly affect the accomplishment of program goals and objectives.
• HR Planning, Implementation and Management--Manages the staffing and human resource needs of the Director's Staff Offices, and adjust to the needs as programs or strategies change and service requirements. Assesses overall resource values and determines how best to achieve goals.
• Information, Communications, and Liaison--Acts as primary liaison with critical persons and groups both inside and outside of the agency; independently handling major office issues related to administrative operations. Uses authoritative judgment and initiative in resolving issues, providing advice and making recommendations for critical and unprecedented issues.
• Supervisory and/or Managerial--Supervises a group of employees performing work at the GS-13 level. Provides administrative and technical supervision necessary for accomplishing the work of the unit. Performs the administrative and human resource management functions relative to the staff supervised.

Starting at $102,229 Per Year (FP 2-3)

Flexible Location: Based throughout Scotland, NES is a remote friendly employer supporting office, remote and hybrid working (within the UK). We’re happy to talk about how you want to work.

Work Pattern: Fixed-term, Full Time, 37.5 hours per week.

Fixed-term or Secondment** until 30/09/2024

**For NHS applicants, only a Secondment will be made available. For non NHS applicants, a fixed-term or secondment would be considered.

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment



Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

The Nursing, Midwifery and Allied Health Professionals (NMAHP) Directorate works to support the education, training and continuing professional development of nurses, midwives, allied health professionals, health and social care chaplains and healthcare support workers. The Directorate is also responsible for providing education, training and workforce development across wider professional groups and disciplines, often in partnership with other agencies, to support key policy drivers.



The Opportunity

We are looking for an enthusiastic and self-motivated individual to join our small, but highly talented Infection Prevention and Control Education workstream. Working within the business support unit you will be a team player and possess excellent organisational, communication and digital skills.

Do you enjoy working at pace and being adaptive to an ever-changing environment? 

Do you enjoy working with a wide range of stakeholders and across a multidisciplinary team? 

Do you want to support colleagues in the Directorate and across the organisation, sharing information and expertise, where appropriate, and offering advice and support?

  Do you enjoy problem solving and collaborating with others? 

Working within the Business Support team you will have the opportunity to bring your unique skills and experience to the table, collaborating across multiple workstreams to support the NMAHP Directorate and the wider NES.

Does this sound like you?



What We Love to See

Administrators (Admin Officers) offer a broad range of skills and experience, if you can offer some or all of these, we’d love you to apply:

Extensive experience working in the field of business operations, including providing business support to meetings and production of formal minutes/action notes

Experience of managing work across multiple projects

Experience of supporting a senior role/s with the management of their diary, including prioritisation of incoming workload

Ability to confidently lead and facilitate the implementation of agreed actions arising from meetings with the Senior Leadership Team as appropriate.

High level of interpersonal, organisational, communication skills (both verbally and in writing) and a pleasant manner

Ability to work on own initiative, to organise and prioritise workload and to meet strict deadlines

Demonstrate honesty, integrity, care and compassion when dealing with others, utilising tact and persuasion skills when necessary



Benefits Which Matter

As a valued employee of NHS Scotland, you can enjoy an extensive range of benefits including:

Life-work balance - with opportunities for flexible working and remote working

Generous NHS pension scheme

Annual incremental salary progression (up to the maximum of the salary band) plus annual NHS salary scale review

Annual Leave - 27 Days increasing in line with service plus 8 days public holiday

NHS discounts and more



Diversity and Inclusion

Developing a successful national service for Scotland is impossible without ensuring we consider the diverse needs, perspectives and backgrounds of everyone in Scotland in our work. 

We are focused on hiring the very best talent available for NES, and actively encourage applications from candidates of all backgrounds and aim to ensure everyone is treated fairly, with respect and has a positive recruitment experience – regardless of the outcome. 

It’s not essential to be in an office administration role right now. You may be returning from a career break (e.g. maternity, paternity, caring for others) or returning after working in another field. Your experiences elsewhere can bring a fresh perspective to our work.

If you are considering applying and feel it would be helpful to discuss this initially, please contact allison.brown@nhs.scot



Next Steps

**NHS applicants will only be considered on a secondment basis, and so are strongly encouraged to discuss this with their current employer at the earliest opportunity

Our recruitment process is currently 100% remote and if successful you would initially work remotely, working from our offices as operationally required.

All applicants who are shortlisted for interview will be contacted by e-mail.

Online interviews will take place on Monday 30th October 2023.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date. Please note, CV’s will not be accepted

Proud member of the Disability Confident employer scheme

Specific duties include:

• The Support Services Chief is responsible for the station's accounting systems, financial reporting and finance operations (including agent cashier and employee accounts). This includes preparations of all accounting and financial reports. Serves as advisor on all matters concerning the station's fiscal activities, providing advise to local management on all phases of fiscal administration.
• The organization is divided, where applicable, into Accounting, Committee on Waivers, and Operations. The Chief, Support Services managers his/her responsibilities through subordinate supervisors and non-supervisory employees. The work involves accounting for benefits programs, administrative expenses, payroll, debt collection, waiver and compromise claims (where applicable), travel, auditing and budgeting.
• Administers administration programs that include records management, property management, supply, procurement, and vehicle fleet management.
• Serves as a subject matter expert on all aspects of administrative activities.
• Provides management and operating officials advice and assistance on all administrative matters.
• With division and station management, assists in the development and execution of the station's annual General Operating Expenses and Minor Construction budget.
• Develops and implements administrative management policies.
• Directs operation of the central mailroom including direction of the general workflow of written communications for the Regional Office (RO).
• Directs procurement, storage, and distribution of all forms and publications to the RO, service organizations, etc. and ensures compliance with RO and CO directives.
• Responsible for administration of station motor pool of GSA vehicles in accordance with applicable directives and ensures maximum utilization and maintenance of assigned vehicles.
• Ensures surveillance, evaluation, and planning to ensure efficient utilization of facilities and works with appropriate entities for acquisitions, maintenance, and improvements.
• Administers the Personal Identity Verification system.
• Supervises administrative employees.
• Determines training needs of staff.
• Advises, counsels, and instructs subordinate employees on work and administrative matters.
• Interviews and selects candidates for vacant positions.
• Coordinates building security with GSA building management, Federal Protective Services, VA Police, etc. to include investigating security violations, furnishing studies, analyses and reports related to security.
• Exercises control over the day-to-day operations of services, functions, and processes as it relates to safety and continuity of operations.

Work Schedule: Full time, Monday through Friday
Compressed/Flexible: Not available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Administrative Officer (Chief);PD# 375270 GS-0341-13
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Required

Starting at $112,015 Per Year (GS 13)

The Administrative Officer (Assistant SSD Chief) directs a broad and multifaceted program of services and management programs in the Regional Office. The Assistant SSD Chief plans, manages and evaluates the administrative and finance sections through subordinate supervisors. The Assistant SSD Chief is responsible for planning, organizing, staffing, directing, controlling and evaluating the activities of these sections and informing key officials on all phases of administration and finance functions of the Regional Office. Duties include, but are not limited to, the following:

• Keeps the SSD Chief informed on matters that affect the station or require attention.
• Give advice and recommendations on the administrative feasibility of operating plans, suggestions, and proposals.
• Reviews existing support service programs and recommends modification for improvement as needed.
• In partnership with the SSD Chief, develops, recommends, and implements a variety of programs, the failure of which would have extreme adverse impact on the overall operating capacity of the office services.
• Presents regular briefings to the SSD Chief, fellow Division Chiefs, Director, and Assistant Directors, providing workload status, progress on projects, and making upper management aware of all issues or problems with which he/she should be acquainted or must become involved.
• Conducts detailed studies and analysis of organizational functions and work processes during all phases of RO activities and provides appropriate recommendations.
• Oversees the financial and budgetary operations through the subordinate supervisor and is responsible for coordinating and managing the exchange of information between the Finance staff, the SSD Chief and operating divisions.
• Acts in an advisory capacity to the SSD Chief, Director and/or Assistant Directors relative to the availability of funds for personnel additions, procurement of equipment and significant expenditures for contractual services.
• Serves as Personal Identity Verification (PIV) Official who manages the PIV issuance process at the Regional Office and is responsible for the total scope of the chain trust of the process.
• May assume the full responsibility of the SSD Chief in the absence of the Chief.

Promotion Potential: This position is being advertised at the full performance level.
Work Schedule: 8:00am-4:30pm. Hours may vary to effectively carry out the mission.
Compressed/Flexible: Yes, as determined by Station Policy
Telework: Yes, as determined by Station Policy
Virtual: This is NOT a virtual position
Position Description/ PD#Administrative Officer (Assistant Chief Support Services Division) /39961O
Bargaining Unit Position: This is not a bargaining unit position
Financial Disclosure Report: Required

Starting at $102,597 Per Year (GS 13)

- To manage a busy diary, liaising with others where necessary and to prioritise appointments appropriately- To manage and oversee email inboxes and responding to messages as required- To prepare/receive agendas and reports, issue timely for meetings, attend meetings, transcribe minutes and follow up on actions- To liaise with key contacts within the hospital to arrange visits, complete required paperwork or resolve queries or complaints coming into the office. As one of the largest acute teaching Trusts in England, we offer a range of training and development opportunities to build on career aspirations. Ongoing self-improvement is central to the delivery of high-quality, safe and effective work. We offer opportunities to develop within a supportive environment, and our staff survey results reflect our commitment to facilitating career progression. Details of our flexible working options can be discussed as part of the interview process and this role currently offers hybrid working (part from home, part from the hospital). UHS employees are able to access a range of NHS discounts, entitled to a minimum of 35 days paid holiday (pro rata), and a generous pension scheme. UHS has a dedicated park-and-ride facility and several eateries on-site. UHS is rated Good by the CQC and in the latest national NHS Staff Survey, we were in the top 10 acute trusts for staff engagement and for staff recommending the hospital as a place to work or receive care. Southampton is an attractive place to live and work, situated on the south coast, with an international airport and direct trains to London. The New Forest National Park and beaches of the Jurassic coast are also right on our doorstep. The city offers living costs 20% lower than London and 14 schools rated outstanding by Ofsted.