Data Entry Administrator - Finance
Fixed Term - 6 months, Full Time - 37 hours per week
£22,361 per annum
Location: Chelmsford
Please note that this position is being offered as a Fixed Term Contract for a period of 6 months, with the potential for a further extension beyond this initial term.
Note: The position is an office-based role, in Chelmsford, and will require the successful candidate to attend County Hall, Chelmsford every day. The role does offer a flexible start time between 8am and 9.30am, working 7.4 hours per day, Monday to Friday.
The Role:
Purchase to Pay (P2P) aims to provide a comprehensive financial transactional and support service, maximising new and innovative technology to provide excellent customer service using a multi skilled workforce.
The Data Entry Administrator - Finance is a developmental role, delivering administration support to the P2P team, providing an opportunity to increase knowledge of all aspects of the service. Accurately inputting data relating to payments, in line with standard procedures and timelines, to streamline the customer experience.
With the ability to work as a team member across a flexible and multi skilled workforce, delivering excellent customer service to a variety of Functions. Developing a working knowledge of financial processes and systems across P2P, to support delivery of the service.
Essex County Council (ECC) is one of the largest and most dynamic local authorities in the UK, serving a population of 2 million residents, and has a very successful track record of delivering transformational change. ECC anticipated change was needed in the public sector and has worked to deliver better quality at lower cost. We have an ambitious transformation agenda - one with the scope to reach every part of the council. We are changing the way we think, the way we work, and the ways in which we deliver our services. We are committed to becoming a place where individuals, partners and communities feel proud to play their role and genuinely want to belong. We're immensely proud of our flexible working options.
Accountabilities:
- Deliver a quality service to agreed service levels, contributing towards the delivery of the business plan for financial transactions, in support of the wider organisational vision.
- Perform data entry activities, as part of an operational team, following defined business processes to ensure quality, consistency, accuracy, timeliness and high performance.
- Deliver general office administration processes and support to a Finance Team, by organising and distribution of post, answering basic queries by email and/or phone in a professional manner in accordance with team deadlines.
- Responsible for delivering all activities to meet defined deadlines, proactively reporting any risks or issues for early resolution.
- Contribute to the production of reports for P2P and external customers, to support organisational performance, maximise income and ensure compliance with Financial Regulations.
- Work flexibly and collaboratively across P2P to deliver admin support.
- Deliver and support implementation of changes to processes and improvements to the service.
- Specific individual and shared targets and objectives are defined annually within the performance
The Experience You Will Bring:
- Experience of working within an office environment is essential, ideally with previous data entry experience.
- Experience of using IT systems particularly a finance software solution such as Oracle is desirable and a sound knowledge of Microsoft Office suite of programmes is essential.
- Ability to build effective working relationships with team members and customers.
- Good interpersonal and communication skills, both verbal and written with the ability to communicate with a range of stakeholders.
- Aptitude and willingness to work flexibly in multi skilled Operational Teams.
- Educated to RQF level 1 or equivalent by experience.
- Commitment to continued personal development within a working environment.
