Total 21 executive assistant job vacancies in Administrative / Clerical category in johor

• To oversee daily branch operations and provide assistance and support to branches;
• To liaise and work closely with internal departments as well as external parties such as auditors;
• To ensure the compliance of local authority;
• To maintain productive communication with other branches / departments and convey important information, messages or announcements from HQ to branches and colleagues;
• To ensure staffs to follow the company and operational procedures and related policies;
• To ensure that all assigned work activities and operations are carried out smoothly, timely and compiled with the company' requirements;
• To monitor the usage and issuance of manual delivery order;
• To review monthly Shell petrol transaction;
• To act as a HR window and be responsible for all HR and Administrative related matters such as to conduct new employee orientation, to prepare, check and verify attendance report, trip commission and overtime report, to arrange for maintenance servicing for office equipment, assets and vehicles, to monitor and renew for business license / Quit Rent / Assessment / Road Tax etc and prepare Exit Employee Checklist for resigned staff and collect all the company properties;
• To act as an IT Window and assist IT Department for all IT related issues;
• To be in charge of the ordering and distribution of stationery, administrative items, groceries and staff refreshments;
• To prepare, monitor and submit Non-Trade bills/ invoices to HQ - Accounts for payment;
• To review and submit Sales Personnel expenses monthly claim;
• To be in charge of branches' Petty Cash claim reimbursement (including of keying in into system);
• To arrange bank in of cash and cheques and system knock off for customers' payments;
• To check and review PCR/Return Order and monitor pending Return Order in AX System and submit workflow to get approval from required approver(s);
• To issues Credit Note and/or Debit Note;
• To monitor Cash Sales / COD1 accounts' payments in AX System;
• To undertake any other ad-hoc assignments or duties assigned by superior when required.

Requirement:

• Diploma in Business Studies / Administrative / Management / Marketing or equivalent and/or at least 5 years of working experiences;
• Computer literate and have good skills in Microsoft Office or equivalent;
• Responsible, self-motivated, well-organized and meticulous;
• Able to communicate in Mandarin, English and Malay;
• Willing to travel.

Perks & Benefits

• Commission and bonus
• Free snacks / Happy hours
• Regular team activities
• Medical insurance

Responsibilities:

• Answer and direct phone calls.
• Organize and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Maintain contact lists.
• Book travel arrangements.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.

Requirements:

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Excel in MS Office (MS Excel and MS PowerPoint, in particular).
• Knowledge in SQL will be added advantage
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Strong written and verbal communication skills.
• Possess at least Diploma in Business Administration or relevant field; additional qualification as an Administrative assistant or Secretary will be a plus.
• Excellent computer skills

• EPF
• SOCSO
• EIS
• ANNUAL BONUS

Responsibilities:

• Answer and direct phone calls.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Develop and maintain a filing system.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Submit and reconcile expense reports.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.

Requirements:

• Language Proficiency: Mandarin, English, Malay.
• Prefer Mandarin speaking as this position requires deal Mandarin stakeholder. 
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Basic Computer Literature, Microsoft Office (Words, Excel, Outlook).
• Good time management skills and the ability to prioritize work.
• Attention to detail and problem solving skills.
• Candidate must possess at least SPM or Accounting Diploma in any related field.
• Able to work independently, responsible and willing to learn.

Perks & Benefits

• Transportation Allowence depend on area.
• EFP & SOCSO
• Bonus
• Personal leave
• Personal development opportunities

Any interested candidates, please contact or WhatsApp：Ms. Tan 019-763 7817

ADMIN

Requirements :

• Must be computer literate with basic knowledge in Microsoft Office
  Posses knowledge in SQL software will be an advantage
• Posses own transport 

Job Responsibilites :

• Key in sales report for payment received
• Prepare and submit weekly total sales invoice report to Supervisor
• Assist Sales team in handling Sales commission, Contractor commission, Installer fees and etc.
• Check SQL order list, stock balance and update stock record
• Issue DIR and perform logistics duties by arranging stocks in and out to and from main factory.
• Key in service case and update with Installer
• Check and manage payment record by ensuring to obtain and attach with receipt
• Send reminder and follow up with superior on urgent case / pending cases
• Monitor CCTV of work premises
• And any other ad hoc tasks

Perks & Benefits

• Casual dress code
• Monthly Bonus
• Company Trip
• Annual leave, Medical Leave & Public Holidays
• KWSP, PERKESO, EIS and etc.

• 監督分支機構的日常運作，為分支機構提供幫助和支持；
• 與內部部門以及外部各方（例如審計師）聯絡並密切合作；
• 確保地方當局的合規性；
• 與其他分行/部門保持富有成效的溝通，並將總部的重要訊息、訊息或公告傳達給分行和同事；
• 確保員工遵守公司及操作程序及相關政策；
• 確保所有分配的工作活動和操作順利、及時地進行並符合公司的要求；
• 監控人工交貨單的使用和發出；
• 審查每月的殼牌汽油交易；
• 作為人力資源窗口，負責所有人力資源和行政相關事務，例如進行新員工入職培訓，準備、檢查和驗證出勤報告、差旅佣金和加班報告，安排辦公設備、資產和設備的維護服務車輛，監控和更新營業執照/退出租金/評估/路稅等，並為離職員工準備離職員工清單並收集所有公司財產；
• 作為IT窗口並協助IT部門處理所有IT相關問題；
• 負責文具、行政用品、雜貨和員工茶點的訂購和分發；
• 準備、監控並向總部提交非貿易帳單/發票 - 付款帳戶；
• 審核並提交銷售人員每月費用報銷；
• 負責分行小額現金報銷工作（包括輸入系統）；
• 安排現金和支票存入銀行以及系統關閉客戶付款；
• 檢查和審查 PCR/退貨單並監控 AX 系統中待處理的退貨單並提交工作流程以獲得所需審批者的批准；
• 簽發貸方票據和/或借方票據；
• 在 AX 系統中監控現金銷售/COD1 帳戶的付款；
• 必要時承擔上級指派的任何其他臨時任務或職責。

要求：

• 商業研究/行政/管理/行銷文憑或同等學歷和/或至少5年工作經驗；
• 具備電腦知識並具備良好的 Microsoft Office 或同等技能；
• 有責任心、上進心、組織嚴密、一絲不苟；
• 能夠用華語、英語和馬來語溝通；
• 願意出差。

津貼和福利

• 佣金和獎金
• 免費小吃/歡樂時光
• 定期團隊活動
• 醫療保險

職責：

• 接聽和轉接電話。
• 撰寫和分發電子郵件、通訊備忘錄、信件、傳真和表格。
• 協助準備定期報告。
• 開發和維護歸檔系統。
• 更新和維護辦公室政策和程序。
• 訂購辦公用品並研究新交易和供應商。
• 提交並核對費用報告。
• 為訪客提供一般支援。
• 充當內部和外部客戶的聯絡點。

要求：

• 語言能力：華語、英語、馬來語。
• 更喜歡講普通話，因為這個職位需要與普通話利益相關者進行交易。
• 了解辦公室管理系統和程序。
• 印表機和傳真機等辦公設備的使用知識。
• 基礎電腦文學、Microsoft Office（Words、Excel、Outlook）。
• 良好的時間管理技能和決定工作優先順序的能力。
• 注重細節和解決問題的能力。
• 候選人必須至少擁有任何相關領域的 SPM 或會計文憑。
• 能夠獨立工作，有責任心，願意學習。

津貼和福利

• 交通補貼取決於地區。
• EFP 和 SOCSO
• 獎金
• 事假
• 個人發展機會

有興趣者請聯絡或WhatsApp：譚小姐 019-763 7817

Job responsibilities: 

• Prepare quantity for variation order works and quotation.
• To attend customers enquiries and appointment to understand and satisfy the need of customers
• Ensure timely reporting on project work progress and reports to Engineer.
• Ensure our installation, servicing and / or maintenance works are according to work schedule
• Plan, coordinate, supervise and monitor works at site & ensure site personnel following of company rules & regulations.
• Research information to support other teams and departments as needed.
• Keep track of and report on project progress.
• Complete any tasks assigned by the Engineer & Manager in an efficient and timely manner.
• Perform other duties assigned by the Engineer & Manager orderly and efficiently.
• Update and assist in Work in progress.
• To do filling for the documents

Job requirement and preferences:  

• Candidate must at least process SPM or Diploma in any field.
• Good communication correspondences skills, Microsoft office knowledge
• Able to create and administer task priority list based on company needs.
• Ability to define problem, collect data, establish facts and resolve discrepancies in reasonable amount of time.
• Mandarin speaking are most welcomed
• Fresh graduate are welcomed to apply!

As part of company benefits, we do provide the following to qualified candidates:

1) 13th month salary,

2) Bonuses and Incentive

3) Allowance

4) Medical insurance 

工作職責：

• 準備變更訂單工作和報價的數量。
• 出席客戶詢問及預約，了解並滿足客戶的需求
• 確保及時報告專案工作進度並向工程師報告。
• 確保我們的安裝、維修和/或維護工作按照工作計劃進行
• 規劃、協調、監督和監控現場工作，並確保現場人員遵守公司規章制度。
• 研究資訊以根據需要支援其他團隊和部門。
• 追蹤並報告專案進度。
• 有效率、及時地完成工程師和經理分配的任何任務。
• 有序、有效率地執行工程師和經理分配的其他職責。
• 更新並協助正在進行的工作。
• 填寫文件

職位要求及偏好：

• 候選人必須至少獲得任何領域的 SPM 或文憑。
• 良好的溝通能力，Microsoft Office知識
• 能夠根據公司需求建立和管理任務優先清單。
• 能夠在合理的時間內定義問題、收集數據、確定事實並解決差異。
• 最受歡迎會講國語
• 歡迎應屆畢業生申請！

作為公司福利的一部分，我們為合格的候選人提供以下福利：

1）第13個月工資，

2) 獎金和激勵

3）津貼

4）醫療保險

工作要求

• 人力資源、工商管理或任何相關領域的最低文憑
• 熟練使用MS Office和Google搜尋（能夠整齊地組織資料）
• 勞動法規知識
• 能夠保密並謹慎處理敏感資訊
• 願意學習並接受新事物
• 良好的自律性，有上進心和上進心
• 能夠獨立工作、執行多項任務並在需要時填補空白
• 所需語言：英語和馬來語
• 應屆畢業生也鼓勵申請

職位描述

• 透過驗證相關數據（缺勤、休假、加班等）協助薪資準備
• 協助查詢員工請假申請及考勤紀錄
• 協助各種人力資源職能和日常運營
• 為公司提供行政支持，例如文具、公司製服等的保養和維護，以確保充足的庫存
• 組織、發展和維護適當的歸檔系統
• 必要時履行任何其他職責和責任（發出銷售訂單和交貨訂單）
• 與移民局、JTK、Fomema 和其他相關政府機構就外籍工人許可證續簽事宜進行聯絡
• 管理外勞，包括住宿、體檢、續約工作許可證、交通等
• 管理、處理及更新許可證、租賃及其他
• 能夠立即或短時間內開始工作者優先

津貼和福利

• 津貼（旅費、交通費等）

As an Administrative cum Account Executive, your dual role involves overseeing efficient administrative operations in Account Department. Your pivotal position ensures the smooth functioning of the Accounts Department's administrative processes. You will closely collaborate with the Senior Account Manager, reporting work updates directly to her. Your coordination with the senior leadership contributes to the overall success of our account management and administrative functions, ensuring alignment with company SOPs.

Responsibilities:

 1. Administrative Tasks:

•  Manage office operations, including organizing files, handling correspondence, and maintaining accurate records.
•  Coordinate and schedule meetings for Senior Account Manager, ensure all the work follow the dateline and Company SOP. 
• Assist in general Account Department office tasks to ensure a well-organized and productive work environment.
• Maintain Accounts Department work flow chart and ensure everyone follow the SOP.
• To Assist Manager managing all the Account Team and ensure all the filing are proper and systematic.
• To Ensure all transaction Purchase Order thru the Auto Count has been update and user active and non-active must be update.

 2. Account Executive Duties:

• Support the Manager in overseeing the Account Department, ensuring all tasks are executed within specified deadlines. Monitor and maintain a comprehensive payment checklist.
• Foster and sustain robust relationships through effective communication and responsiveness with colleagues and other departments.
• Address inquiries, resolve issues, and guarantee satisfaction by providing timely and effective feedback.
• Work collaboratively with internal teams to ensure the delivery of exceptional services.

Requirements:

•  Proven experience in administrative roles, preferably with exposure to account management.
•  Excellent organizational and multitasking abilities.
•  Strong communication and interpersonal skills.
•  Proficient in Autocount and basic accounting software.
•  Detail-oriented with a focus on accuracy and efficiency.

Skills Required:

• Operational Problem Solving: High ability to identify and resolve operational issues efficiently.
• Process Improvement: Strong skills in process improvement to enhance operational efficiency and effectiveness.
• Team Management: Leadership skills to manage and motivate teams responsible for all update payment and work
• Attention to Detail: Keen attention to detail in verifying to maintain accuracy in Account Department.
• Communication Skills: Effective communication skills to liaise with respective departments, suppliers, and staff.
• Training and Development: Ability to develop and deliver training programs to ensure staff competency in using systems and following procedures.
• Adaptability: Ability to adapt to changing circumstances and implement improvements in response to evolving business needs.

Perks & Benefits

• Internal and external training opportunities.
• Contributions to EPF, Socso, EIS.
• Basic increase per year and year-end bonus (performance-dependent).
• Annual and medical leave as per Labour Law.
• Performance and annual bonuses.
• Allowances provided.

身為行政兼客戶經理，您的雙重角色包括監督客戶部門的高效行政運作。您的關鍵地位確保了會計部門行政流程的順利運作。您將與高級客戶經理密切合作，直接向她報告工作動態。您與高階領導層的協調有助於我們的客戶管理和行政職能的整體成功，確保與公司標準作業程序保持一致。

職責：

1. 行政任務：

• 管理辦公室運營，包括組織文件、處理信件和維護準確的記錄。
• 協調和安排高級客戶經理的會議，確保所有工作遵循日期和公司 SOP。
• 協助一般會計部辦公室任務，確保組織良好且有生產力的工作環境。
• 維護會計部門的工作流程圖並確保每個人都遵守SOP。
• 協助經理管理所有客戶團隊並確保所有歸檔正確且有系統。
• 確保透過自動計數的所有交易採購訂單均已更新，並且必須更新使用者活動和非活動使用者。

2. 客戶執行職務：

• 支援經理監督會計部門，確保所有任務在規定期限內執行。監控並維護全面的付款清單。
• 透過與同事和其他部門的有效溝通和回應，培養和維持牢固的關係。
• 透過提供及時有效的回饋來解決詢問、解決問題並保證滿意度。
• 與內部團隊合作，確保提供卓越的服務。

要求：

• 擁有豐富的管理經驗，最好有客戶管理經驗。
• 出色的組織和多任務處理能力。
• 較強的溝通和人際交往能力。
• 精通Autocount和基本會計軟體。
• 注重細節，注重準確性和效率。

所需技能：

• 解決營運問題：有效識別和解決營運問題的能力強。
• 流程改善：強大的流程改善技能，可提高營運效率和有效性。
• 團隊管理：管理和激勵負責所有更新付款和工作的團隊的領導技能
• 注重細節：在核實過程中註重細節，以維持會計部門的準確性。
• 溝通技巧：與各部門、供應商和員工聯絡的有效溝通技巧。
• 培訓和發展：能夠制定和提供培訓計劃，以確保員工有能力使用系統和遵循程序。
• 適應性：能夠適應不斷變化的環境並根據不斷變化的業務需求實施改進。

津貼和福利

• 內部和外部培訓機會。
• 向 EPF、Socso、EIS 捐款。
• 每年基本加薪和年終獎（視業績而定）。
• 根據勞動法，年假和病假。
• 績效和年度獎金。
• 提供津貼。

身為行政兼客戶經理，您的雙重角色包括監督客戶部門的高效行政運作。您的關鍵地位確保了會計部門行政流程的順利運作。您將與高級客戶經理密切合作，直接向她報告工作動態。您與高階領導層的協調有助於我們的客戶管理和行政職能的整體成功，確保與公司標準作業程序保持一致。

職責：

1. 行政任務：

• 管理辦公室運營，包括組織文件、處理信件和維護準確的記錄。
• 協調和安排高級客戶經理的會議，確保所有工作遵循日期和公司 SOP。
• 協助一般會計部辦公室任務，確保組織良好且有生產力的工作環境。
• 維護會計部門的工作流程圖並確保每個人都遵守SOP。
• 協助經理管理所有客戶團隊並確保所有歸檔正確且有系統。
• 確保透過自動計數的所有交易採購訂單均已更新，並且必須更新使用者活動和非活動使用者。

2. 客戶執行職務：

• 支援經理監督會計部門，確保所有任務在規定期限內執行。監控並維護全面的付款清單。
• 透過與同事和其他部門的有效溝通和回應，培養和維持牢固的關係。
• 透過提供及時有效的回饋來解決詢問、解決問題並保證滿意度。
• 與內部團隊合作，確保提供卓越的服務。

要求：

• 擁有豐富的管理經驗，最好有客戶管理經驗。
• 出色的組織和多任務處理能力。
• 較強的溝通和人際交往能力。
• 精通Autocount和基本會計軟體。
• 注重細節，注重準確性和效率。

所需技能：

• 解決營運問題：有效識別和解決營運問題的能力強。
• 流程改善：強大的流程改善技能，可提高營運效率和有效性。
• 團隊管理：管理和激勵負責所有更新付款和工作的團隊的領導技能
• 注重細節：在核實過程中註重細節，以維持會計部門的準確性。
• 溝通技巧：與各部門、供應商和員工聯絡的有效溝通技巧。
• 培訓和發展：能夠制定和提供培訓計劃，以確保員工有能力使用系統和遵循程序。
• 適應性：能夠適應不斷變化的環境並根據不斷變化的業務需求實施改進。

津貼和福利

• 內部和外部培訓機會。
• 向 EPF、Socso、EIS 捐款。
• 每年基本加薪和年終獎（視業績而定）。
• 根據勞動法，年假和病假。
• 績效和年度獎金。
• 提供津貼。

SKOP KERJA :
1. Menyediakan sokongan pentadbiran untuk memastikan operasi pejabat yang cekap.
2. Menjalankan tugas pentadbiran seperti memfail, menaip, menyalin, menjilid, mengimbas dsb.
3. Melengkapkan keperluan operasi dengan menjadualkan dan menetapkan projek pentadbiran dan mempercepatkan hasil kerja.
4. Menyokong pasukan dengan melaksanakan tugas yang berkaitan dengan organisasi dan komunikasi yang kukuh.
5. Serahan dokumen di Imigresen, JTK & agensi Kerajaan lain.

CIRI-CIRI DIPERLUKAN:
1. Lelaki, Sekurang-kurangnya 21 tahun ke atas.
2. Minimum pendidikan SPM atau setaraf.
3. Mempunyai Motosikal (Mileage boleh dituntut)
4. Bermotivasi diri dan mengambil inisiatif
5. Pengetahuan asas komputer
6. Boleh melakukan kerja luar

Perks & Benefits

• Open culture

工作範圍 ：
1. 提供行政支持，確保高效率的辦公室運作。
2. 執行歸檔、打字、影印、裝訂、掃描等管理任務。
3.透過調度和分配行政專案並加快工作成果來完成業務要求。
4. 透過執行與強而有力的組織和溝通相關的任務來支持團隊。
5. 向移民局、JTK 和其他政府機關提交文件。

所需功能：
1. 男性，年滿21歲以上。
2. 最低 SPM 教育或同等學歷。
3.擁有一輛摩托車（可領取里程）
4. 自我激勵，積極主動
5. 電腦基礎知識
6. 可以外出工作

津貼和福利

• 開放文化

Company Basic Information:

Sheet Metal Contractor @ Ulu Tiram
Mon~Fri 8.30am to 6.15pm
Up to RM 3000
Min SPM

Job Responsibilities:

Monitoring attendance records and partially on payroll
Handling foreign workers permit renewal and hostel maintenance
Handling maintenance of office supplies, equipment and building
Monitoring security guard, postage mail, courier services and stock control
Provide administration support and employee welfare arrangement

Requirements:

Qualification: Minimum SPM
Able to liaise with Mandarin speaking counterpart
Knowledge in computer literate
Minimum 1 year related working experience

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Open culture