We are looking for an Assistant Manager, Facilities to join the team.
As an Assistant Manager, Facilities, you are to be an expert in space planning, contract negotiation, and facilities management. The ideal candidate should hold certifications from the Building and Construction Authority (BCA) in building management and fire safety. This role will be responsible for overseeing the efficient operation and maintenance of our facilities, ensuring a safe and comfortable working environment, and optimizing space utilization.
Responsibilities:
- Space Planning
- Develop and execute space utilization strategies to optimize the use of daycare facilities.
- Collaborate with various departments to understand their requirements and plan accordingly.
- Implement space allocation and reallocation plans to accommodate changing business needs.
- Contracts Negotiation
- Negotiate and manage contracts with vendors, service providers, and suppliers for facility-related services.
- Ensure cost-effectiveness and adherence to budgetary constraints while maintaining service quality.
- Monitor and enforce contract compliance, including performance standards and deliverables.
- Facilities Management
- Oversee the day-to-day operation and maintenance of the facilities, including building systems, security, and infrastructure.
- Manage facility service requests, work orders, and repairs, ensuring timely resolution.
- Develop and implement preventive maintenance programs to ensure facility reliability and safety.
- Supervise a team of facility personnel and provide leadership in achieving operational goals.
- Health and Safety Compliance
- Ensure compliance with fire safety regulations and emergency response procedures.
- Conduct regular safety inspections and drills to maintain a safe working environment.
- Collaborate with relevant authorities to obtain and renew necessary safety permits and certificates.
- Budget Management
- Assist in the development and management of the facilities budget.
- Monitor expenses, identify cost-saving opportunities, and report on budget performance.
- Reporting and Documentation
- Maintain accurate records, documentation, and reports related to facility management activities.
- Generate regular reports on facility performance, issues, and improvements.
- BCA Certification Compliance
- Stay up to date with building management and fire safety regulations.
- Ensure that the organization is in compliance with BCA requirements and guidelines.
Job Requirements:
- Bachelor's degree in Facilities Management, Business Administration, or a related field.
- BCA certification in Building Management and Fire Safety.
- Proven experience in facilities management, space planning, and contract negotiation.
- Strong knowledge of building systems, maintenance, and safety regulations.
- Excellent communication and leadership skills.
- Proficiency in using facility management software and tools.
- Ability to work independently and collaboratively, managing multiple projects simultaneously.
- Knowledge of sustainability and energy-efficient practices in facility management is a plus.
- Strong problem-solving abilities and attention to detail.
- Willingness to respond to facility-related emergencies outside of regular working hours.
