Total 107 Senior Executive admin assistant job vacancies in Bukit Mertajam PNG

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

Language Required :

• Bahasa Malaysia
• English
• Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Work Location :

DSP INDUSTRY SDN BHD

46, LORONG IKS BUKIT TENGAH,

TAMAN IKS BUKIT TENGAH,

14000 BUKIT MERTAJAM.

Contact : 012-4753533 ( Mr. Wilbert )

Language Required :

• Bahasa Malaysia
• English
• Mandarin

Responsibilities:

• Prepare daily bank reconciliation report.
• Maintain proper record and organisation of filling system.
• Responsible for day-to-day finance and accounts administration tasks.
• Complete weekly bank recon to ensure no discrepancy in banking.
• Check on petty cash returns from branches and issue reimbursement cheque.
• Check on staff expenses claim and input to staff claim template.
• Perform monthly bank statement reconciliation and resolve discrepancy if any.
• Any other ad hoc assignment.

Requirements:

• Possess at least a Bachelor's Degree in Accounting, Finance or related fields with professional qualifications.
• Experienced in Accounting Assistant or Accounting Clerk.
• Possess good knowledge of basic bookkeeping procedures.
• Familiar with accounting standards, tax laws, and filling procedure.
• Able to handle Full set Account will be an added advantage.
• Familiar with Auto Count Accounting System.
• Organization and multi-tasking skills.
• Ability to handle sensitive, confidential information.

Perks & Benefits

• Casual dress code
• Regular team activities
• Company trips
• 5 days worked per week
• Personal development opportunities

Responsibilities: 

1. Draft and / or review legal documents / contracts related to the businesses of the Company, including agreements, correspondences and any other documents in relation to conveyancing, litigation, corporate and commercial transactions;
2. Conduct legal research and to keep abreast of new laws and regulations applicable to the Company and its businesses and advise the management on any potential legal issues / risks arising there from;
3. Review, recommend and/or develop policies, procedures or guidelines for the Company and/or its respective business unit s to ensure compliance with the new laws and regulations;
4. Liaise with external legal counsels/ consultants;
5. Act as the custodian of all legal documents and ensure proper filing of these legal documents;
6. Provide prompt updates and reports as may be requested by the HOD / management;
7. Ad-hoc assignments as may be assigned by the HOD/ management.
 

Specific Skills and Attributes:

1. Minimum 3 years of working experience in a legal firm and / or as in-house counsel for the post of assistant manager OR minimum 3 years of working experience for the post of senior executive.
2. Excellent interpersonal, communication and management skills with high level of integrity and confidentiality.
3. Analytical, meticulous and able to meet tight deadlines with a strong sense of responsibility and urgency.
4. Excellent command of verbal and written English and Bahasa Malaysia.
5. Able to work independently and as a team player.

Perks & Benefits

• Employee equity
• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Central location
• Flexible working hours
• Medical insurance
• Personal leave

• Basic knowledge on how to use website
• Able to communicate with customers and sell products.
• Issue customer invoice, data entry, filing and other general admin duties, i.e. answering phone calls, etc
• Liase with suppliers for ordering, quotation and others matters.
• Responsible with work and able to help with ad-hoc duties given

Company Overview:

• Rolo Robotics is a Singapore based deep tech robotics and automation start-up. It aims to solve the labour and consistency challenges for the Food industry at scale by creating robotic solutions to be utilised at scale.

Position Overview:

• We are seeking a dynamic and detail-oriented Finance and Administration member to join our team. This role is crucial for ensuring the smooth operation of our financial activities and administrative functions.

Responsibilities:

Financial Management:

• Manage day-to-day financial transactions, including accounts payable and receivable, expense reimbursements, and invoicing.
• Prepare and maintain accurate financial records, including general ledger entries, bank reconciliations, and financial reports.
• Liaise with external parties, including vendors, clients, and financial institutions, to address and resolve financial inquiries.
• Support the preparation of financial statements and tax filings in compliance with regulatory requirements.

Administrative Support:

• Oversee office administrative tasks, including coordinating meetings, and handling correspondence.
• Maintain organized filing systems for important documents, contracts, and records.
• Assist in HR-related tasks, such as onboarding new employees, managing employee records, and coordinating employee benefits.
• Procure office supplies and equipment as needed, ensuring cost-effectiveness and quality.

Qualifications:

• Bachelor's degree in Finance, Accounting, Business Administration, or related field.
• Proven experience in finance and administration roles.
• Proficiency in financial software and tools, such as Excel, and finance systems.
• Strong analytical skills with the ability to interpret financial data and generate insights.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across teams.
• Detail-oriented mindset with a focus on accuracy and precision.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Commitment to maintaining confidentiality and integrity in handling sensitive information.

We are an established marine company that provides marine inspection/trading services to the marine industry. We are looking for a competent Executive Administrative to provide secretarial and administrative support in a well-organized and timely manner. Preferred candidates with experience in the marine sector in work pass application/levy matters/other regulatory compliance.

JOB SUMMARY

Provides administrative, project and executive support to the Director by ensuring that all tasks are completed according to established policies and procedures in an efficient, timely and accurate manner.

JOB RESPONSIBILITIES INCLUDE, BUT NOT LIMITED TO:

• Maintain and organise a full set of records for all files, minutes, activities, projects and data bases and to obtain all information from internal and external stakeholders and knowledge at fingertips and able to engage all stakeholders and customers and advise them on all issues raised.
• Organise meetings & take minutes and provide timely updates on the actionable items assigned to each person.
• Writing reports, updates and analyse issues and to achieve set outcomes and proactive in achieving creative solutions. Present papers and persuade the audience,
• Quickly understands the business and be a value-add contributor.
• Detailed and meticulous, must be committed to work, willing to be involved without being asked and to achieve results on all on-going matters and even in fluid situations.
• Result oriented, self-starter, starts and completes all tasks with achievements within time-frame and constantly improves tasks.
• Well organised in calendar, handling of reports, following up on work tasks and answering email correspondence, scanning of documents and mailing of letters or packages.
• Other general administration ad hoc job as instructed by management.
• Logical, clear and concise writing and ability to grasp concepts and to communicate ideas and issues at hand. Ability to write a good summary.
• Excellent communication and speaking skills;
• Any other tasks requests by the Legal Director, Management and the Board.

About Us:

Join Our Growing Team!

As Skylink Group Holdings continues to expand, we're looking for passionate and talented individuals to join our journey. Our success has opened up exciting new roles across various departments, offering a wealth of opportunities for professional growth. At Skylink Group Holdings, you'll not only be a part of our success story but also a culture that values innovation, teamwork, and work-life balance. We offer a dynamic working environment, competitive benefits, and a chance to work with some of the brightest minds in the industry. Be a part of Skylink Group Holdings where your journey to excellence begins.

The Job:

You will be responsible for providing administrative support and exceptional customer service to ensure a seamless experience for our customers during their visits to our workshop. Constant updates and communicating of information between customer, workshop and workgroups with an exemplary art of communication.

Responsibilities:

• Direct contact point between workshop, customer and supplier
• Coordination with workshop team and other department (i.e. Operation, Leasing/Sales department, etc…)
• Assist, recommend, improve, handle and support the workshop on its day-to-day administration/operation workflow procedurals, customer service, data entry, invoicing, accidents claims, new project and internal control
• Handle customer request and issue work order, customer feedback and coordination work
• In charge of appointment booking and scheduling of job
• Handling of incoming call and outgoing call, including email
• Carry out data entry, document filing and organize orderly
• Managing inventory including keeping track and ordering of spare parts
• Liaising with customers, vendors, suppliers & partners
• Issuing quotation, invoice, cheque and collecting payment from customer
• Update, record and administer the latest Enterprise Resources Planner (ERP) and Customer Relationship Management (CRM) systems
• Implement standard operating procedures (SOP) for workshop to in line with company’s objectives
• Feedback and gather all information pertaining to safety measures in compliance with Workplace Safety and Health Act (WSH)

Requirements:

• Singaporean/Malaysian WP only due to tight quota eligibility
• Bilingual (Mandarin with Chinese speaking customer and English) with local dialects prefer
• With prior experience in vehicle servicing workshop and with experience in dealing with accident claim business will be an advantage
• Able to handle multiple tasks efficiently in a fast pace environment with each moment was precious, efficiency was paramount
• Team player and positive working attitude

Job Title: Accounts & Admin Executive (ID8174)
Location: Aljunied, Singapore
Working Hour: Monday – Friday 9am -6pm
Salary: $2500 - $3000

Job Description:
• Works closely with external Accountant
• Maintain proper documentation and filing
• Reconcile processed work by verifying entries and comparing system reports to balances
• Verify invoices, preparation and recording of payments
• Paying vendors by scheduling pay checks
• Performs AR duty
• Support audit and tax queries when necessary with the external Accountant
• Liaise with banks on banking transactions when necessary
• Responsible for basic admin duties

Requirement:
• Diploma in Accounting or equivalent
• At least 2 years of Singapore experience in accounting & admin performing similar role
• Strong understanding of accounting principles
• Ability to work independently with a high degree of accuracy and efficiency

Job Decriptions:

• Perform human resources functions, and payroll and claims processing
• Coordinate quality management system (QMS) activities and assist in QMS documentation and audit
• Provide support in information technology (IT) area and work with vendors in developing, implementing and maintaining company IT system and network
• Perform office administrative function such as procurement and payments, office maintenance and infrastructure, project site matters and company management system.
• Assist management and project reporting
• Provide back up support on the above to branch office
• Responsible for staff recruitment, prepare Letter of Appointment and responsible for new contract staff on board orientation.
• Coordinate and participate with government agencies and external parties for implementation of work various improvement program and grants.
• Assist in other duties assigned

Job Requirement:

• Degree/diploma in HR/Business Studies, preferably with 2 years working experiences
• Preferably posses Class 3/3A driving license

Job Title: HR Cum Admin Executive (ID3408)
Location: Toa Payoh
Working Hours: Mon-Fri 8:15am-5:45pm
Salary: $3000-$4000

Job Description:
Handle all HR functions:
• Facilitate and assist recruitment process, coordinate interview arrangements, prepare employment agreements, etc.
• Support onboarding and offboarding tasks.
• Maintain accurate HRI records.
• Handle employees’ insurance and wellness programs.
• Ensure compliance of employees’ work permits, support and follow up on new applications, monitor and initiate renewal in a timely manner.
• Handle monthly payroll and CPF submission.
• Prepare and provide monthly HR schedules and reports (i.e.: leave balance report).
• Support annual performance review process.
• Update and maintain HR policies, employees’ guidelines, code of conduct in accordance with Group’s directions.
• Ad-hoc projects.
Handle all general administration functions:
• Maintain office supplies (i.e.: stationery, pantry, etc.)
• Handle travel arrangements (i.e.: hotel & air ticket reservation, etc.)
• Update and maintain office policies.
Other function:
• Assist Finance lead in AP/AR transactions and data-entry tasks.
Requirements:

• Minimum 4-5 years of experience in HR, including recruitment and payroll.
• Diploma in Human Resources / Business preferred.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Attention to detail and accuracy in all tasks.
• Strong interpersonal & communication skills, organizational skills.
• Ability to interact with all levels of staffs.
• Positive work attitude and display initiative in problem solving.
• Ability to work independently and multi-task efficiently.
• Proficient in Microsoft office & Microsoft Excel.

Job Responsibilities:

Project Management Support

• Track project timelines, milestones, and deliverables to ensure timely completion.
• Monitor project progress and report any issues or delays to the research manager.

Budget and Financial Administration

• Assist in the preparation and monitoring of project budgets.
• Track expenditures against budget allocations and provide regular financial reports to the research manager.
• Process invoices and manage requisitions for project-related expenses.

Procurement and Inventory Management

• Coordinate the procurement of equipment, materials, and supplies for research projects.
• Manage bulk purchases and negotiate with suppliers to achieve cost-effective deals.
• Maintain an inventory of research assets and manage the storage of these items in accordance with organizational policies.

Data Management

• Oversee the storage, backup, and archiving of research data to ensure data integrity and compliance with data protection regulations.

Other Duties

• Provide admin support to Research Department.
• Perform other tasks as required by the Research Team.

Job Requirements:

• Bachelor’s degree in Educational Administration, Chinese Studies or a closely related field.
• Experience in research administration, particularly within educational or academic settings, is preferred.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficient in oral and written in both English and Mandarin, to liaise with Mandarin-speaking associates.
• Proficiency in data management software and Microsoft Office Suite.
• Ability to work independently and as part of a team.
• Knowledge of financial and procurement processes.

Island Maids is a well-established maid agency with branch offices conveniently located around Singapore. We are looking for an admin executive who is able to manage the day to day coordinations across our offices. If you are a self motivated team player, we invite you to join us!

Requirements

1. Manage the arrival process of Migrant Domestic Workers
2. Coordinate & support branch offices’ operations on day to day basis
3. Verifying documents and ensuring processes are adhered to
4. Data entry & managing bio data database
5. Must be well verse with excel, google forms, and possess basic computing skills.

Interested party, kindly email gabriel@islandmaids.com.sg to arrange for an interview.

• Bukit Panjang, West Region
• Inventory & Fixed Assets (Accounting)

Fixed Asset function

• Process fixed transactions posting relating to asset acquisition, depreciation and asset movement, prepare journal entries and any adjustment deem necessary, compliance with Singapore Financial Reporting Standards (FRS) and company’s policy & procedures.
• Monitor and clear outstanding transactions in Fixed Asset CIP GL Accounts monthly.
• Prepare monthly PPE/IA/ROU audit schedules
• Asset Addition, Disposal, Lease Asset & Lead Schedules
• Deferred Income Reconciliation & Schedules
• Other schedules required by auditors during hard close / financial year end

Fixed Asset Acquisition

• Create fixed asset master record in Navision and post vendor invoice for asset purchased.
• Tally vendor invoice / delivery to Fixed Asset purchase order.
• Vet Fixed Asset purchase requisitions.
• Ensure asset number is created in accordance to fixed asset capitalisation policy.
• Ensure timely and proper capitalisation of fixed asset acquired.
• Update asset transfers and disposal promptly and accurately

Fixed Asset Verification (FAV) exercise

• Generate and distribute fixed asset listing to company’s fixed asset custodians / HOD
• Follow up to ensure that fixed asset custodian has completed the fixed asset sighting, report discrepancies and get approval to update fixed asset register.
• Prepare and send FAV summary report to company’s Head of Finance in accordance with the policy.
• Review all FAV returns and complete all follow-up actions and achieve closure on/before financial year end, 31 Mar

Others

• Proper filing of all required documents
• Liaise with internal / external stakeholders on Fixed Asset related matters with professionalism
• Review work processes / participate in business process improvements, obtained feedback to improve efficiency and to strengthen internal control procedures
• Any ad-hoc duties as assigned

JOB REQUIREMENTS

• Degree in Accountancy or equivalent
• Minimum 2-3 year of experience in Assets accounting, Accounts Payable or Accounting is preferred. Those with lesser experience will also be considered
• Experience in Navision is an advantage
• Proficient in Microsoft Office especially in MS Excel
• High integrity, meticulous and proactive
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• Strong interpersonal, communication and analytical skills
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome

• Bukit Panjang, West Region
• Accounts Payable (Accounting)

Job Responsibilities:

• Process invoices, payment requests and reimbursement claims accurately within the stipulated timeframe and in accordance to internal procedures and compliance with tax regulations.
• Ensure compliance with Singapore Financial Reporting Standards (FRS) and company’s policy & procedures.
• Ensure invoices are verified against orders, goods or services are received and authorised before processing payment.
• Follow up actively with the relevant parties to resolve problematic invoices, including sending periodic reminders to vendors to act on disputed invoices.
• Liaise with vendors and users to facilitate prompt processing of invoices including those under Direct Debit Authorisation (DDA).
• Accrue unprocessed invoices, payment request and reimbursement claims to meet month-end closing schedule.
• Prepare and submit/post journals for reclassification and adjustments, recurring transactions within institutions’ timeline.
• Check and review monthly journal posting
• Prepare monthly inter-co AP schedules
• Review of end-user purchase/cheque requisitions for budgetary control and to ensure correct GL coding.
• Participate in business process improvements, workflow automation and system implementation.
• Other ad-hoc duties as assigned.

Job Requirements:

• Degree in Accountancy or equivalent
• Minimum 2-3 year of experience in Assets accounting, Accounts Payable or Accounting is preferred. Those with lesser experience will also be considered
• Experience in Navision is an advantage
• Proficient in Microsoft Office especially in MS Excel
• High integrity, meticulous and proactive
• Independent, self-driven with the ability to multi-task to meet tight deadlines
• Strong interpersonal, communication and analytical skills
• Customer service oriented with good service attributes and team spirit to achieve win-win outcome