Total 9 Senior Executive admin assistant job vacancies in Maintenance / Repair category in The United States of America

Join Our Team as a Facilities Maintenance Executive Assistant!

Are you organized, detail-oriented, and ready to support our Facilities Maintenance department? We're looking for an efficient individual to join us on a 6-month contract basis as an Executive Assistant. No technical expertise required—just your administrative skills and can-do attitude!

Key Responsibilities:

Provide administrative support to the Facilities Maintenance department.
Assist in scheduling maintenance activities and coordinating with external vendors.
Maintain accurate records of equipment, supplies, and maintenance schedules.
Handle correspondence, emails, and phone calls related to facility maintenance.
Prepare reports, presentations, and documentation as needed.
Assist in procurement processes and inventory management.
Requirements:

Location: novena
Salary: Below 3.5K

If you're ready to take on this exciting opportunity and support our Facilities Maintenance team, we want to hear from you!

How to Apply:
Send your resume and indicate the role(s) you wish to apply for to:
Email: jocelynchan@recruitexpress.com.sg
Telegram: @jocelynchan

Jocelyn Chan
Consultant
Recruit Express Pte Ltd (Healthcare & Lifescience)
Company EA Licence number: 99C4599
Personnel EA License: R1331820

• Involved in overall maintenance of premise, machinery, visual equipment and fixtures.
• Investigates, check and analyze breakdowns and aults to determine their cause for the prevention of future occurrences.
• Liaising and sourcing vendors for quotations and monitor contractors on projects and rectifications works.
• Implementation of risk assessment & control including safety and regulatory compliance.
• Updating of preventive maintenance records like checklist history card
• Assist in ad-hoc work related duties.

Job Description:
• Responsible for planning and execution of all M&E periodic preventive maintenance, repair and replacement program
• To procure service contracts and liaise with relevant service providers to implement the rectification works.
• In charge for Investigation of M&E issues, review technical recommendations and solutions from service providers or outsourced contractors on any technical issues.
• To manage and execute the M&E upgrading projects.
• Responsible for plan, control, organise and monitor all property M&E operations to ensure compliance with building safety requirements and regulatory requirements.
• To propose, plan, coordinate Opex and Capex projects and tenant improvement works.
• Supporting the budgeting process and tracks the cost controlling of expenses.
• To Manage 3rd party service providers, e.g. managing agents, outsourced vendors, term contractors, etc.
• Make sure the KPIs of services providers are met and provide service level assessment for renewal of contracts.
• Make sure the timely and cost-effective renewal of contracts and regulatory licenses.
• Managing quotation and tender processes from drafting of specifications to contract administration.
• To liaise with tenants or external stakeholders to resolve maintenance and project related matters.
• Responsible to Implement and manage the building sustainability initiatives.
• Any other duties allocated/assigned.

Requirements:
• Minimum diploma or equivalent study qualification in building related field (building, Facility Management, Mechanical and Electrical)
• Minimum 3 years work experience in facility management environment will be an advantage
• Fire Safety Manager (FSM) qualification will be an advantage
• Good computer literacy
• Proficient in Microsoft Office applications (Excel, Word, Powerpoint etc)
• An eye for detail
• Pro-active and responsible team player who is able to complete assigned tasks with little supervision

************************************************************
START YOUR REWARDING CAREER WITH US NOW!
************************************************************
Interested Candidates, Please send your Detailed Resume stating Past Employments, Including Reasons of Leaving, Current / Last Drawn and Expected Salary to: leroy.lok@manfield.com.sg

WE REGRET TO INFORM THAT ONLY SHORTLISTED CANDIDATES WILL BE NOTIFIED

Manfield Employment Services Pte Ltd (Lic. No: 95C2823)
Posting Personnel: Leroy Lok
EA Personnel Reg No.: R2090115

By sending your job resume to us, it shall be deemed that you have agreed and hereby give your consent to MANFIELD in collecting, using and/ or disclosing your personal data for the purpose of accessing and processing your job application and/ or for future job opportunities within MANFIELD and/ or with the client(s) of MANFIELD. If you wish to withdraw your consent, please notify us. Kindly visit our company website for more information on the Privacy Policy.

Job Responsibilities:

• Handle installation & commissioning of Uninterruptible Power Supply (UPS) Systems.
• Schedule & respond to preventive & corrective maintenance of UPS
• Project co-ordination
• To carry out troubleshooting and repair works if necessary.

Job Requirements:

• NITEC/ Higher NITEC/ Diploma/ Degree in Electronic & Electrical Engineering or equivalent.
• 1 - 2 years of relevant experience in Data Centre environment preferred. Fresh graduates are welcome.
• Possess Good Interpersonal & Communication Skills
• Able to work independently, self-motivated and a team player
• Class 3 Driving License preferred

Other Info

• Salary will commensurate according to Candidates’ Work Experience & Qualifications)
• Basic + AWS + variable Bonus + other duty Allowances
• 5 work day week (rostered, Non overnight)

Email your application to hr.recruitment@finnlayson.com.sg

Job Responsibilities:

· Responsible for day to day operations of the administrative department

· Handling of office maintenance, cleaning services, liaising with travel agencies and office space related

· Plan, coordinate and oversee the execution of any office maintenance works with vendors

· Ensure service reports are submitted by vendors and highlight if any issue

· Liaising with senior stakeholders

· Taking charge of on-going renovation project and working closely with contractors

· Adhoc tasks and projects as assigned

Job Requirements

· Minimum Diploma in a related discipline

· Minimum 4 year of relevant facilities/office administrative experience

· Able to start immediately or within short notice

Interested candidates, kindly email your detailed resumes in MS word format to joseph.koh@ambition.com.sg

Attention to Joseph Koh Wei Jie (R1873431)

Shortlisted candidates will be notified

www.ambition.com.sg

EA Registration Number: R1873431

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. License Number: 10C5117

Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.

The Assistant Manager/Senior Executive/Executive works closely with multiple internal and external stakeholders to manage the office and retail space planning and operations.

Office Space

• Manage day-to-day office operations, including tasks and requests such as seating planning, oversee office amenities (e.g. Meeting rooms, AV system, Staff pantries) and liaise with Facilities Management on office-related maintenance work.

• Facilitate and manage various office projects such as office relocations and office renovations.

• Assist with leasing of external spaces for offices (e.g from Singapore Land Authority and other HealthCity Novena partners).

• Proactively monitor and review current processes and workflows to be compliant with government/hospital standards and guidelines. Seek improvement and able to give suggestions and plans to resolve issues (involvement in the hospital renewal programme and BCA Green Mark certification for Healthier Workplaces).

• Manage the set-up and procurement related to the upcoming Integrated Care Hub building.

Retail Management

• Responsible for the leasing, planning and setting up of the retail units in the hospital across different buildings.

• Managing tenancy-related issues, compiling occupancy and rental reports, and other related lease management functions

• Interact professionally with internal and external parties to gather feedback, resolve complaints, and improve service level.

• Engage key stakeholders in establishing and implementing initiatives to enhance existing/ meet new retail service needs (e.g. introducing new technology to improve user experience, and work with multiple government agencies to roll out new initiatives).

Estate Management

• Oversee the hospital campus amenities, including procurement of new furniture and equipment, and working with internal stakeholders on the maintenance schedule.

• Other Ad-hoc projects as assigned.

Requirement:

• Bachelor’s degree in any discipline

• Minimum 3-5 years of relevant work experience

• Maturity and adaptability to work independently

• Ability to plan, supervise, execute and manage operational plans

• Good multi-tasking and problem-solving skills

• Self-starter and resourceful with good interpersonal and communication skills

Interested candidates please send a copy of your resume to lynnho@recruitexpress.com.sg

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

If you enjoy creating a well-presented and safe environment, then join the team at Chadwick Lodge as Senior Maintenance Assistant and be a valued member of the service.

In this role, you will be responsible for ensuring the services facilities are fit for purpose, gardening and will regularly conduct audits to identify and repair any faults.

Working alongside an established team, you will turn your hand to all maintenance-related tasks, liaising with contractors to support the upkeep of the service.

A range of training opportunities are available that can see your career grow and you achieve your career aspirations.

Your responsibilities will include:

• Supporting the completion of PPM checks on a daily, weekly and monthly basis


• Coordinating and supporting contractors whilst on site and completing of all paperwork and tool checks.


• Completion of individual tool checks in line with local procedures


• Reviewing daily work sheets and prioritising tasks accordingly and complete as directed


• Participating in a1 week retaining on-call rota for the purposes of emergency maintenance

To be successful in this role, you will need:

• Experience within a similar role


• General building trade experience


• Ability to paint and decorate


• Basic numeracy and literacy

What you will get:

• Annual salary of £23,888 + Benefits


• The equivalent of 33 days annual leave - plus your birthday off!


• Free meals and parking


• Wellbeing support and activities


• Career development and training


• Pension contribution


• Life Assurance


• Enhanced Maternity Package

There is also a range of other benefits including retail discounts and special offers, car leasing without a credit check, holiday financing and much more.

About your next employer:

You will be working for an established, stable and agile company with over 8,000 employees and a unique approach to the delivery of care. With a network of over 90 services across England and Wales covering Mental Health, Neurological, Learning Disabilities & Autism, Children & Education, there is opportunity for you to grow and move.

Elysium Healthcare is part of Ramsay Health Care with a global network that extends across 10 countries and employs over 86,000 people globally.

The safety of our service users and colleagues is our priority and as such we encourage and support vaccination uptake as this remains the best line of defence against COVID-19.

Elysium Healthcare follows safer recruitment of staff for all appointments. It is a requirement that all staff understand it is each person's individual responsibility and are committed to promoting and safeguarding the welfare of service users. Candidates will be subject to an Enhanced DBS disclosure.

Carry out the inspection, servicing and maintenance of equipment, premises, plant, equipment, systems and tools, for which training will be provided. As instructed by supervisor, carry out planned preventative maintenance tasks, reactive/remedial repair works as per competency and assist in planning works. Undertake support worker duties when required to ensure essential continuity of services in line with individuals skills, abilities and competence. Examples include but not limited to: Water Flushing Grounds maintenance including snow clearing and gritting Water temperature checks Painting support Two-man working support Radiator / Fan cleaning Lamp/light tube / bulb replacements Fire alarm and emergency light testing Meter reading Drain and gutter clearing PAT testing Ladder / Step checks (Inspector) Access arrangements (Chaperoning Contractors) Lift Inspection Basic plant maintenance (e.g. softener salts) AHU filter replacement Undertake a range of maintenance duties whilst at all times observing all relevant Health and Safety guidelines and Regulations. Follow relevant Risk Assessments, Method Statements, Permits to Work, Work Orders, etc. and work within the scope and limitations of these. Assist in ensuring own Health and Safety and responsible for advising such persons and other colleagues where appropriate. Carry out routine duties independently where appropriate to competency, Health and Safety, and allowed with minimal supervision. Exchange routine information where appropriate and offers feedback where required. Liaise with staff where required, offering advice where appropriate training and knowledge allows. Drive and operate a wide range of vehicles, equipment, machinery and tools. The post holder is expected to have a clear understanding and share the Mission, Values and Behaviours of the Trust which defines our culture. All staff are required to promote and adhere to these. Responsible for promoting a positive work culture. Responsible for maintaining own core competences along with supporting department wide training and development needs. At all times work within agreed and established Trust policy and operational procedures. Systems and equipment Responsible for ensuring timely completion of PPM (Planned Preventative Maintenance) and reactive works documentation / recording requirements, by use of electronic handheld devices. Utilise FM software (e.g. MICAD) to ensure adequate and accurate recording of work elements and ordering materials. Utilise electronic systems such, e-roster for staff expenses / claims / leave, ESR for staff records, E learning/Training MS Teams, etc. Provide work related information to supervisor where required for data management. Complete legislative and Trust documentation where applicable (e.g. reporting accidents, adverse incidents). Complete service records and/or service documents, log books where appropriate to competence as required (e.g. filter changes, tap temperature checks, ladder inspections etc.). Medical gas cylinder changing after suitable training has been received. Maintain or provide to supervisor as required such records. Provide work related information to supervisor where required for data management. Utilise trust Transport and equipment as required to undertake duties of the role. Decisions and judgements Provide information and advice to work colleagues, managers, contractors and customers (in line with level of role, training and experience). Exchange routine information where appropriate and offer feedback where required. Liaise with clinical staff where required offering non-clinical advice where appropriate and adequate training allows. Demonstrate activities to new starters, apprentices, trainees, etc. and assist in ensuring their health and safety. Support the Maintenance and Minor Works Supervisor with the supervision, guidance, instruction and evaluation of work to others. Communication and relationships Exchange routine and non-routine information where appropriate and offer feedback where required. Organise, plan and prioritise, in liaison with the supervisor, PPM duties and reactive tasks. Carry out routine PPM duties and reactive tasks independently where appropriate to competency, health and safety and allowed with minimal supervision. The post holder may be required to assist patients/clients/relatives during incidental contact. Physical demands of the job Required to cope with the demands of a busy maintenance department both mentally and physically including frequent concentration when carrying out inspections and dealing with interruptions to deal with emergencies. Frequent requirement to exert intense physical effort for several long periods both in normal hours and out of hours (on call). Occasional exposure to emotional and distressing circumstances. Observe a personal duty of care in relation to equipment and resources used in the course of the duties performed on a day to day basis (tools, equipment and stock). Use all Trust equipment and other property in a safe and appropriate manner. Maintain equipment, fittings and other physical assets required by the job role on Trust and Partners premises. Report any misuse of, or faulty equipment to the appropriate person. Order and purchase spare parts, supplies, physical assets, stock or other equipment/materials within budgetary limit and which are necessary for the job being carried out. Hold a current UK Driving Licence with access to a vehicle to undertake travel as part of the role. Most challenging/difficult parts of the job Maybe required to participate in the Emergency On-Call system as required. Frequent exposure to highly unpleasant conditions such as bodily fluids and sewage. Work in a positive work manner. Carry out generic and flexible ways of working. Suggest new improved ways of working as required for own role. Self-assure own work and where applicable sign off the work of others.