Total 2 Full-time accounts officer job vacancies in Bayan Baru, Penang

• In plant, responsible mainly for all shipment mode for Outbound shipments (US and JP).
• Main contact with planner, end customer logistics team, shipping, external warehouse (SGL), LOM, engineering, quality team, TMC Vietnam, procurement and LSP for transportation alignment.

Operational services provided by this HC to PgP1 are detailed as follows with each departments:

Planner
a. Alignment on forecast volume, trend and planning.
b. Coordinate on daily shipment including mode of transport request, criticality 
    and etc. and make the best decision on suitable mode of transportation.
c. End to end track and trace for all shipments.
d. Special booking and hypercare attention on expedite/I-STAR/ad-hoc 
    shipment  including being able to support over the weekend or beyond the
    working hours.
e. Attend any plant workshop or meeting by LOG
f. Coordinate on holiday planning and support needed for shipment.
g. Data collection and sharing include monthly and shipment dashboard.
h. Close follow up on shipment transfer to external warehouse to ensure meet
    shipment cut off time.

End customer's logistics team (payers)
a. Support the requirement of end customer on logistics request, ad-hoc shipments, 
    reporting, rate and billing clarifications daily.
b. Quarterly meeting to discuss on LSPs performance, strategization, allocation and other
    arising issue together with PgP1, PUI and network team

Shipping
a. Alignment with Shipping on LSP allocation, expedite shipment arrangement and provide
    clear instruction on critical materials shipments arrangement (delay, pull in and etc.)
b. Coordination on mode of shipment, timeliness of documentation, truck delay or issues
    which not able to perform any of the loading on time.

External warehouse
a. Alignment on mode of shipment, capacity, timing on loading, forecast planning,
    inventory available or to be made available to plan for the loading, invoice cut off to
    meet the cut off time.
b. Coordination on change of mode of shipment where needed to support business
    needs.

LOM/Engineering/Quality team
a. Alignment on shipment arrangement and track and trace for trial shipment on
    packaging change, sample and quality shipment.

TMC (Vietnam)
a. Contact window for Overland shipment with TMC (Vietnam)

Procurement
a. Provide tender support on the volume and sharing/feedback on the LSP performance
    to PUI/LSP manager
b. Ensure rate card is always valid and trigger for action whenever near expiry and
    provide clarification/suggestion on the new rate with improvement needed from LSP.
c. Alignment on new lane introduction or back up plan based on needs and frequency.

LSP
a. Allocation of volume among LSPs, and solve bottleneck in capacity issue
b. Optimize freight based on the allocation and quota rate capped.
c. CIP projects to achieve both process efficiency and cost savings
d. LSP performance management, including change route, exception handling, KPI
    tracking and track and trace.
e. Ability to do strategization towards each LSP according to their performance, dynamic
    capacity and rate
f. Manage LSPs operational deviations including root cause analysis and PDCA for
   improvement.
g. Conduct MBR meeting with LSPs.
h. Coordinate on claim management between internal, LSP including liaising with
    surveyor or adjustor and informing plant regarding to final result and also the
    chargeback (if any).
i. Adhoc quote request.
j. CIP projects to achieve both process efficiency and cost savings
k. CIP projects to achieve both process efficiency and cost savings
l. Conduct regular LSP audit

Position Objectives:

• To support Technical Functions (TEF) department on administrative related activities.
• To support TEF department on safety co-ordination for contractors to fulfil plant safety requirements.
• To support TEF MAE ReUse management activities.
• To support and co-ordination MAE shifting and external mover for PgP1/TEF department.
• To support TEF department on energy saving management co-ordination to fulfil plant EnMS requirements

Job Responsibilities:

• Coordinating and arranging mover to be on time for machine incoming & outgoing in term of uncrating and crating activities.
• To support and coordinate external mover for new workstation / machine received from goods receiving department to production floor.
• As Project coordinator for Contractor Orientation Program (COP), Work Permit (CWA), heavy duty vehicles approval for onsite moving activities, traffic clearance approval, PRS approval for traffic flow, Logistic approval for all TEF moving activities.
• Project coordinator to ensure all supplier under TEF responsibility must strictly follow the Health, Safety & Environment requirement.
• To support and coordinate external mover for new workstation/machine received from goods receiving department to production floor.
• ReUse MAE management activities to coordinate and ensure all MAE are easy to locate and a complete documentation with updating in Ti3 before storing.
• Team member in energy management to support TEF Department for improvement activity to fulfill Penang Plant Energy Management System (EnMS) objective.
• Energy Management System (EnMS) training and refresher for all TEF staffs for the new updates and newcomers.
• Provide support to TEF engineers on the FCM & LOT arrangement and administrative task.
• Provide support to TEF on enhancing the 5S improvement.
• To coordinate and follow up PgP1 scrap requisition and controlling.
• Able to work independently with minimal supervision.