Total 11 Junior Executive Solution Architect job vacancies in Administrative / Clerical category in The United States of America

職責：

• 為團隊和管理層提供行政支援。
• 管理辦公室文檔，包括起草和編輯信件。
• 協調會議、活動和旅行安排。
• 協助準備報告、簡報和數據分析。
• 處理來電、電子郵件和查詢。
• 維護辦公用品和設備。
• 確保組織有序、有效率的辦公環境。
• 與各部門合作進行跨職能專案。
• 履行指派的其他職責。

要求：

• 至少有文憑；具管理學位或證書者優先。
• 具備豐富的行政管理經驗。
• 熟練使用辦公室軟體（Microsoft Office、Google Suite）。
• 較強的組織能力和多任務處理能力。
• 優秀的書面和口頭溝通能力。
• 注重工作細節和準確性。
• 能夠獨立工作並在團隊中協作。
• 解決問題和決策的能力。
• 積極的態度和學習的意願。

津貼和福利：

• 有競爭力的薪資和績效獎金。
• 全面的員工福利（EPF、SOCSO、EIS 等）
• 事假（年假、病假、住院假等）
• 津貼（醫療保險及索賠）
• 公司旅行。
• 彈性的工作時間。
• 協作和包容的工作環境。
• 員工協助計劃。

Responsibilities:

• Provide administrative support to the team and management.
• Manage office documentation, including drafting and editing correspondence.
• Coordinate meetings, events, and travel arrangements.
• Assist in the preparation of reports, presentations, and data analysis.
• Handle inbound calls, emails, and inquiries.
• Maintain office supplies and equipment.
• Ensure a well-organized and efficient office environment.
• Collaborate with various departments for cross-functional projects.
• Perform other duties as assigned.

Requirements:

• Minimum of a diploma; degree or certification in administration is a plus.
• Proven experience in administrative roles.
• Proficiency in office software (Microsoft Office, Google Suite).
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Attention to detail and accuracy in work.
• Ability to work independently and collaboratively in a team.
• Problem-solving and decision-making skills.
• Positive attitude and willingness to learn.

Perks & Benefits:

• Competitive salary with performance bonuses.
• Comprehensive Staff Benefits (EPF, SOCSO, EIS etc.)
• Personal Leave (Annual Leave, Medical and Hospitalization Leave etc.)
• Allowance (Medical Insurance & Claim)
• Company Trip.
• Flexible working hours.
• Collaborative and inclusive work environment.
• Employee assistance programs.

GENERAL JOB OVERVIEW

Handling office tasks, such as filing, generating reports and presentations file for the meeting and ordering from supplier. Prepared invoices on-time to avoid late billed to customer which will result delay in payment received for every month. 

DUTIES & RESPONSIBILITIES

• Process orders via multiple channel: Email, Phone, Order form, etc
• Check data accuracy in orders and invoices
• Preparing purchase order, details and GRN and referring the price through quotation.
• Preparing documentation for new order eg. Agreement, DO, Collection note, etc.
• Preparing invoices via OBM System.
• Contact clients to obtain missing information or answer queries.
• Liaise with the Logistics department to ensure timely deliveries
• Maintaining and updating accurate sales related information in MS Excel
• Updating salesperson’s schedules in Excel spreadsheets.
• Develop monthly sales reports & statistic
• Communicate important feedback from customers internally
• Stay up to date with new products of company.
• Preparing CIF (Customer Information Form) for any inquiries, upgrading request from customer or termination to Sales Team.
• Perform ad-hoc task assigned by supervisor as & when required.

QUALIFICATIONS

• Minimum Diploma holder in administrative, Marketing, Sales or relevant field.
• Proven work experience as a Sales administrator or Sales support (Min. 3 Years)
• Hands on experience with MS Office (MS Word, Excel & PowerPoint).
• Excellent organizational and multitasking skills
• Good communication skill (Both written & speaking) in English & Bahasa Malaysia.
• A team player with high level of dedication
• Ability to work under strict deadlines and pressure.
• Self-improvement and initiative of working skill

Perks & Benefits

• Regular team activities
• Open culture
• Personal development opportunities
• Corporate Priviledge Program

整體工作概述

處理辦公室任務，例如歸檔、產生會議報告和簡報文件以及向供應商訂購。按時準備發票，以避免延遲向客戶開立帳單，從而導致每月收到付款延遲。

職責和責任

• 透過多種管道處理訂單：電子郵件、電話、訂單表等
• 檢查訂單和發票中的數據準確性
• 準備採購訂單、詳細資料和GRN，並透過報價參考價格。
• 為新訂單準備文件，例如。協議、DO、收款單等
• 透過 OBM 系統準備發票。
• 聯絡客戶以獲取缺失的資訊或回答疑問。
• 與物流部門保持聯繫，確保準時交貨
• 在 MS Excel 中維護和更新準確的銷售相關信息
• 在 Excel 電子表格中更新銷售人員的行程。
• 制定每月銷售報告和統計數據
• 在內部傳達客戶的重要回饋
• 隨時了解公司的新產品。
• 準備 CIF（客戶資訊表）以回應客戶的任何詢問、升級請求或終止銷售團隊。
• 根據需要執行主管指派的臨時任務。

資格

• 至少持有行政、行銷、銷售或相關領域的文憑。
• 擁有豐富作為銷售管理員或銷售支援的工作經驗（至少 3 年）
• MS Office（MS Word、Excel 和 PowerPoint）的實務經驗。
• 出色的組織和多任務處理能力
• 良好的英語和馬來語溝通能力（書面和口語）。
• 具有高度奉獻精神的團隊合作者
• 能夠在嚴格的期限和壓力下工作。
• 工作技能的自我提升與主動性

津貼和福利

• 定期團隊活動
• 開放文化
• 個人發展機會
• 企業優惠計劃

We are a well-established cable manufacture & construction Korea company in Singapore. To meet our continuing growth, we require suitably qualified candidates for the following position:

I. POSITION: ADMIN & ACCOUNT ASSISTANT (Only Singaporean or PR)

II. WORKING HOURS: 8:30 TO 5:30PM (MON TO FRI)

III. WORKING PLACE: near Tai Seng MRT(1min)

IV. RESPOSIBILITIES;

[Accounts Responsibilities]

1. To assist accounting tasks (i.e. create invoices & issued PO)

2. Prepare Payment Voucher for payment purpose

3. Ensure compliance with the company’s accounting policies and procedures.

4. Undertake any ad-hoc duties, as and when assigned by manager.

[Admin & HR Responsibilities]

1. To provide office administration duties, filing organizing, scanning document and managing the day to day running of the office.

2. To manage incoming corresponding(email, faxes, mails & telephone calls)

3. To manage office supplies

4. Assist in any ad-hoc duties when assigned by manager.

V. APPLICANT :

• Candidate must possess at least a Diploma in Finance/Accountancy/Banking or equivalent.
• Required language(s) & Skills: English & MYOB Accounting program.
• Our company does not have foreign quotes so we are accepting Singaporean or Singapore PR applicants only.

VI. SALARY: $2,500~3,500 (PER MONTH) depending on your skills & experience.

VII. COMPANY INFORMATION.

1. Korea company in Singapore Branch.

2. Principle Activity: Electricity Manufacturing and Construction.

3. See more details: http://www.taihan.com

VIII. APPLICATION: Starting works: Immediately / Short Notice

Interested candidates are invited to apply via email with an updated resume, which should include current and expected salaries, date of availability, and a recent photograph

Responsibilities :

- Advertising for jobs on different platforms

- Manage schedules and calendars, arrange, coordinate and schedule meetings, prepare meeting documents

- Daily administrative work

- Handling of certain insurance details for your direct Manager

Requirements :

- Good working attitude, willing to learn

- Good communication skills, meticulous and detailed

- Able to work independently with minimal supervision

- Trustworthy, able to respect confidentiality

- Well-organised, detail-oriented and good time management

- Proficient in Microsoft Office Applications

- Fluent in English and Mandarin to converse

- Young and Energetic

- Training will be provided

Job role:

- Handle quotations and purchasing invoices

- Coordination with customers

- Housekeeping Work

Job requirements:

- Minimum 'O' Level certificate

- Experience in admin preferred

The Personal Assistant will be providing comprehensive administrative and secretarial support to CEO and CCO. The Personal Assistant will be responsible for managing the day-to-day administrative and secretarial tasks and providing proactive support to CEO and CCO.

JOB DESCRIPTION

• Providing full administrative support and secretarial assistance

• Proactively contribute to the management's calendar including organizing appointments, meetings, send reminders or notice of meeting cancellation or changes taking and prioritizing the most sensitive matters.

• Coordinate and schedule meetings, workshops, conferences, seminars, events for CEO and CCO, ensuring all relevant information, documents and resources (equipment set-up and organizing catering when necessary) are prepared in advance.

• Prepare agendas, attend meetings, and transcribe correspondence from handwritten notes as and when needed.

• To follow-up with all actions required after meeting and ensure all required action are carried out and no deadlines are missed. • Coordinate and liaise with other colleagues s on onsite meetings, luncheons, in-house events, etc when required.

• Welcoming visitors for meetings and events and promoting professional image of the organization.

• Making phone calls in a polite and professional manner on behalf to stakeholders to follow up on tasks when required.

• Assist the team in the timely management of communications; including written, telephone, email, and voicemail.

• Compose and edit letters, documents, emails, etc and ensure follow-up with those that require answers, responses, and written replies.

• Prepare simple spreadsheets & powerpoint slides when required.

• Assist in compiling data on suppliers/brochures/conference summary documents and etc.

• Conduct research and gather information on various topics as requested if required, compiling and organizing data in a presentable format.

• Maintain comprehensive, efficient and accurate filing system of all documents.

• Manage and coordinate travel, accommodation, transportation, etc.

• Spend time and become familiar with all aspects of the business to follow up better with Suppliers, etc.

• To travel overseas if required occasionally.

• Cover other team members when one is on leave / away from the office.

• Any other ad-hoc duties.

JOB REQUIREMENTS

• Minimum A level/ Diploma/ Degree in Business Administration or equivalent is required.

• Minimum 5 years of PA experience working with C-level executives in order to understand the job requirements.

• Excellent communication skills (written and verbal).

• Detail oriented to ensure accuracy and quality across.

• Creative problem-solving and able to handle pressure and fast turnarounds.

• Must demonstrate a can-do attitude.

• Ability to work independently with minimal supervision.

• Demonstrate highest level of ethics and ability to maintain confidentiality at all times with all situations and documentation.

• Demonstrate strong knowledge of Microsoft Office or Mac OS.

• Experience working as a flight stewardess will be advantageous

The incumbent may be required to provide administrative support to all CAO divisions and/or offices, when needed.

Prepares, tracks and routes documents, reports and correspondence. Reviews and evaluates documents related to special projects and action items. Researches and obtains background information for required actions through available tools such as automated databases, historical files and review of previous or current studies/projects on related topics.

Under the direction of the supervisor and knowledge of functional assignment and areas of expertise, assigns actions, with annotation on any applicable background material, to the appropriate office. Assists and advises staff on procedural and administrative actions.

Receives and reviews all incoming correspondence, establishing controls on certain items. Routes correspondence to appropriate staff member. Prepares complex but non-technical answers to queries and actions on own initiative or from brief comments from supervisor. Assembles necessary material to compose correspondence, securing and summarizing information from a variety of courses in the office; coordinates with other organizational elements.

Composes and reviews outgoing correspondence and action papers submitted to ensure that the materiel is properly prepared, coordination is completed, procedural requirements have been met, grammar is correct and edits are correctly applied. Returns material to appropriate action officers for correction, if necessary. Informs staff of delays, adjustments in suspense and priorities or other major changes as they occur.

Prepares a variety of materials using a personal computer such as briefings, tables, forms and viewgraphs. Uses advanced functions of a wide range of office automation software to perform such tasks as preparation of reports and briefing documents, maintenance of fiscal records and tracking the status of a number of important projects assigned to the office. 

Serves as primary contact for calls and visitors to the office. Receives visitors and incoming telephone calls. Responds to inquiries or directs the caller to a staff member who can provide assistance. If unable to immediately respond to the inquiry, collects sufficient information to have the call returned. Furnishes general information to caller based information obtained by working at the AOC and logs all calls.

As appropriate, initiates requests for identification cards and visitor clearances. Schedules calendars and conference rooms for office staff. Arranges for representation by a subordinate official when the principal official cannot be available.

Takes appropriate action to obtain office equipment and replacement of office supplies. The incumbent evaluates office procedures consisting of numerous functions at varying levels of difficulty. The incumbent recommends changes in office policy to management or takes initiative to execute improvements to those processes, ensuring the stability of overall operations.

Provides input in matters concerning internal administrative issues and is responsible to follow up on commitments made in related meetings to ensure that pending issues are addressed by the appropriate personnel.

Ensures that confidential records and personally identifiable information (PII) are protected in accordance with AOC requirements and public law. Maintains strict confidentiality on matters of management and issues affecting individual employees, including employee complaints or concerns and oversight agency inquiries.

Manages time and attendance and advises and provides guidance to other administrative assistants or relevant staff. Assists staff with Web/TA time and attendance reporting.

Schedules, tracks, and monitors calendars and appointments. 

Works with staff to organize logistics for a variety of events. Schedules meetings and travel based on key priorities and engagement needed to deepen leadership connections with the teams and stakeholders. 

Prepares and submits requisitions. Tracks requisitions for timely completion. Procures office supplies, office equipment repairs and printing services. Follows standard procedures for procuring, authorizing, controlling and justifying office supply purchases. 

Serves as office liaison and coordinates with other divisions within the agency regarding matters relational to the Worker’s Compensation program, Family and Medical Leave Act (FMLA), clearances, requests for badging and transportation benefits. 

Serves as the organization’s point of contact for training requests. Provides managers with guidance on training policies and procedures. Processes training requests and monitors training activities for program effectiveness. Ensures evaluation forms are completed and submitted in a timely manner. 

Job Description and Responsibilities:

· Provides administrative support to ensure efficient operation of office.

· Prepare Purchase Order, Delivery Order & Liaise with vendors to order goods

· Ordering office supplies, stationery, and refreshment

· Assistant with correspondence, filling, documents status, and other project related matters.

· Maintain records of all inventory transactions according to the requirements of the organization.

· Perform data entry accurately into excel spreadsheet

· Handle ad hoc admin duties when needed

Job Requirements:​

• Minimum ITE NITEC Qualification
• Ability to multi-task in a fast-paced environment.
• Proficient in MS Excel/Word/PowerPoint/Office Outlook
• Have good written and verbal communication skills
• Team player & able to work independently
• Organized, good coordination’s skills
• Attention to detail and problem-solving skills

Job description

Job brief

We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Take dictation and minutes
• Source office supplies
• Produce reports, presentations and briefs
• Devise and maintain office filing system

Requirements and skills

• Proven work experience as a Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality
• High School degree
• PA diploma or certification would be considered an advantage