Total 443 Office Administrator job vacancies in Art / Design / Entertainment category in The United States of America

A Vacancy at Cambridgeshire and Peterborough NHS Foundation Trust.


We are currently looking to recruit an enthusiastic and motivated full-time administrator based in Fulbourn Hospital, Fulbourn, Cambs (must work in the office).

This particular role is within the crisis mental health team and will be supporting the nurses and Psychiatrists to provide admin support in the older people’s mental health wards. We aim to ensure the provision of a professional and competent service, as well as offering excellent customer care to patients, families and colleagues. We aim to do so by ensuring professional leadership, excellent training and development opportunities for admin staff.

For further information relating to this role please contact Sharon Webb on 0330 8080765.

The post holder will be responsible for providing efficient, effective and timely administrative support for the mental health team. Such support will include liaison with external referrers, Trust staff and Admin colleagues to ensure effective communication and administrative systems are maintained for the receipt and onward delivery of all referrals for all Divisions.

If you are looking for a new challenge, enjoy variety in your work and wish to be part of a team striving to make a difference for our community by supporting people with mental health or learning disability needs then we want to hear from you.

Cambridgeshire & Peterborough NHS Foundation Trust is a health & social care organisation dedicated to providing high quality care with compassion to improve the health & wellbeing of the people we care for, as well as supporting & empowering them to lead a fulfilling life.

Our clinical teams deliver many NHS services not only via inpatient and primary care setting but also with the community. These services include Children, Adult & Older Peoples mental & physical health, Forensic & Specialist mental health, Learning Disabilities, Primary Care & Liaison psychiatry, Substance misuse, Social care, Research & Development.

To achieve our goal, we look to recruit high calibre candidates that share our vision & values. As an equal opportunities employer, we encourage applications from all sectors of the community, particularly from under-represented groups including disabled people & members of our ethnic minorities & LGBTQ+ communities.

Please refer to the attached job description and person specification for full details of responsibilities


• Word processing of all forms of correspondence, reports and summaries that are required by the team.
• Record information in the chosen software timely and accurately.
• Deal with difficult callers in a calm and professional manner.
• Attend and book rooms for team meetings, take, transcribe and distribute minutes on a weekly basis.
• Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager.
• Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy.
• Maintain filing in electronic records, ensuring that it is kept up to date at all times. In accordance with Trust procedures, track and receive notes in a timely manner.
• Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.
• Undertake training of new staff as directed by Line Manager and/or other managers.
• To register referrals, maintain administration resulting from clinics, including appointment bookings and cancellations


This advert closes on Wednesday 1 May 2024

Please refer to the attached job description and person specification for full details of responsibilities Word processing of all forms of correspondence, reports and summaries that are required by the team. Record information in the chosen software timely and accurately. Deal with difficult callers in a calm and professional manner. Attend and book rooms for team meetings, take, transcribe and distribute minutes on a weekly basis. Provide operational support to colleagues, and supervision of Band 2 administration staff within the team, if required, as directed by Line Manager. Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy. Maintain filing in electronic records, ensuring that it is kept up to date at all times. In accordance with Trust procedures, track and receive notes in a timely manner. Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate. Undertake training of new staff as directed by Line Manager and/or other managers. To register referrals, maintain administration resulting from clinics, including appointment bookings and cancellations

Responsibilities

· Perform health evaluation tests on patients

· Monitoring and administering medical and intravenous infusions

· Give medication to nurses

· Taking of vitals and charting

· Assist doctors in procedures

· Screen patients

· Duties as assigned by manager

Requirements

· Min Nitec / Dip in Nursing

· Valid SNB and BCLS

· No experience needed

· Excellent communication skills

· Able to start immediately and commit for at least 3 months

If you are interested in any of the positions, do kindly drop your most updated resume to victoriayam@recruitexpress.com.sg

Thank You.

Victoria Yam Wen Ting

R21103142

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

 

Our client is a team thats dedicated to making a difference in people's lives every day. They are dedicated professionals, committed to delivering the highest quality of care to our patients and they are looking for individuals who share the same passion for helping others and who are ready to grow their careers.

 

They are looking to hire a diligent practice manager to run the business operations who will be responsible for hiring and training administrative staff, managing budgets and payments, organizing records, and ensuring that the practice delivers good customer service.

To be successful as a practice manager, you should be highly organized and self-motivated. Top candidates will also have great leadership and interpersonal skills.

 

Practice Manager Responsibilities:



Managing the day-to-day operations of the practice.


Hiring, training, and supervising administrative staff.


Managing finances, including budgets and payroll.


Collaborating with medical personnel to develop and assess business strategies.


Monitoring inventory and placing orders for resupply.


Ensuring our practice complies with industry regulations.


Interacting with patients and addressing any concerns or complaints.


Organizing patient records.


Conducting regular staff meetings and performance reviews.


Working as a team to ensure the practice runs effectively and meets objectives.



 

Practice Manager Requirements:



Previous Office Manager experience or coordination experience highly desired


Detail-oriented and proactive professional who thrives in a fast-paced office setting.


Possess excellent organisational skills and have a passion for creating efficient systems that keep things running smoothly.


Exceptional communication skills allow you to interact effectively with colleagues, clients, and visitors


Ability to be showcase initiative and engagement.

Apply Now

 

Our client is a team thats dedicated to making a difference in people's lives every day. They are dedicated professionals, committed to delivering the highest quality of care to our patients and they are looking for individuals who share the same passion for helping others and who are ready to grow their careers.

 

They are looking to hire a diligent practice manager to run the business operations who will be responsible for hiring and training administrative staff, managing budgets and payments, organizing records, and ensuring that the practice delivers good customer service.

To be successful as a practice manager, you should be highly organized and self-motivated. Top candidates will also have great leadership and interpersonal skills.

 

Practice Manager Responsibilities:



Managing the day-to-day operations of the practice.


Hiring, training, and supervising administrative staff.


Managing finances, including budgets and payroll.


Collaborating with medical personnel to develop and assess business strategies.


Monitoring inventory and placing orders for resupply.


Ensuring our practice complies with industry regulations.


Interacting with patients and addressing any concerns or complaints.


Organizing patient records.


Conducting regular staff meetings and performance reviews.


Working as a team to ensure the practice runs effectively and meets objectives.



 

Practice Manager Requirements:



Previous Office Manager experience or coordination experience highly desired


Detail-oriented and proactive professional who thrives in a fast-paced office setting.


Possess excellent organisational skills and have a passion for creating efficient systems that keep things running smoothly.


Exceptional communication skills allow you to interact effectively with colleagues, clients, and visitors


Ability to be showcase initiative and engagement.

Apply Now

- Permanent

- Up to $3000

- Mon - Fri: 9am - 6pm

- Outram Road

Job Responsibilities:

• Main Graphic Designer for all digital assets for social media platforms (Facebook, Instagram, etc), Electronic Direct Mailers (eDMs), banners for paid media, digital screens, collaterals for print, in-house promotions and overall company-wide design needs.
• Caretaker of the company’s branding and image.
• Ensure consistent application of our brand guidelines across all materials including the various brands that we distribute in Singapore.
• Responsible for the content that is being played on the digital screens in our retail stores, keeping them up to date with the latest content.
• Assist in the maintenance and management of product listings (details, pricing) in our online platforms, and assist the eCommerce Team.
• Execute any other ad hoc duties and responsibilities which the Company may assign from time to time at its discretion.

Period:

• Permanent

Location:

• Outram Road

Working Hours:

• Mon – Fri: 9am – 6pm

Salary:

• Up to $3000

Job Requirements:

• At least 2-3 years of design experience with a good portfolio
• Diploma/Degree in Graphic Design/Visual Communications or its equivalent
• Strong design and conceptual ability
• Take creative direction and turn work around quickly to meet deadlines
• Proficient in Adobe Creative Suite (specifically in Adobe InDesign, Adobe Photoshop, Adobe Illustrator) and MS Office on Mac Platform
• Basic understanding of HTML
• Understand and stay updated with the current social media design policies
• Able to work independently and be a team player at the same time, working closely with the Marketing Team to ensure that designs are in line with the overall marketing strategies
• Able to take on projects simultaneously and efficiently, approach all jobs with a marketing perspective
• Excellent written and verbal communication skills in English
• Preferably proficient in video editing

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

owen@successhrc.com.sg (Reg No: R23116570)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)
3 Shenton Way, Shenton House #19-01, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

To act as Personal Assistant to members of the Executive as required,providing the full range of secretarial and administrative support services.This will range from routine correspondence to matters of a confidential or sensitive nature.Be responsible for the day to day functioning of the office of allocatedmembers of the Executive, dealing with incoming mail, sorting,distributing/circulating as appropriate and acting on urgent matters without further advice.To provide advice and reasonable support to staff within the directorate(s) of those Executive members, enabling an efficient administrative function to best support the activity of the Executives.Draft and prepare reports on behalf of members of the Executive as required for Council of Governors, Board, Committees or other meetings.Liaise with Corporate Assurance Officers to ensure the prompt submission of reports on behalf of the allocated member(s) of the Executive.Develop and maintain systems in relation to the Executive membersbudgetary responsibility, including day-to-day activities such as preparingpaperwork and online documents requiring sign-off, to ad hoc work supporting the Executive members monitoring and review of budgetary matters.Maintain appropriate systems to ensure that annual leave, study leave,maternity leave and sick leave monitoring under the responsibility of theExecutive member(s) are correctly recorded and that Payroll are notifiedaccordingly.Prepare monthly absence monitoring reports for Human Resources as appropriate.Develop, monitor and maintain systems to ensure appropriate supervision and appraisal arrangements are in place for the direct reports of the allocated Executive member(s), including diarising meetings with appropriate frequency and registering supervision meetings on the necessary systems.As required and subject to the involvement of the allocated Executivemember(s), liaise on behalf of the Executive Director as appropriate withCorporate Affairs in relation to any relevant Freedom of Information orComplaints matters that may arise.Attend Executive-led leadership/team meetings, and other internal meetings involving the allocated Executive member(s) that do not form part of the formal SHSC governance structure, taking notes and actions and providing general support as reasonably required.Ensure that adequate stationery stocks are maintained including takingresponsibility for ordering where necessary.Manage any IT issues on behalf of allocated Executive member(s), including the ordering of repairs and new kit and the management of any updates.Use IT systems as required to fulfil the duties of the role, including Microsoft programmes, finance administration software, Board/committee software and any other systems as required.

We are hiring Contract Executive Assistants to be outsourced to our clients from reputable healthcare organizations.

Apply now!

Job Responsibilities

• Provide secretarial functions such as minutes-taking for department meetings.
• Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.

Job Requirements:

• Min GCE O-level with 5 years of administrative or secretarial experience or; Diploma in Business Administration or equivalent.
• Proficient in Microsoft Office applications (MS Word, Excel, PowerPoint).
• Good interpersonal and communication skills
• Able to commence on short notice

All Interested candidates are invited to email your resume in MS Word format to:
healthcare8@recruitexpress.com.sg

Please include your full working experience, education background, notice period, expected salary.

Natalie Chew Shi Qian

Outsourcing Team

Ref Code: #HGNT

Recruit Express Pte Ltd

Company Reg. No. 199601303W | EA License Number: 99C4599

We regret to inform that only suitable candidates will be shortlisted for an interview

Responsibilities:

• Client Collaboration: Engage in in-depth consultations with clients to comprehend their business objectives, branding, and culture, ensuring design concepts align with their specific requirements.
• Conceptual Design: Develop innovative and practical design concepts, incorporating industry trends, sustainability, and cutting-edge technologies to create exceptional workplace environments.
• Space Planning: Expertly optimize office layouts to maximize space utilization, fostering seamless workflows and efficient use of resources.
• Material and Finishes Selection: Curate a wide range of materials, finishes, furniture, and accessories, ensuring high-quality and aesthetically pleasing solutions that complement the overall design theme.
• 3D Visualization: Utilize your proficiency in 3D modeling software to create compelling visual representations of design proposals, enabling clients to envision the final outcomes.
• Budget and Timeline Management: Work closely with project managers to maintain project timelines and adhere to budgetary constraints without compromising design excellence.
• Code Compliance: Stay updated with local building codes and regulations, ensuring all design plans adhere to legal requirements and safety standards.
• Vendor and Contractor Coordination: Collaborate with suppliers, contractors, and other stakeholders to procure the necessary materials and ensure smooth project execution.
• Client Presentations: Professionally present design proposals, incorporating feedback and revisions to achieve final approval.
• Design Trends Research: Keep abreast of the latest workplace design trends, sustainability practices, and industry innovations to bring fresh ideas and insights to each project.

Requirements:

• Bachelor's degree or Dilpoma in Interior Design, Architecture, or related field.
• Proven experience (At least 2 years) in workplace or commercial interior design, with a diverse portfolio showcasing your ability to create innovative and functional spaces.
• Proficiency in design software such as AutoCAD, SketchUp, Revit, and Adobe Creative Suite.
• Strong knowledge of space planning, furniture systems, materials, and finishes.
• Exceptional creativity and design flair, demonstrated through an understanding of the interplay between form and function.
• Excellent communication and presentation skills, with the ability to articulate design concepts to clients and stakeholders.
• Collaborative team player with the capacity to work effectively in a fast-paced, deadline-driven environment.
• Multicultural awareness and sensitivity, as we operate in an international context with diverse clients and team members.

If you believe that you fit the requirements of this opportunity and this opportunity will contribute to your career aspirations, apply now or reach out to Daniel Lim at daniel.lim@annexion-partners.com. You may also contact Daniel at +65 6632 6679.

Reg: R21100382

EA no: 20S0075

Job Summary:

· Basic salary: $3,000 - $4,000 + Performance Bonus

· Working hour: 9am - 6pm (Need to work weekend sometimes, OIL provided)

· Tai Seng

Job Responsibilities:

- Interior Design:

- Coordinate with Landlord, Contractor, Sales team, Merchandising team, and Marketing team in conceptualizing, designing and space planning of retail pop-out store/counter/kiosk

- Source materials and coordinate with suppliers and contractors for shop fit-out and renovation

- Prepare shop, retail counter, exhibition booth designing, drawings and cutting list

- Inspection of Dry-Lay / Materials and subsequent Follow-Up Presenting mood/material boards, developing layout plan (often using 3D software such as Sketchup), and perspective/detailed drawing for retail spaces

- Developing graphic design artworks using Adobe Illustrator and Photoshop

- Create themes and plans, including window and in-store displays, signage and posters

- Project:

- Manage and coordinate (a) fit-out of local retail shop and (b) fit-out of counter space

- Planning and development of master plan, A&A plan, M&E plan, etc, and renovation of retail outlet.

- Prepare and submit renovation plan in accordance to local regulation and specific requirement from respective landlord.

- Constant sourcing of fit out contractors and to manage the tender process and handle various trade contractors and suppliers on parallel contract in project execution.

- To arrange and attend site meeting prior to project implementation including coordinating on-site installation work, monitoring and supervising on-site installation, etc

- Liaise on coordinating with related parties (e.g. contractors, suppliers, business partners, landlord, colleagues from other department, etc) on shop fitting progress.

- Ensure and follow through that projects are completed on time, within budget and constantly supervise, control and coordinate works accordingly to project plans to ensure timeliness and high quality.

- Conduct frequent site inspections and meetings to ensure high quality work of the contractor and supplier.

- Perform quality check and proper handover upon completion of project and to follow through on all outstanding matters/defect items.

- Advise Accounts department on progress billing.

Requirements:

- Diploma / certification in any of the following: Architecture, Interior Design, Project/construction management, related building construction/ M&E studies.

- Min two (2) years of experience in project management, preferably in retail industry.

- Familiar with Architectural Drawings.

- Proficiency in AutoCad, Adobe (CS, Photoshop, Illustrator), Corel, SketchUp, 3D Max

- Familiar with carpentry, electrical, renovation works and fit-out works.

- Creative and have interest in changing trends in retail space design

- Experience in managing multiple projects. 8. Positive, commitment and “can-do” attitude.

- High integrity, good team player, keen desire to learn, contribute, advance and progress with the company.

- Good leadership, communication, negotiation and interpersonal skills.

- Able to excel under pressure, multi-tasks, handle tight deadline

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret that only shortlisted candidates will be notified.

David Tang
Registration Number: R23115252

EA Licence No: 16C8004 (Elitez Pte Ltd)

Finance & HR & Office Admin Manager | Full Spectrum | General Management | Tuas

Mon-Fri :9am-6pm

Salary: $5000 to $6000 max

Location : Pioneer Sector 2 (jurong point have bus pick up)

Finance

• Check and submission of GST
• Assist on payment for SCDF License
• Monthly interco billing and check stock sales in and out
• Assist to check payment received from customers (urgent from AR)
• Monthly closing for all companies
• Yearly audit for all companies
• Sole Proprietor and partnership company yearend closing
• Director personal tax computation and submission to auditor

HR

• Recruitment and job posting through Future Career & Job street.
• Liaise with Agent and filter applications.
• Work Pass application.
• Appeal and follow up with MOM on the status.
• Course enrolment (eg. SIP)
• Mid-month and month end payroll process.
• CPF calculation and submission
• Monitor Staff Leave
• CGL, WICA and FWM renewal
• Income Tax payment for Workers
• Bank Account opening and Singpass registration
• Workers’ Dormitory registration and renewal
• MOM Labour Survey
• Sales Statistics Survey
• DnD Sponsorship

IT and Tele communication

• Renewal of contract for outsource IT
• Refer to IT outsource for complicated issues.
• Yearly company mobile plan renewal and internet renewal
• Assist on sim card and mobile issues.
• Set up photocopier ID and setting for staff.
• Fax machine setting.

Ad Hoc

• Vehicle’s VPC Renewal
• Company Lease renewal and VPC license renewal
• Staff driving summons’s appeal
• BCA
• JTC Lease Matters
• Electricity Contract Renewal – Pacific Light
• Application and termination for all property electricity, water and gas supply
• Vehicle accident matters

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

- Permanent

- Near Raffles MRT

- Up to S$8,000 + VB

- Mon – Fri; 8.50AM – 5.30PM

Job Responsibilities:

• Ensure that respective departments undertake the appropriate and necessary action in response to Head Office's new/change in regulations instructions/direction.
• Coordinate and facilitate the implementation of any new products, new transactions, or new technologies by evaluating the impact on any operational risk of the Branch including legal, compliance, AML, and tax risk.
• The interface between users and the IT Department ensures users’ requirements are adequately judged and fulfilled by evaluating the accuracy and impact on operational risk and reasonableness of users’ requirements.
• Facilitate and support BCP exercise and stress test, if any, reviewing impact on operational risk and workflow.
• Check and confirm all new / amended and background of deletion of Branch Procedures Manuals and conduct Branch-wide annual review and improve procedure organization of Branch.
• Investigate and recommend on any operation-related issues, e.g., improvement of efficiency, resolving gridlock in workflow, etc.
• Follow-up all MAS / HO/ External / Internal – audit/inspection findings and ensure that issues are being settled appropriately and manage periodical submission to Internal Auditor.

Period:

• Permanent

Working Hours:

• Mon – Fri; 8.50AM – 5.30PM

Salary:

• Up to $8000 + VB

Location:

• Near Raffles MRT

Requirements:

• Min bachelor’s degree with 5 to 6 years of experience in operational risk management in the corporate banking environment.
• Excellent communication and interpersonal skills
• Strong analytical and presentation skills

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

nicholas@successhrc.com.sg (Registration no: R1549023)

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Resource Centre Pte Ltd (EA License Number: 04C3201)

3 Shenton Way, #19-01 Shenton House, Singapore 068805

T: 6337 3183 | F: 6337 0329 | W: www.successhrc.com.sg

The Job:

• Provide administrative support to the marketing & leasing team by preparing tenancy and/or sales agreements, as well as input and update tenants and tenancy details.
• Perform marketing coordination functions, include handling of calls, emails, etc. and maintenance of data bases
• Assist in all marketing, sales and leasing activities including online and social media platforms
• Follow up on contractual documents, mass mailing letters & reminders as well as preparation of progress reports
• Manning the hotline for sales and marketing to filter and route potential prospects to marketing colleagues
• To provide centralized administrative function

The Requirements:

• Min Diploma/ LCCI with 4-5 years of relevant experience (Leasing)
• Proficient in MS Office
• Good communicatrion and interpersonal skills

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call JANE @ 6735 1955.

CEI: R1104482

EA License No.: 99C4599

Job Title: Administrator (Shipping (Import/ Export) (ID5060)
Location: Gul Circle
Working Hours: Mon to Fri 8am – 5pm
Salary: $2000 to $2400


Job Description:
• Provide administrative support for shipping projects such as order processing, preparation of shipping documents, invoices, purchase orders , import/export documents, etc
• Conduct scheduling and coordination of all administrative and logistical related matters
• Need liaise with vendor for custom license declaration
• Data Entry
• Fillings & General Administrative Duties
• Other ad-hoc duties deem fit by superior

Requirement:
• GCE O-level
• Proficient in Microsoft Office
• Good communication & Interpersonal Skills
• Excellent organizational and time-management skills
• Multi-task as when required

Job Title: Administrator (Lifestyle Consumer Products Division) (ID5061)
Location: Gul Circle
Working Hours: Mon to Fri 8am – 5pm
Salary: $2000 to $2400


Job Description:
• Co-ordination duties
• Filing, keying data, process delivery orders and invoices
• Assist in answering phone calls
• Update inventory on daily basis
• Conduct stock take
• Perform any other administrative work as and when required

Requirement:
• Minimum ‘A’ Level
• Have good computer skills, competent in Microsoft office (Words, Excel, Powerpoint)
• Positive mindset & willingly to learn