Total 8 Senior Executive Executive Officer job vacancies in Business Management / Project / Planning category in Selangor

Job Responsibilities:

Communicate closely with Sales personnel and customers on orders received to ensure timely delivery;

To prepare purchase order;

To prepare and submit quotation to customer;

Responsible in operations of order processing, tracking, and monitoring of orders, and ensuring quality and smoothness of operations;

Ensuring orders are processed smoothly end-to-end in a timely manner (from checking stock allocation, warehouse stock and PO details and to ensure delivery of orders have been completed);

To ensure on time collection of customer payment;

Imports and exports shipment arrangement and document preparation;

Coordinating shipments with customers and suppliers, shipping agents, forwarders and port agent, for efficient and smooth handling of shipments via road, air and sea mode;

Handle customs permit declaration;

Update daily shipment/delivery schedule on project basis;

Verify freight bill for inbound and outbound shipment;

Requirements:

Candidate must possess at least a Bachelor's Degree, Post Graduate Diploma & Professional Degree.

At least 3 years of working experience in the related filed is required for this position.

Computer literate. (familiar with SQL Accounting)

Required language(s): English and Bahasa Malaysia

Preferably Language(s) : Bahasa Malaysia, English and Mandarin.

Able to speak and write in Mandarin are added advantage.

Proactive, self-motivated, quick learner, pleasant personality with good interpersonal and communication skills.

Full-Time positions available.

Applicants must be Malaysian citizens.

Attractive Salary Package 

Flexible & Friendly work environment

5 Working Days (Monday - Friday)

Job Responsibilities:

• Reporting to Operation Manager, you are going to support the order processing and ensure smooth deliveries to clients.
• Perform Purchase Orders / Quotation / Order Confirmation and etc into ERP system, ensure absolute accuracy particularly delivery dates, pricing, MOQ.
• Keep ERP system fully up-to-date with accurate information related to the customers, products and orders.
• Process and follow up customers’ sales orders and ensure on-time production and shipping schedules.
• Arrange sample purchase orders to clients.
• Process order invoices in a timely and accurate manner.
• Increase satisfaction with external customers.
• Coordinate and work with internal customers.
• Assist Sales Team on achieving sales turnover.

Job Requirement:

• Diploma in Business Management or equivalent.
• At least 2 years working experience in Sale Coordinator or Customer Service fields.
• Good IT skills and proficient in MS applications (Word, Excel, PowerPoint and Outlook), experience in using ERP system will be an added advantage.
• Customer oriented, pleasant, pro-active and willing to learn.
• Self-starter, detail-minded, good analytical, strong problem-solving skill and well organized.
• Preferable fluent in English, Mandarin and Cantonese.

Perks & Benefits:

• Flexible working hours
• Casual dress code
• Medical insurance
• 5 Days work

工作職責：

• 向營運經理匯報，您將支援訂單處理並確保順利交付給客戶。
• 在 ERP 系統中執行採購訂單/報價/訂單確認等，確保絕對準確性，特別是交貨日期、定價、最小訂購量。
• 保持 ERP 系統完全最新，提供與客戶、產品和訂單相關的準確資訊。
• 處理和跟進客戶的銷售訂單，確保按時生產和發貨。
• 向客戶安排樣品採購訂單。
• 及時、準確地處理訂單發票。
• 提高外部客戶的滿意度。
• 與內部客戶協調並合作。
• 協助銷售團隊實現銷售營業額。

職位需要：

• 商業管理文憑或同等學歷。
• 至少 2 年銷售協調員或客戶服務領域的工作經驗。
• 良好的 IT 技能並精通 MS 應用程式（Word、Excel、PowerPoint 和 Outlook），具有使用 ERP 系統的經驗將是一個額外的優勢。
• 以客戶為導向，個性開朗，積極主動，樂於學習。
• 積極主動、注重細節、善於分析、解決問題能力強、組織良好。
• 精通英語、國語和粵語者優先。

津貼和福利：

• 彈性的工作時間
• 休閒著裝要求
• 醫療保險
• 5天工作

Position Purpose 

The Senior Business Support Executive plays a pivotal role in strengthening our support functions to better assist our Sales, Client Management, and Marketing teams. This position is responsible for providing strategic support, managing administrative tasks, and optimizing processes to enhance overall efficiency and effectiveness. By ensuring seamless coordination and communication, the Senior Business Support Executive enables our teams to focus on driving business growth and delivering exceptional service to our clients.

Major Tasks & Responsibilities : 

• Provide comprehensive administrative support to the Sales, Client Management, and Marketing teams, including A&P claims management, A&P recovery arrangements, and correspondence.
• Monitor accounts receivable (AR) collections and follow up with clients to ensure
  timely payment.
• Resolve customer payment issues and discrepancies in a prompt and professional manner.
• Coordinate and facilitate communication between internal departments and external stakeholders.
• Manage documentation, files, and records to ensure accessibility and organization.
• Support the development and implementation of strategic initiatives to improve
  business support processes.
• Assist in project management activities, including tracking progress, monitoring
  deadlines, and reporting.
• Collaborate with cross-functional teams to address support needs and optimize
  workflows.
• Stay updated on industry trends and best practices to continuously improve support services.
• Mentor and guide junior support staff to ensure a high level of performance and
  productivity.

Work Relations 

The Senior Business Support Executive will work closely with the following teams and individuals :

• Sales, Client Management, and Marketing teams to understand support needs and provide assistance.
• The Management to align support initiatives with overall organizational goals.
• Cross-functional teams to collaborate on projects and initiatives.
• External stakeholders, including clients, vendors, and partners, to facilitate
  communication and coordination.

Qualifications : 

• Bachelor & degree in Business Administration, Management, or related field, or
  equivalent work experience.
• Proven experience in a similar role, preferably in the FMCG industry.
• Strong organizational and multitasking skills with keen attention to detail.
• Excellent communication and interpersonal abilities, with the capacity to build
  relationships at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to work independently, prioritize tasks, and meet deadlines effectively.
• Experience in project management and process optimization is desirable.
• A proactive and adaptable mindset with a commitment to continuous improvement.

Perks & Benefits

• Employee equity
• Personal leave
• Personal development opportunities

Responsibilities:

• Handing over the project within the deadline.
• Monitor project costing and keep it within contract budget.
• To attend all site cordination meetings and to prepare documentations.
• Assist the project manager in preparing progress claim submission.
• Manage and monitor workers's schedules work progress
• Identify changes in work scope in the project plan.
• Ensure to take appropriate planning measures with all clients to reassess, renegotiate and amend scope of work responsibilities, proposals, contracts and budgets.

Requirements:

• Proven work experience as a Project Executive or similar role.
• Familiarity in project management, from conception to handing over.
• An ability to prepare and interpret flowcharts, schedules and step-by-step action plans.
• Outstanding organizational skills, including multitasking and time-management.
• Excellent client-facing and teamwork skills.
• Knowledgeable with quality assurance control.
• Good working knowledge of Microsoft Project and Microsoft Planner.
• Hands-on experience with project management tools.
• Possess a technical diploma in a technical displicine or or related field.
• Valid motor licence and own transport

Perks & Benefits

• Annual bonus
• Allowance (travel stipends, transportation, etc.)
• Central location
• Casual dress code
• Company trips
• Personal leave
• Personal development opportunities

職位目的

高階業務支援主管在加強我們的支援職能以更好地協助我們的銷售、客戶管理和行銷團隊方面發揮關鍵作用。該職位負責提供策略支援、管理行政任務以及優化流程以提高整體效率和效力。透過確保無縫協調和溝通，高級業務支援主管使我們的團隊能夠專注於推動業務成長並為客戶提供卓越的服務。

主要任務和職責：

• 為銷售、客戶管理和行銷團隊提供全面的行政支持，包括 A&P 索賠管理、A&P 追償安排和信件。
• 監控應收帳款 (AR) 收款並跟進客戶以確保
  及時付款。
• 及時、專業地解決客戶付款問題和差異。
• 協調並促進內部部門和外部利害關係人之間的溝通。
• 管理文件、文件和記錄以確保可存取性和組織性。
• 支持制定和實施策略性舉措，以改善
  業務支援流程。
• 協助專案管理活動，包括追蹤進度、監控
  截止日期和報告。
• 與跨職能團隊合作，解決支援需求並優化
  工作流程。
• 隨時了解行業趨勢和最佳實踐，以不斷改進支援服務。
• 輔導和指導初級支援人員，以確保高水準的績效和
  生產率。

工作關係

高級業務支援主管將與以下團隊和個人密切合作：

• 銷售、客戶管理和行銷團隊了解支援需求並提供協助。
• 管理層使支持計劃與整體組織目標保持一致。
• 跨職能團隊就專案和計劃進行協作。
• 外部利害關係人，包括客戶、供應商和合作夥伴，以促進
  溝通與協調。

資質：

• 工商管理、管理或相關領域的學士及學位，或
  同等工作經驗。
• 擁有類似職位的豐富經驗，最好是在快速消費品行業。
• 強大的組織能力和多任務處理能力，並且對細節非常關注。
• 優秀的溝通與人際溝通能力，具備建構能力
  各個層面的關係。
• 熟練使用Microsoft Office套件和其他相關軟體應用程式。
• 能夠獨立工作、確定任務優先順序並有效地按時完成任務。
• 有專案管理和流程優化經驗者優先。
• 積極主動、適應力強的心態，致力於持續改善。

津貼和福利

• 員工股權
• 事假
• 個人發展機會

職責：

• 在期限內移交項目。
• 監控專案成本並將其控制在合約預算範圍內。
• 參加所有現場協調會議並準備文件。
• 協助專案經理準備進度索賠提交。
• 管理和監控工人的日程安排工作進度
• 確定專案計劃中工作範圍的變更。
• 確保與所有客戶採取適當的規劃措施，重新評估、重新談判和修改工作職責、建議、合約和預算的範圍。

要求：

• 擁有豐富擔任專案主管或類似職位的工作經驗。
• 熟悉專案管理，從構思到移交。
• 能夠準備和解釋流程圖、時間表和分步行動計劃。
• 出色的組織能力，包括多任務處理和時間管理。
• 優秀的面對客戶和團隊合作的能力。
• 熟悉品質保證控制。
• 良好的 Microsoft Project 和 Microsoft Planner 工作知識。
• 使用專案管理工具的實務經驗。
• 擁有技術學科或相關領域的技術文憑。
• 有效的汽車執照和自己的交通工具

津貼和福利

• 年度獎金
• 津貼（旅費、交通費等）
• 中心位置
• 休閒著裝要求
• 公司旅行
• 事假
• 個人發展機會

SUMMARY
 

You will fit perfectly if you enjoy a fast-paced working environment, are self motivated, enjoy experimentation and have high levels of curiosity and passion. Having an organized and structured way of delivering your thoughts with a great attention to detail will make you stand out in this application!

SALARY RANGE : MYR 2,800 - MYR 3,200

A DAY IN A LIFE

As a start up, you can expect your days to be pretty varied. Multitasking is normal, and sometimes, your skills or natural talents will be leveraged to support other business priorities. That said, the bulk of your working hours should involve you having to:

• Distribute our bookings for the day across our flights to ensure we fill the available cargo space on each flight
• Proactively respond to unpredictable daily situations which affects our ability to carry cargo as planned
• Co-ordinate with the CTO operator to ensure the build-up process transports all (or more) of booked cargo
• Help re-plan cargo that has been left behind and inform customers on a timely basis
• Find clever ways to route cargo through our network to the intended destination
• Ensure data accuracy of cargo that is transported with us

At the onset, you may be culture-shocked working in AirAsia and with the Teleport team. To help you adapt better, we would like to share our beliefs on leadership. Put simply, you are a leader, we all are leaders and good leaders:

• Roll up their sleeves as needed, and never delegate work that one would not be willing to do themselves
• Do what is needed to get things done, as they believe speed is more important than anything else to effect change
• Over communicate, particularly as they are all quite autonomous
• Take care of our staff, and treat them as they would want to be treated
• Are rigid on goals, but flexible on the details

• Hungry for the job
• Natural communicators
• Multilingual
• Puzzle and game lover
• Plays team sports
• Understand prioritization and trade-offs between revenue and resolving customer expectations
• Detail oriented in identifying, tracking and resolving issues at multiple levels
• Equally comfortable behind a computer or being in the ground where the action is
• Trustworthy, and reliable, and has references to back that up
• Enjoys travelling and is open to living and experiencing other cultures

Work-Life at #TeamTeleport

• Hot desks - On site work with flexible workspace arrangement and provide you with a change of scenery maybe in a quiet area.
• Unlimited training -You will have access to a wide range of learning resources including Notion!
• Ditch the Suit & Tie - Be comfortable as you are, express your inner Fashionista… as long as it's not a birthday suit!
• Vacation and time away - Sometimes you need to recharge and come back energized! That’s why you will get 90% off flights to destinations within AirAsia's network, 10%-15% discounts on selected eateries at KLIA2.
• Growth opportunities - We embrace and take on opportunities to learn and grow at Teleport as we reimagine the way we do things. Yes, we meet the challenge head on as a team, and we celebrate together with you when you succeed and reap the rewards when the hard work pays off!