Total 21 Executive Officer job vacancies in Administrative / Clerical category in 10, Jalan Bayu 4, Bandar Seri Alam, 81750 Masai, Johor

Responsibilities:

• Responsible for day-to-day Administration operations on the ground for Malaysia team
• Do scanning and filling documentation
• Handle general administrative tasks such as answering phone calls, responding to emails, and managing correspondence.
• Coordinate and schedule meetings, appointments, and travel arrangements for senior executives and staff members.
• Collaborate with HR to manage employee records, attendance, and vacation schedules.
• Conduct research and provide administrative support to various projects, as assigned.
• Provide support and assistance to other team members as needed.
• Support in organizing employee welfare activities i.e. annual dinner, company outing, social activities, teambuilding, CSR events etc.
• Any other duties that may be assigned by superior from time to time.

Requirements:

• Organised, efficient, able to work independently, and meticulous about details.
• Fluent in Bahasa Malaysia, English, and Mandarin.
• Willing to learn and work independently with strong responsibility characters.
• Immediate availability is preferred
• Fresh graduates are welcome to apply

Attractive Benefits :

• 13th month salary provided
• Performance Bonus
• Overtime allowance
• 15 days Annual Leave
• Exam and Study Leave with conditions apply
• Medical Leave + Medical Fringe + Health Insurance             
• Maternity Leave + Paternity Leave (Employment Act)          

Duties & Responsibilities: 
- Perform general office support duties.
- Perform management and administration duties.
- Providing administrative support for the department teams. .
- Assist the Line Manager in dealing with incoming and outgoing documents.
- Knowledge in Treasury and Banking will be added advantages.

Requirements:
- Possess at least Diploma / Bachelor Degree in Business Studies / Administration / Management, or equivalent.
- At least 1 - 2 years of working experience in the related field.
- Fresh graduates are welcome to apply!
- Good organization skills and multi - tasking abilities.
- Able to converse fluently in English, Bahasa Malaysia and Mandarin.

Job Highlights:
- 5 working days a week (9am - 6.30pm)
- Providing administrative support to the team.
- Conducive and friendly working environment.
- Medium and expanding company with opportunities for personal growth.
- We observe all Public Holidays in Selangor.
- Car park provided.

Perks & Benefits

• Casual dress code
• Medical insurance
• Free parking
• Staff purchase/ Staff free product entitlement
  
  

Duties & Responsibilities: 
- Perform general office support duties.
- Perform management and administration duties.
- Providing administrative support for the department teams. .
- Assist the Line Manager in dealing with incoming and outgoing documents.
- Knowledge in Treasury and Banking will be added advantages.

Requirements:
- Possess at least Diploma / Bachelor Degree in Business Studies / Administration / Management, or equivalent.
- At least 1 - 2 years of working experience in the related field.
- Fresh graduates are welcome to apply!
- Good organization skills and multi - tasking abilities.
- Able to converse fluently in English, Bahasa Malaysia and Mandarin.

Job Highlights:
- 5 working days a week (9am - 6.30pm)
- Providing administrative support to the team.
- Conducive and friendly working environment.
- Medium and expanding company with opportunities for personal growth.
- We observe all Public Holidays in Selangor.
- Car park provided.

Perks & Benefits

• Casual dress code
• Medical insurance
• Free parking
• Staff purchase/ Staff free product entitlement
  
  

Full Job Description :

• Support day-to-day sales operation.
• Co-ordinate on customer enquiry and sales team requirement.
• Provide administrative support to the sales team on sales order, pricing & approvals.
• Responsible for the filing of various departmental documents in an orderly & efficient manner.
• Generate sales orders, delivery orders and sales invoices. Acquiring new customers.

Job Qualifications :

• Diploma / Advanced Diploma (Preferred)
• 1 year working experience
• Knowledge on E-Perolehan system will be an added advantage
• Computer Literacy - words, excel, powerpoint, SQL system.

Perks & Benefits

1. Training Provided
2. EPF, Socso, Allowance
3. Insurance coverage

職責：

• 負責馬來西亞團隊的日常行政運作
• 掃描並填寫文件
• 處理一般管理任務，例如接聽電話、回覆電子郵件和管理信件。
• 協調和安排高階主管和員工的會議、約會和旅行安排。
• 與人力資源部門合作管理員工記錄、出席和休假安排。
• 根據指定的要求，進行研究並為各種項目提供行政支援。
• 根據需要向其他團隊成員提供支援和協助。
• 支持組織員工福利活動，如年會、公司郊遊、社交活動、團隊建立、企業社會責任活動等。
• 上級不時分配的任何其他職責。

要求：

• 有組織、有效率、能夠獨立工作、對細節一絲不苟。
• 精通馬來語、英語和華語。
• 願意獨立學習和工作，責任感強。
• 立即可用是首選
• 歡迎應屆畢業生申請

有吸引力的好處：

• 提供第13個月薪資
• 績效獎金
• 加班津貼
• 15天年假
• 有條件的考試和學習假適用
• 病假+醫療福利+健康保險
• 產假 + 陪產假（就業法）

職責與責任：
- 履行一般辦公室支援職責。
- 履行管理和行政職責。
- 為部門團隊提供行政支援。 。
- 協助直線經理處理傳入和傳出的文件。
- 財務和銀行方面的知識將是額外的優勢。

要求：
- 至少擁有商業研究/行政/管理文憑/學士學位，或同等學歷。
- 至少1 - 2年相關領域的工作經驗。
- 歡迎應屆畢業生申請！
- 良好的組織能力和多任務處理能力。
- 能夠流利地用英語、馬來語和華語交談。

工作亮點：
- 每週 5 個工作天（上午 9 點至下午 6.30）
- 為團隊提供行政支援。
- 有利且友善的工作環境。
- 中型且正在擴張的公司，提供個人成長的機會。
- 我們遵守雪蘭莪州的所有公共假期。
- 提供停車場。

津貼和福利

• 休閒著裝要求
• 醫療保險
• 免費停車場
• 員工購買/員工免費產品權利
  
  

Your duties and responsibilities include but not limited to:

• Handle, administer and execute all office admin duties & operation tasks which include paperwork such as issuance of Invoices, Delivery Order, Credit Note, Debit Note and others related paperwork to ensure smooth operations.
• To attend phone calls, email reply & postage.
• Assist and co-ordinate in preparation of daily schedule & logistics with Sales and Operation Department.
• Ensure all the project(s) photos to be updated and kept onto the respective folder in the server.
• Undertake the tasks of receiving calls, take and conveying messages and routing all correspondence to respective personnel.
• Resolve and handle administrative issues and queries appropriately. Dealing with client(s) complaint such as on CN, invoicing, shortage of delivery, delay of delivery, etc.
• Follow up and liaises with respective department and assist on overdue payment collection and reports. Issuance of Reminder letter and CTOS letter to all Outstanding Payment Client(s) as well as co-ordinate with Lawyer for the Issuance of Demand letter.
• Coordinating with clients applying the work permit & attending the site safety briefing class as require for the respective projects.
• Support the sales research and analysis which may include preparation of reports and presentation on sales performance to provide analytical support and data to contribute to increasing profitability and continuous improvement.
• Maintain databases, utilizing appropriate software, systems and metrics to provide accurate and timely data to inform decision making and contribute to respective personnel and department.
• Organize and carry out an efficient documentation/records, files, reports are properly filed and kept daily.
• Compiling of monthly/ad-hoc reports for review and tracking purposes that require by the Management.
• Manage and monitor office supplies and bills, reorder when required.
• Perform ad-hoc duties as when assigned and required by the Management from time to time.
• Knowledge of SQL system would be an added advantage.
• Proficient in using Microsoft Excel, Microsoft Word and Microsoft Powerpoint.
• Able to write and speak clearly in Chinese, English and Malay.
• Good interpersonal skills and able to build good working relationships at all levels.
• Must possess own vehicle.

Perks & Benefits

• Annual Leave
• Medical Leave
• EPF & Socso Provided
• Year End Bonus base on performance.

Job scope:-
1.Recording, tracking and monitoring movement of Fixed Assets (Inventory)
2.Arrange movement of Inventory (furniture and electrical appliances)
3.Recording and monitoring CAPEX (Inventory)
4.Administration of Management Office (attending calls, courier services, general inquires and etc) 
5.Prepare payment vouchers
6.Prepare Purchase Requisition for inventory purchase requests for HQ approval
7.Record and monitor staff attendance and leaves
8.Record and monitor condominium keys 
9.Attend to tenants’ matters, requests, complaints, inquiries 
10.Any matters as instructed by HQ/Management

Requirement:-
1.Minimum SPM level and above
2.Minimum Two years experience in similar field/ relevant working experience
3.Fast learner
4.Training will be provided
5.MS Office knowledge
6.Preferable Mandarin speaking

Perks & Benefits

• Personal development opportunities
• Annual Leave/ Medical Leave
• Medical Card
• Hospitalisation and Personal Accident Insurance

Working hours: 9 am to 5.30 pm (Mondays to Fridays); Alternate Saturdays 9 am to 1pm)

工作範圍：-
1.記錄、追蹤和監控固定資產（庫存）的變動
2.安排庫存（家具、電器）的調動
3.記錄和監控CAPEX（庫存）
4.管理辦公室行政管理（接聽電話、快遞服務、一般查詢等）
5.準備付款憑證
6. 準備庫存採購申請供總部批准
7.記錄並監控員工出勤和休假
8.記錄和監控公寓鑰匙
9.處理租戶的事宜、要求、投訴、查詢
10.總部/管理層指示的任何事項

要求：-
1.最低SPM水平及以上
2.至少兩年類似領域經驗/相關工作經驗
3.快速學習者
4.提供培訓
5.MS Office知識
6.會說普通話者優先

津貼和福利

• 個人發展機會
• 年假/病假
• 醫療卡
• 住院及人身意外保險

工作時間：上午 9 點至下午 5.30（週一至週五）；每週六上午 9 點至下午 1 點）

您的職責和責任包括但不限於：

• 處理、管理和執行所有辦公室管理職責和營運任務，包括開立發票、交貨單、貸項通知單、借項通知單和其他相關文書工作，以確保順利運作。
• 參加電話、電子郵件回覆和郵寄。
• 協助和協調銷售和營運部門準備日常日程和物流。
• 確保所有項目照片均已更新並保存在伺服器中的相應資料夾中。
• 承擔接聽電話、接收和傳達訊息以及將所有信件轉發給相應人員的任務。
• 適當解決和處理行政問題和疑問。處理客戶投訴，如CN、發票、交貨短缺、交貨延遲等。
• 跟進並與相關部門聯絡，協助處理逾期付款催收和報告。向所有未付款客戶發出提醒函和 CTOS 函，並與律師協調發出要求函。
• 與客戶協調申請工作許可證並根據各自專案的要求參加現場安全簡報課程。
• 支援銷售研究和分析，其中可能包括準備報告和銷售業績演示，以提供分析支援和數據，有助於提高盈利能力和持續改進。
• 維護資料庫，利用適當的軟體、系統和指標提供準確、及時的數據，為決策提供資訊並為相應的人員和部門做出貢獻。
• 組織和執行有效的文件/記錄，文件，報告每天正確歸檔和保存。
• 編制月度/臨時報告，以供管理層要求的審查和追蹤目的。
• 管理和監控辦公用品和帳單，並在需要時重新訂購。
• 根據管理層不時分配和要求的情況履行臨時職責。
• 了解 SQL 系統將是一個額外的優勢。
• 熟練使用 Microsoft Excel、Microsoft Word 和 Microsoft Powerpoint。
• 能夠清晰地用華語、英語和馬來語書寫和說話。
• 良好的人際溝通能力，能夠在各個層面建立良好的工作關係。
• 必須擁有自己的車輛。

津貼和福利

• 年假
• 病假
• 提供公積金及社會保險
• 年終獎金根據表現而定。

Responsibilites

• To assist for all aspects of contract administration
• To assist in detail study and understanding of tender documents, specifications & requirements with senior
• To source for request quotation from suppliers/subcon
• To assist in preparation of costing for tender 
• To communicate with suppliers with prices, orders, preparing purchase order, delivery and invoicing 
• To issue customer quotation, work order, worker list and work permit application etc
• To maintain general clerical duties such as customer request records, general and tender filing system
• To assist in ad-hoc assignment by the Management

Requirements

• Candidates must possess at least SPM / Diploma in any fields
• Computer literate, proficient in Microsoft Excel, Word & Power point.
• Preferable female candidates
• Able to converse in English, Mandarin & Bahasa Malaysia.
• At least 1 year(s) of working experience in the related field 
• Responsible, self-motivated with good interpersonal skills 
• Meticulous, good attitude and able to work well under pressure and independently

Perks & Benefits

• Personal development opportunities
• Annual leave & Medical Leave
• Medical & group insurance coverage 
• Attractive annual performance bonus
• Incentives
• 5 days work

責任

• 協助合約管理的各個方面
• 協助高層詳細研究和理解招標文件、規格和要求
• 向供應商/分包商索取報價
• 協助準備投標成本核算
• 與供應商溝通價格、訂單、準備採購訂單、交貨和發票
• 發出客戶報價單、工單、工人名單及工作許可證申請等
• 維護一般文書職責，例如客戶請求記錄、一般和投標歸檔系統
• 協助管理階層的臨時指派

要求

• 候選人必須至少擁有任何領域的SPM/文憑
• 懂電腦，精通 Microsoft Excel、Word 和 Power point。
• 優選女性候選人
• 能夠用英語、華語和馬來語交談。
• 至少 1 年相關領域的工作經驗
• 有責任心，有上進心，具備良好的人際溝通能力
• 細緻，態度好，能承受壓力，獨立工作

津貼和福利

• 個人發展機會
• 年假和病假
• 醫療和團體保險
• 極具吸引力的年度績效獎金
• 激勵措施
• 5天工作

Job Responsibilities :

- Familiar with online marketing platform and social media.

- General office administration.

- Consult and support sales activities.

- Data entry and tracking.

- Assist with communications between overseas customers and suppliers.

- Filing and provide administrative support to other division.

Requirements :

- Diploma / Degree Holder may also apply.

- Certification in Marketing, Sales or relevant field is a plus.

- Excellent organizational and multitasking skills.

- A team player with high level of dedication.

Perks & Benefits

• Allowance (travel stipends, transportation, etc.)
• ABPA insurance
• Panel doctor

Responsible for warranty control and administration in accordance with claim procedures in order to minimize warranty rejection.

Job responsibilities:

• Process warranty claims on a timely basis.
• Process all warranty paperwork to ensure proper documentation.
• Monitor and ensure that the quality of the claims submitted are able to make good on the claims.
• Escalate warranty claim discrepancies to HQ Warranty in order to minimize leakages.
• Monitor warranty debtors to ensure timely collection of payment within provisioning policy.
• Verify payments from the Principal in order to ensure proper collection book-keeping.
• Perform monthly disposal of warranty parts to ensure compliance with Principal policy and efficient management of storage space.
• Ensure compliance to aftersales policies and processes to minimize leakages and optimize efficiency.
• Performs any other duties that may be delegated from Manager from time to time.

Requirements:

• Candidates must possess at least Diploma/Advanced/Higher/Graduate Diploma/Degree in Automotive/ Mechanical Engineering or equivalent.
• Preferably 2 years of working experience in automotive service and repair or related field.
• Possess strong self-discipline, time management skills, able to work in a team with a positive attitude towards learning.
• Able to work under a fast-paced environment.

Perks & Benefits

• Employee equity
• Regular team activities
• Company trips
• Medical insurance
• Personal development opportunities

As an Administrative cum Account Executive, your dual role involves overseeing efficient administrative operations in Account Department. Your pivotal position ensures the smooth functioning of the Accounts Department's administrative processes. You will closely collaborate with the Senior Account Manager, reporting work updates directly to her. Your coordination with the senior leadership contributes to the overall success of our account management and administrative functions, ensuring alignment with company SOPs.

Responsibilities:

 1. Administrative Tasks:

•  Manage office operations, including organizing files, handling correspondence, and maintaining accurate records.
•  Coordinate and schedule meetings for Senior Account Manager, ensure all the work follow the dateline and Company SOP. 
• Assist in general Account Department office tasks to ensure a well-organized and productive work environment.
• Maintain Accounts Department work flow chart and ensure everyone follow the SOP.
• To Assist Manager managing all the Account Team and ensure all the filing are proper and systematic.
• To Ensure all transaction Purchase Order thru the Auto Count has been update and user active and non-active must be update.

 2. Account Executive Duties:

• Support the Manager in overseeing the Account Department, ensuring all tasks are executed within specified deadlines. Monitor and maintain a comprehensive payment checklist.
• Foster and sustain robust relationships through effective communication and responsiveness with colleagues and other departments.
• Address inquiries, resolve issues, and guarantee satisfaction by providing timely and effective feedback.
• Work collaboratively with internal teams to ensure the delivery of exceptional services.

Requirements:

•  Proven experience in administrative roles, preferably with exposure to account management.
•  Excellent organizational and multitasking abilities.
•  Strong communication and interpersonal skills.
•  Proficient in Autocount and basic accounting software.
•  Detail-oriented with a focus on accuracy and efficiency.

Skills Required:

• Operational Problem Solving: High ability to identify and resolve operational issues efficiently.
• Process Improvement: Strong skills in process improvement to enhance operational efficiency and effectiveness.
• Team Management: Leadership skills to manage and motivate teams responsible for all update payment and work
• Attention to Detail: Keen attention to detail in verifying to maintain accuracy in Account Department.
• Communication Skills: Effective communication skills to liaise with respective departments, suppliers, and staff.
• Training and Development: Ability to develop and deliver training programs to ensure staff competency in using systems and following procedures.
• Adaptability: Ability to adapt to changing circumstances and implement improvements in response to evolving business needs.

Perks & Benefits

• Internal and external training opportunities.
• Contributions to EPF, Socso, EIS.
• Basic increase per year and year-end bonus (performance-dependent).
• Annual and medical leave as per Labour Law.
• Performance and annual bonuses.
• Allowances provided.