Total 856 Executive Assistant job vacancies in Construction / Property category in The United States of America

Lendlease is a globally integrated real estate group with core expertise in shaping cities and creating strong and connected communities.

For more than 60 years, we have created thriving places. Safety is always our first consideration, boldness and innovation characterise our approach and doing what matters defines our intent.

We work with purpose to design, build and curate places where people want to be and care about. In partnership with stakeholders we generate social, environmental and economic value to cities and communities. As leaders in our space, we take responsibility. That’s why we’ve made it our mission to reach net zero carbon emissions by 2025 and absolute zero by 2040. Our industry’s most aggressive targets. By far.

We have a proud legacy of creating award winning urban and lifestyle precincts and living options for many stages of life. We have also been entrusted to create essential civic and social infrastructure: hospitals, life sciences centres, and universities that contribute to a more liveable, resilient and sustainable future.

Lendlease Singapore is currently searching for a Property Executive for Parkway Parade.

In your role as a Property Executive, your responsibilities include but not limited to;

• Understand and have good knowledge of the M&E systems within the asset and with the Building Manager, ensure that the systems are operated within the design efficiencies and smoothly.
• Understand and be familiar with Corporate’s requirements, policies, standards and procedures
• Review and identify any areas of improvement for asset operation for both soft services and M&E systems and ensure that the operation of the asset is optimal at all times
• Assist in overseeing the operation of soft services which includes management of service providers and tenants’ feedback in a fair manner
• Working closely with the team to understand the M&E Systems within the assets. Ensure that the systems are operated within design intent
• Reviews of LLR’s standard operation procedures and review asset existing operation process and house-rules to identify any gaps and areas for improvements
• Assist with preparation and reviewing of the annual operation expenses and forecasts
• Preparation of all necessary reports including budget, Annual Business Plan, Asset Review Reports etc.

No matter where your office is, you will be a part of a company that values you. At Lendlease, we invest in you professionally and personally so that you perform to your full potential to leave behind positive legacies in years to come.

If you think you are suitable, please apply directly to: https://lendlease.wd3.myworkdayjobs.com/LendleaseCareers/job/Singapore/Senior-Property-Executive_REQ-7060082

In this role you will be involved in the overall business of the company which includes the property management, accounting and administrative functions. You will also be responsible for the development of strong client relationships as well as providing high standards of property management service at all times.

Property Management and Maintenance

■ Manage and maintain the property and keep it in a state of safe, good and operational condition

■ Ensure compliance of all relevant legislations, standards and requirements governing the maintenance and management of buildings in Singapore, including customary business practices

■ Implement and regulate all instructions, by-laws and laws permitted under the requirements of BMSMA and House rules

■ Liaise, schedule, supervise and conduct routine inspections of the property, grounds, facilities and equipment to ensure that the property is properly maintained and serviced by staff and/or contractors

■ Prepare, implement and review checklist and preventive maintenance programmes for the property

■ Liaise with property developers, consultants, architects, contractors during TOP and POST TOP for new developments

■ Respond to after office hour emergency calls, messages and emails and take appropriate actions

Responsibilities:

• Establish client’s requirements and undertake feasibility studies
• Attend onsite and consultants’ meetings and liaise with clients, architects and associate consultants in the administration of projects
• Interpret engineering drawings and specifications to calculate project costs
• Prepare various main building contracts, piling contracts and nominated sub-contracts for tender and contract formalization
• Measure and take off quantities for architectural and structural work elements
• Administer pre and post contract and consultancy work
• Assess variation orders, prepare interim valuations, cost plans and budget studies
• Compile contract documents for execution
• Understand and adhere to the statutory building regulations
• Undertake cost analysis for repair and maintenance of project work
• Allocate work to subcontractors
• Analyze outcomes and write detailed progress reports
• Maintain awareness of different building contracts in current use
• Valuing completed work and arrange payments
• Provide advice on contractual claims

Requirements:

• Degree or Diploma in Building / Quantity Surveying or equivalent qualification
• 3 year experience within pre and post contract in consultancy / Construction is preferred but not a must
• Individuals of the highest caliber who are confident, driven and with excellent interpersonal skills
• Organized and able to handle stress

• Establish client’s requirements and undertake feasibility studies 
• Attend onsite and consultants’ meetings and liaise with clients, architects and associate consultants in the administration of projects 
• Interpret engineering drawings and specifications to calculate project costs 
• Prepare various main building contracts, piling contracts and nominated sub-contracts for tender and contract formalization 
• Measure and take off quantities for architectural and structural work elements 
• Administer pre and post contract and consultancy work 
• Assess variation orders, prepare interim valuations, cost plans and budget studies 
• Compile contract documents for execution 
• Understand and adhere to the statutory building regulations 
• Undertake cost analysis for repair and maintenance of project work 
• Allocate work to subcontractors 
• Analyze outcomes and write detailed progress reports 
• Maintain awareness of different building contracts in current use 
• Valuing completed work and arrange payments 
• Provide advice on contractual claims 

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill
• Able to communicate with Chinese speaking residents

· Oversee and manage Facility Management Services at the logistics building(s) that he/she is assigned to;

· Lead a team Technicians and Term Contractors to run the day-to-day operations at the logistics building including taking over of completed premises from the main contractor and handing over to the incoming tenant(s);

· Responsible for the planning, management and delivery of soft and hard services at the logistics building(s). This will include the management of term and specialist contractors to ensure smooth operations of the logistics building(s);

· Manage relations with tenants/authorities;

· Manage tenants’ fitout works with reference to the tenants’ guide;

· Provide tenants/authorities with updates of electrical, water and other critical service outages and scheduled shutdowns;

· Attend to all matters promptly including tenant feedback and emergencies on site, and take remedial actions with minimal inconvenience and disruption to tenants’ operations;

· Responsible for annual property management budget preparation, planning and controlling of operating and capital expenses;

· Improve building maintenance standards and efficiency;

· Regularly review the Standard Operating Procedures (SOPs);

· Ensure compliance with all government regulations, statutory regulations on fire, health and safety standards;

· Conduct audits to ensure that all safety procedures, including disaster recovery, business continuity plan, emergency response plan and escalation procedures are in place and maintained;

· Enforce safety rules and regulations needed to comply by term and specialists’ contractors for the maintenance work;

· Oversee all administrative support for the logistic building(s);

· Responsible for executing all identified and approved asset enhancement initiatives (AEIs) and improvement plans;

· Develop and implement innovation programs and processes that reduce utility costs, increase productivity and savings;

· Implement green and sustainability initiatives;

· Any other assignments as and when directed by the Management

Responsibilities:

• General administration and coordination of all building trade, site staff relating to rostering of duties.
• Coordination of building and M&E equipment maintenance program.
• Liaison with government authorities/statutory boards, architects, engineers and other divisions on matters relating to management and maintenance of buildings.
• Preparation of estimates for repair works, work specifications, invitation for quotations, recommendations of the award, supervision of completed works including drafting of contract documents.
• Regularly review contract specifications such as those of cleaning, security, landscaping etc. and make recommendations for upgrading.
• Conduct regular inspections of all common areas, equipment, public walkways, external facade etc.
• Frequent check and act against the encroachment of common properties.
• Create and maintain good rapport with tenants/occupiers and attend to their feedbacks and enquiries.
• Prepare minutes of meetings and attend to emergency situations in Building.
• Any other duties assigned from time to time.

Requirements:

• Minimum O levels with at least 2 years of experience in Building / Facilities / Property Management.
• Fresh graduate with Nitec / Diploma in Building / Facilities / Property Management / Engineering and other relevant courses are welcomed to apply
• Good verbal and written communication skills to front and liaise with all levels of landlords / tenants
• Good interpersonal skills to build good relationships with stakeholders and clients
• Positive learning attitude, meticulous and a good team player
• Proficient in computers and Microsoft Office
• Open to work 5.5 day

Interested candidates, please submit your application with resume including the following information:

1. Last drawn/ Current salary.
2. Expected salary.
3. Notice Period.

Job Description

• Manage phone calls and attend to walk in residents
• Maintaining proper records of enquiries or complaints received from residents/tenants.
• Manage the booking of estate facilities such as BBQ pits, tennis courts, function room etc. with accordance to standard operating procedures/handbook/by-laws.
• Support the maintenance for office facilities and equipment, coordinate with vendors / contractors / building management for the repair and maintenance of office and estate equipment / facilities when required.
• Establish and maintain proper filing system to ensure smooth documentation and administration of the estate.
• Carry out regular update of the content of the notice board(s).
• Handle maintenance fee billing to residents, issue maintenance notice / reminder.
• Assist with MCST accounts for account receivable, account payable, and petty cash management.
• Assist with the coordination council meetings and annual general meetings as instructed by the Condominium Manager.
• Any other duties assigned by supervisor / Manager

Job Requirement

• Applicants must be willing to work 5.5 days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum GCE ‘N’ / ‘O’ Level or relevant ITE certificate
• 1 yr experience working in MCST environment/frontdesk/customer service will be an advantage.
• Proficient in MS Office
• Possess good work attitude
• Pleasant personality and able to work independently
• Good telephone etiquette and communication skill

Job Responsibilities:

Responsibilities

• To explore product composition to optimize product marketability and financial returns.
• To identify and prepare information required for pre-planning stage and in preparing feasibility studies in liaison with Sales & Marketing, Project Department, Contracts Department, Treasury Department and any other internal department whichever required.
• Well-versed in project planning, feasibility studies, cashflow projection, stakeholder management, finance, and authorities’ matter.
• Manage and coordinate with various external parties such as architects, engineers, contractors, suppliers, respective local authorities and other property developer.
• Possess and familiar with the understanding of statutes: Housing Developer's Act. Strata Title Act, Strata Management Act, National Land Code, planning guideline, Building by Law and other related legislation.
• To maintain value chain and ensure up-to-date information on building materials/cost in order to meet the development quality and budget.
• To assist and ensure that the design is in accordance with the approved Product Brief and Budget Plan.
• To monitor and supervise the development of Concept through the Schematic design process for Management’s approval.
• To assist in overall planning, implementation, and execution of projects to ensure successful completion of the projects.
• Recap and create debriefs for every completed project; facilitate discussions on lessons learned and new knowledge gained; document properly and share

Job Requirements:

Requirements

• Candidates must possess at least a Bachelor's Degree, Professional Qualification or Master's Degree in Valuation, Architecture, Town Planning, Property Development/Real Estate Management.
• Minimum 3 year(s) of working experiences in property development industry related to project planning and development
• Able to work independently, innovative, result-oriented team player, and highly motivated personality.
• Skills in MS Office, MS Project, and any relevant software designed for Project Management in the Property Development Industry.
• Good written and verbal communication in Bahasa Malaysia & English. Mandarin will be an added advantage
• Able to work independently and also good teamwork

Property Executive (Facilities Management)

Overseeing the day-to-day management of properties

• Coordinating tenant fit-out works, additions and alterations, and reinstatement work
• Managing maintenance tasks to ensure the building facilities and equipment are in working condition
• Handling corporate administrative tasks, regulatory compliance, quality control, inventory control, and procurement
• Liaising and coordinating with contractors for facility-related equipment repairs and preventive maintenance
• Supervising term contractors to ensure they carry out routine and ad-hoc work as per the contract
• Managing complaints and feedback related to building and maintenance
• Providing support to the department in workplace safety and health matters
• Coordinating and assisting in the daily activities of the Corporate Department
• Assisting with ISO auditing/ConSASS and IMS Document Controller tasks
• Performing other ad-hoc tasks as assigned

Job Requirements & Qualifications:

• Possession of GCE ‘A’ Level/Diploma in any field
• Proficiency in MS Office (Word, Excel, PowerPoint) and Adobe Software (e.g., Adobe Illustrator, Adobe Premiere Pro) or equivalent editing software is an advantage
• Self-motivated, cooperative, and able to work independently
• A good team player with an outgoing personality; creative and innovative
• Preferred certification in workplace safety & health and/or construction-related certificate
• Relevant ISO auditor certificates
• Candidates with more experience will be considered for senior positions
• Salary package will be based on experience level

Mangoola Coal is a modern open cut coal operation within Glencore Coal Assets Australia. Our culture is based on our values of Responsibility, Openness, Safety, Entrepreneurialism, Simplicity, and Integrity.  At Mangoola Coal, we recognise that our Championship Future is achieved through the dedication of our employees. 
What is Mangoola?s Championship Future?  Our Championship Future is to enable enduring prosperity for our site, people, and community through responsible mining. We acknowledge that this will only be achieved by fostering a safe team that delivers on the right plan and aligns with our values. Our Championship Future is all about making Mangoola, and our people, the best we can be.


What are we looking for?

We are looking for a highly motivated Assistant Surveyor to join our safety and result-driven team. This position is permanent full time, working a Monday to Friday roster. We offer an ... Click here to view more detail / apply for Assistant Surveyor

• Assists the Condominium Manager in ensuring the day-to-day operations of the assigned condominium.
• Plan, Organize and Supervise a team of on-site contractors in carrying out planned and ad-hoc maintenance and their work routines.
• Conduct regular inspections of all common areas, building surrounding façade, etc. and institute remedial action including following up on outstanding works.
• Assist in budget forecast, preparation, attending meetings, preparation of materials necessary for the meetings and minutes of meetings.
• Handles renewal of term contracts and up-keeping of contractual records.
• Any other duties assigned to you by your superiors and the Management from time to time.

Maintenance

• Oversee the maintenance of all facilities, landscape areas and all M&E equipment, building fixtures and fittings.
• Defect list and fixing date of inspection and closing summary of defect list and appointment dates.
• Customer Service/ Public Relation
• Creating and maintaining good rapport with Subsidiary Proprietors and other stakeholders

Purchasing / Work Order

• Source, negotiate and follow up on purchase order with contractors on repair and replacement work to ensure workdone according specifications.

Facility Booking

• Good knowledge of procedures andprocess to ensure a fair booking offacilities.

Complaint Management

• Resolve feedbacks effectively andprofessionally in the most amicablemanner.
• Assist team members to resolveescalated complaints or conflicts.

Meetings

• Ensure all correspondences, statutorynotifications and enquiries are promptly handled.
• Attend Council Meetings and Annual General Meetings.
• Prepares and submit meeting minuteswithin stipulated timeline.

Emergency Response

• In an emergency situation which occursafter office hours, ensure all concerned parties are contacted and recalled toattend and rectify / reset the fault quickly.

Event Management

• Plans and facilitate estate / buildingfestive activities required by Management Councils
• Purchase and decorate estate withinbudget and in timely manner for various festive seasons.

Staff Management

• Day to day supervision of the technicians/ service providers.

Insurance

• Assist to file and follow upon insuranceclaim for common area related incidents.

Contractor / Procurement Management

• Assist to source, invite and conduct fairtendering/purchasing process.
• Ensure all contractual terms are met withspecific requirements.
• Term contract management and toprompt for renewal and new quotes with compliance to company’s SOP.

Financial Management

• Manage maintenance costs within budget
• Forecast impending costs and highlight to Condominium Manager and Management Council

Requirements:

• Applicants must be willing to work 5.5days' work. (Alternate Sat upon confirmation)
• Preferably able to start immediately
• Minimum 2 years’ relevant experience.
• Strong communication and negotiationskill.
• Ability to handle pressure and multipletasks.
• Good administrative and Computerliteracy.
• Mature and outgoing personality

Responsibilities:

• Manage the entire contracts lifecycle, including contract drafting, negotiation, and administration.
• Ensure compliance with contractual terms and conditions.
• Monitor contract performance and take necessary actions to address any issues.
• Collaborate with internal stakeholders to develop and implement contract management strategies.
• Review and analyze contract terms and conditions to identify potential risks and propose mitigation measures.
• Provide guidance and support to project teams on contract-related matters.
• Manage contract amendments and variations.
• Ensure accurate and timely contract documentation and record keeping.
• Work closely with Legal Counsels, Project Accountants for necessary documentations and reviews.
• Handle contract disputes and negotiations with suppliers or subcontractors.

Requirements:

• Degree in Quantity Surveying, Contracts Management, Engineering, or a related field.
• At least 6 years of experience in contracts management, preferably in the engineering industry.
• Strong knowledge of contracts law and regulations.
• Experience in contract drafting, negotiation, and administration.
• Excellent analytical and problem-solving skills.

Interested candidates who wish to apply for the advertised position, please click on the APPLY button below to send in your resume to julie@talenttradersg.com

EA License No: 13C6305

Reg. No.: R1981808

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Providing general support & advice on various aspects of mechanical & electrical services
• Preparing design brief documents for all mechanical and electrical services
• Involve and drive performance standards through expert communication and effective use of the performance management process
• Evaluating Contractor's design proposals and specifications
• Carrying out cost analyses on mechanical and electrical services
• Maintain and develop good relationships with clients, take every opportunity to uphold and increase the profile of our firm as a provider of professional, premium quality services to the construction industry
• Attend onsite and consultants’ meetings and liaise with clients on MEP matters
• Interpret engineering drawings and specifications to calculate project costs
• Prepare various main MEP contracts and nominated sub-contracts for contract formalization
• Measure and take off quantities for MEP work elements
• Administer pre and post contract and consultancy work
• Assess variation orders, prepare interim valuations, cost plans and budget studies
• Compile contract documents for execution
• Understand and adhere to the statutory building regulations
• Undertake cost analysis for repair and maintenance of project work
• Allocate work to subcontractors
• Analyze outcomes and write detailed progress reports
• Maintain awareness of different building contracts in current use
• Valuing completed work and arranged payments
• Assessing interim payment applications and final accounts

 

Are you an Assistant Quantity who is looking for a new role with one of the leading Contractors in the North West?

This is a great opportunity to join an established main contractor who have a healthy pipeline of work for the future. The company work across a variety of sectors on large scale new build and refurbishment projects valued anywhere between £10m - £100m.

Area's of expertise are in the residential, industrial, hotel & accommodation, office, retail and heritage & refurbishment.

What's on offer?

The company are offering an excellent market leading salary as well as:

• Pension up to 8%
• Travel expenses covered
• 26 days + bank holidays
• A fully funded learning and development program which is customisable to your career
• Health & wellness program
• A profit share scheme and much more

The role - Assistant Quantity Surveyor

As an Assistant Quantity Surveyor you will be working on a £15m new build care home in Wilmslow and will be reporting into the Project QS assisting with all commercial duties on the project and will be responsible for the following duties:

• Assisting in the preparation of bills and/or schedules for quantities of materials, labour and services required in the construction and refurbishment of building works in relation to both Estimating and Post contract duties.
• Assisting in the preparation and valuation of progress and submission to client.
• Sub-contract procurement including sending out enquiries, collating prices, negotiation, order placement.
• Sub-contract valuations and payments in connection with any contract.
• Assisting with the preparation of internal cost reporting measures.
• Maintaining quality control procedures.
• Undertaking all tasks in a timely fashion and as required by management.
• Ensure cash flow is maximised.

Required skills and knowledge:

• A degree/equivalent qualification (HNC/HND).
• At least 2 years' Post Grad experience.
• Main contracting experience.

How to apply?

Please apply directly to this job ad or for more information please call the Fawkes & Reece Bolton office on 01204 554 884 and ask for Tom.