The Mailroom Lead:

• This role reports directly into Facility Coordinator, Real Estate Services providing support in the real estate
• and facility services operations areas within specific market, region, or geography
• Support areas are facility operations and service delivery methods, purchasing, and vendor/third party
• supplier engagement
• Responsibilities include engagement with vendor/third party supplier relationships, at the direction of Facility
• Coordinator and in partnership with Shared Services Business Operations, in the facilitation mailroom
• operations and service delivery areas
• This role contributes to expense control and cost savings objectives wherever possible, alerting Facility
• Coordinator of unusual spend activity, unique circumstances or non compliant spend
• The role requires an understanding of the firm’s preferred supplier network and procurement procedures to
• achieve inventory and cost control
• Mailroom Supervisor supports the Facility Coordinator in supplier engagement providing performance
• feedback, activity reporting, and trend analysis at the office, market, or regional level as needed
• Builds collaborative and constructive relationship with peers, to provide high quality support to Facility
• Coordinator
• Communicates effectively (via a variety of forms) to leadership, team members, peers and management
• Effectively contributes to collaborative relationships with internal teams, suppliers and functional groups to
• enhance performance, ease/streamline issue identification/resolution, and strengthen service delivery
• Active participation in initiatives, implementations, process and/or program management change
• Provide feedback on performance of third party suppliers in execution of facility services operations and/or
• real estate tasks.

Responsibilities include:

• Ensure all incoming mail is sorted and distributed in a timely manner including preparation of cheques for
• Finance and Treasury
• Ensure collection and distribution of mail from all floors
• Organise all postal services including delivery and collection times, mail redirections and opening/closing of
• postal boxes
• Develop and maintain a procedure manual for all mailroom services
• Reconciliation of local Post; international and local courier accounts
• Conduct regular meetings with Account Managers of suppliers
• Keep abreast of suppliers’ and competitive pricing
• Check accuracy of invoices and process in a timely manner
• Reconciliation of Iron Mountain (secure recycling) collection accounts
• Ensure adherence to Marsh/Mercer policy on secure destruction of documents
• Liaison with internal staff on service to the business groups
• Handle complaints and suggestions
• Daily supervision and performance management of staff, including regular reviews and goal setting
• Must be able to carry out all tasks performed in the mailroom
• Follow OH&S guidelines and ensure necessary training
• Assistance with meeting room setups including movement of furniture and equipment as needed
• Provide relief coverage for mailroom or other teams when required
• Any other facilities tasks related to smart office as directed by the Facilities Coordinator

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will…
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible. You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You?
- Free use of our Leisure Facilities, including swimming pool 
- Up to 50% Discount off food on Park and 20% discount in our shops 
- Opportunity to use our Corporate Box at the O2 Arena 
- Fantastic Discounts with many national Brands & Retailers 
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels 
- Reward & Recognition Schemes 
- Training and development opportunities including fully funded qualifications 
- Fantastic Health, Mind & Money Support Programme 
- Enhanced family friendly policies and pay* (eligibility criteria applied)

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we?
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead.

What’s it like to work with us?
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours.

We would love to hear from you
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch.

What can you expect during the recruitment process?
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share.

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

Title:

Maintenance Database Integrity Manager

KBR’s Sustainable Technology Solutions (STS) group is looking for a Maintenance Database Integrity Manager to support the multi-billion-dollar Plaquemines project developing a Liquid Natural Gas export facility when fully developed will have an export capacity of up to 20 million metric tonnes per year.  The facility’s location is about 20 miles south of New Orleans.  This project is expected to be a multi-phase project spanning two years.

Aligning with KBR’s commitment to sustainability, the 630-acre site located on the Mississippi River provides deep-water access without the need for dredging, allowing for an expedited environmentally friendly development process.

Learn more here: https://venturegloballng.com/project-plaquemines/

**Unique advantage for growth opportunities within the project and KBR**

**Project entitlements available for those who qualify**

The Maintenance Database Integrity Manager will be responsible for capturing all data required to Maintain PLNG Equipment, ensure the integrity of the database, and manage and control all data uploads in the CMMS Database.  This role is also responsible for the creation of all maintenance work orders built within the CMMS database using verified data extracted from P&IDs, OEM Manuals, OEM Data sheets and all other sources.

***Must be a U.S. Citizen or Permanent Resident***

 Responsibilities:

• Maintain & populate all equipment information for the CMMS database ensuring database integrity
• Ensure all equipment tags and descriptions are placed within the database according to Manufacturers Specifications/Detail Drawings, Data Sheets, and industry standards to ensure end product is compatible with Clients SAP CMMS System
• Ensure proper and correct entry templates and SAP compliant seamless uploads
• Format data to download into the database to use for work order development
• Apply the Engineering, Manufacturer and Industry Codes and Standards for all Equipment and ensure compliance with all Safety, Environmental Policies and Procedures
• Receive input from all disciplines (Electrical, I&C and Mechanical, Operations etc.) OEM Vendors and Sub-Contractors to ensure all Maintenance work is identified, sequenced, and included into the Database
• Maintain the CMMS Database to create Preventive Maintenance and Reactive Maintenance Work Orders as required.
• Work directly with the PC&C Maintenance Team to ensure all required work orders are planned and issued in a timely manner
• Assist in problem identification and diagnostics and with maintaining records on jobs, problems, procedure changes, etc.
• Implement and record all maintenance procedures for Regulatory compliance
• Capture all spare parts and consumables used to perform the maintenance activity to the work order to ensure their availability when future work orders are issued
• Extract Attribute Data from P&ID, OIM Manuals, Data Sheets, Equipment List and RSPL’s
• Use SAP Experience to ensure all attributes are there to populate client SAP system
• Train CMMS users in the issue and recording of completed work orders and maintenance activities

Experience & Skills:

• Previous proven supervisory and planning skills
• Strong leadership skills including managing projects involving the cleansing and migration of data
• Proficient PM and MM SAP Module
• Must be fully experienced in SAP CMMS building Maintainable Equipment attribute data
• Strong human relations skills are imperative, must be able to read and write English so that information can be exchanged in a clear and efficient manner.  This role requires significant input and interaction with all disciplines of field personnel
• Knowledgeable in preservation practices and procedures
• Established ability to coordinate with multiple involved parties such as Subcontractors, Vendors, and other stakeholders
• Familiar with and capable of working with Microsoft Excel, Word, PowerPoint, Access, SAP, and Outlook, obtaining, and preparing graphs and other pertinent information and preparing KPI’s weekly and monthly reports and SharePoint
• Self-motivated, well-organized, hardworking individual capable of exercising their responsibilities with minimum supervision
• Strong written and verbal skills for reports describing daily activities.
• Ability to support, practice, and implement written standards and goals

Additional Qualifications:

• High School diploma or GED & 18 + years of directly related experience
• 15 + years directly involving building and maintaining CMMS systems and databases and managing maintenance planning and work order activities for Oil and Gas Industry, preferable LNG
• Or bachelor’s degree in engineering or related field and 10 + years of directly involving building and maintaining CMMS systems and databases and managing maintenance planning and work order activities for Oil and Gas Industry, preferable LNG, with average experience of 20 + years

Decarbonization – Energy Transition – Sustainability

KBR Benefits​

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.  We support career advancement through professional training and development.​

Click here to learn more:  KBR Benefits

Inclusion and Diversity at KBR​

At KBR, we are passionate about our people, sustainability, and our Zero Harm culture.  These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a more inclusive and diverse company.  That commitment is central to our team of team’s philosophy and fosters an environment of real collaboration across cultures and locations.  Our individual differences and perspectives bring enhanced value to our teams and help us develop solutions for the most challenging problems.  We understand that by embracing those differences and working together, we are more innovative, more resilient, and safer.  We Deliver – Together. ​

Click here to learn more:  Inclusion and Diversity at KBR

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.

Your new company
As a Housing Repairs Administrator, you will play a crucial role in ensuring the smooth operation of the organisation's repairs and maintenance services.
Your new role

• Repair Coordination: Manage repair requests, schedule appointments, and coordinate with contractors to ensure timely completion of maintenance tasks.
• Record Keeping: Maintain accurate records of repair orders, work progress, and communication with residents.
• Communication: Liaise with tenants, contractors, and internal teams to provide updates, answer queries, and resolve issues promptly.
• Invoice Processing: Assist in processing invoices related to repairs and maintenance work.
• Data Entry: Input relevant information into our systems accurately.
• Quality Assurance: Monitor service quality and address any concerns promptly.

What you'll need to succeed

• Experience: Previous experience in housing repairs administration or a similar role is preferred.
• Attention to Detail: Strong organisational skills and an eye for detail.
• Communication: Excellent verbal and written communication skills.
• Problem-Solving: Ability to handle challenges and find solutions.

What you'll get in return
You will receive an hourly rate of circa £13.50 + holiday pay. This is an ongoing temporary opportunity based in Stoke-on-Trent and cannot offer hybrid work.
What you need to do now


If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team that's revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases. As an employee, you'll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide, contributing to global health initiatives. Moderna's commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients' lives worldwide.

Moderna is committed to enhancing Australia's biotech landscape through a long-term partnership that focuses on strengthening pandemic resilience. Our Melbourne-based large-scale mRNA vaccine manufacturing facility will be a cornerstone in Australia's ability to respond to future health threats efficiently. This collaboration not only brings cutting-edge medical technology to the forefront but also emphasizes job creation and local talent development. We're inviting visionary professionals to be part of this transformative journey making a tangible impact on global health security​​.

The Maintenance Planner and Scheduler, based at our state-of-the-art GMP Manufacturing facility in Melbourne, Australia, is instrumental in ensuring the efficiency and reliability of our operations. As a key figure in planning, scheduling, and coordinating all maintenance activities, this role directly supports the compliance, reliability, and uptime of our GMP/non-GMP process and support equipment.

Your key responsibilities will be:

• Developing and managing the maintenance schedule, coordinating with internal teams and external contractors for timely execution.

• Supervising external contractors to ensure compliance with Moderna’s EHS policies.

• Utilizing CMMS for effective maintenance activity management.

• Reviewing work orders for accuracy and completeness, ensuring all necessary materials, tools, and resources are available prior to scheduling work.

• Coordinating with procurement and inventory teams to ensure availability of necessary materials and parts for scheduled maintenance tasks.

Your responsibilities will also include:

• Leading the planning of shutdowns, turnarounds, and outages with effective resource allocation.

• Analyzing maintenance data to improve equipment reliability and performance.

• Participating in the development and implementation of maintenance strategies and practices, including preventive and predictive maintenance programs.

• Supporting the development and control of the maintenance budget, contributing insights for cost-saving measures and budget forecasts.

• Participating in internal and external audits related to maintenance activities.

The key Moderna Mindsets you’ll need to succeed in the role:

• Question Convention: Innovatively approach maintenance planning and execution, challenging traditional methods to enhance efficiency and reliability.

• Act with Urgency: Maintain a high pace and proactive stance in scheduling and executing maintenance activities to minimize downtime and support operational excellence.

Here’s What You’ll Bring to the Table:

• Bachelor’s degree in Engineering, Business Administration, or a related field is preferred.

• Relevant certification in maintenance planning and scheduling, such as CMRP or similar, is advantageous.

• 5+ years of experience in maintenance planning and scheduling within a manufacturing or industrial environment. Experience in a regulated (cGMP preferred) environment is highly desirable.

• Proficiency in using CMMS (ideally Maximo) and other maintenance planning tools.

• Strong organizational and time management skills, with the ability to manage multiple priorities and deadlines.

• Excellent interpersonal and communication skills (verbal and written) are required. Ability to work collaboratively across functions and lead without direct authority.

• Technical understanding of maintenance work processes and the ability to read and interpret technical documentation and drawings.

• Knowledge of reliability-centered maintenance and experience in implementing preventive and predictive maintenance programs.

• Familiarity with standard maintenance practices, safety standards, and environmental regulations.

• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint) is required.

• Demonstrated ability to analyze data, identify issues, and develop solutions to enhance maintenance operations and equipment reliability.

• Ability to represent the organization’s interests, objectives, and policies in a professional and responsible manner.

Moderna offers personalized benefit programs and well-being resources as unique as our global workforce so employees can do their best work.

We recognize and appreciate your diverse needs and interests and do our best to support you at work and at home with:

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness, nutrition, and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off, including vacation, bank holidays, volunteer days, sabbatical, and a discretionary year-end shutdown
• Educational resources
• Savings and investments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. 

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the Talent Acquisition Partner or contact the Accommodations team at leavesandaccommodations@modernatx.com.  (EEO/AAP Employer) 

-

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

Administrator - Facilities Planning

Southall, UB2 4NA.

£30k - £32k per annum permanent position.

Full Time vacancy working 40 hours each per week.

The company is a UK leading engineering business specialising in major mechanical and electrical installations within the food and beverage manufacturing industry. The huge range of work carried out by the company includes electrical, pipework and plant installations, planned and preventive maintenance, facilities management along with a variety of other engineering services. This is a fantastic opportunity for an administrator - facilities planning, control of works coordinator, to join the company's facilities management team at their on-site operations at Southall, UB2 4NA.

Duties

As a suitably experienced administrator - facilities planning and control of works coordinator, you will be working on site at a food production facility in Southall, UB2 4NA. With responsibility to plan and coordinate the day to day works of the 8no. site based engineering staff who cover building fabric maintenance, electrical and mechanical HVAC plant maintenance and external grounds maintenance. Specifically, prioritising urgent and non-urgent works as necessary and in line with the service level agreement determined by the client. Other duties will include liaising with customers and suppliers for the speedy and effective delivery of products and services. Planning and arranging sub-contractors, labour and materials. Financial recording and tracking along with utilising the company systems to update additional works, order acceptance, compliance, and service delivery. Other duties will include data entry to produce finance reports, preparation of monthly financial trackers and other general office and telephone duties.

About You

Based ideally in Southall, you will need to live within a short commutable distance of UB2 4NA. Definitely, less than 1 hour.

Demonstrable experience within a similar facilities co-coordinator or planning role is preferred for this position as you will need to have a good understanding of the various engineering services provided by the company. Full training will be given on the company's procedures and systems.

Good understanding of Microsoft Word, Windows and Excel packages.

Interested?

In return for your experience, you will receive a salary between £30,000 and £32,000 with a range of other benefits associated with a market leading organisation.

Please get in touch by sending your current CV or calling David on 07711 734 452 to discuss your application in more detail. This is an immediate start.

Carbon60, Lorien & SRG - The Impellam Group STEM Portfolio are acting as an Employment Business in relation to this vacancy.

Facilities and Housing Administrator The Orpheus Centre is an independent specialist College in Godstone, Surrey. We focus on developing independence skills through performing and visual arts and make dramatic improvements to young disabled adults’ lives. Set up by musician and songwriter Sir Richard Stilgoe, Orpheus offers learning, supported housing and personal care all on the same site in Godstone, Surrey. We showcase what Orpheus students can offer in the workplace and we challenge the barriers to employment faced by some disabled people. We are currently seeking a self-motivated, skilled and experienced Facilities and Housing Administrator who is computer literate and able to take the initiative when required and support all members of the Estates/Facilities team in a range of tasks This role is crucial to the smooth running of the Estates/Facilities team and will provide effective administration and organisation on a day to day basis, collating information and data and supporting managers within the department. 35 hours per week / 52 weeks per year (hours may be altered on occasions according to the needs of the curriculum and organisation) Salary: £21,840 per annum Excellent benefits include (but not limited to) 25 days annual leave plus bank holidays, enhanced pension contribution, free staff lunches, Employment Assistant Program (EAP) and training and development opportunities. Essential qualifications, knowledge and experience: 5 GCSE’s or equivalent at Grade C or above including Maths and English Language Minimum of two years’ experience of working in an administration role Experienced user of MS Office packages, in particular Word, Excel and Outlook Understanding of effective utilisation of resources Awareness of health and safety legislation and good practices Knowledge of MIS Excellent computer literacy and administrative skills Drive to achieve results – sets own standards, checks own work and demonstrates a positive approach Pro-active approach to problem solving Experience of liaising with local authorities and supporting people with housing related administration, such as tenancy agreements and housing benefit applications is desirable but not essential. Orpheus is committed to safeguarding and promotes the welfare of all service users. We are committed to the promotion of equal opportunities. This post is classed as having a high degree of contact with vulnerable adults and is exempt from the Rehabilitation of Offenders Act 1974. It is therefore subject to an Enhanced disclosure through the Disclosure Barring Service. In order to be considered you must be eligible to work in the UK. The Orpheus Centre is proud to be a disability confident employer.
We have made a positive commitment to employing disabled people. Reasonable adjustments will be made to the recruitment procedure as required in consultation with the applicant to ensure no-one is disadvantaged because of their disability. If a disabled person is selected for a position, reasonable adjustments will be made to the workplace, including premises and equipment, work duties and practices or policies, as appropriate. All disabled applicants who meet the minimum criteria for the role as set out in the role profile and person specification will be guaranteed an interview. As a Disability Confident Employer, we are: Challenging attitudes towards disability Increasing understanding of disability Removing barriers to disabled people and those with long-term health conditions Ensuring that disabled people have the opportunities to fulfil their potential and realise their aspirationApplications will be reviewed as we receive them and if a suitable candidate is identified, we reserve the right to close our advert sooner. No agencies please.

Shaping the future of real estate for a better worldAt JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.What this opportunity involves:The Facilities Administrator will play a crucial role in developing, implementing, and monitoring the planned preventive maintenance program for our commercial and retail properties. Working closely with internal stakeholders, external service providers, and our Group Property team, you will utilize our Integrated Workplace Management System (IWMS) to streamline administrative tasks and ensure efficient operations.An Overview…

Click here to view more detail / apply for Facilities Administrator

The Estates and Facilities Directorate (EFD) is seeking an enthusiastic and experienced Estates & Facilities Administrator to work within the Admin Pool team and provide admin support to the wider EFD team.

This is an exciting opportunity for the post holder who is organised and enjoys working with a multidisciplinary team.

The post holder will be required to support the Senior Management and work closely with other members of the Estates & Facilities team.

The post holder will be required to liaise with a range of staff internally and externally across the Trust, with partner and external organisations.

The Estates & Facilities Administrator will actively manage the administrative processes in connection to Estates & Facilities related tasks.
• To provide efficient and effective administration relating to the financial aspects of the Estates and Facilities functions, such as raising purchase orders and receipting invoices.
• To utilise CAFM (computer aided facilities management systems) and running of reports from such systems.
• To provide contractual support for processes such as Contract Change Requests and Minor Works Requests.
• To provide high quality and accurate records, including databases, trackers, and spreadsheets.
• Facilitate meetings, accurate minute taking and recording action trackers.
• Diary management.

To provide cover for Estates and Facilities Admin Pool team as and when required

University College London Hospitals NHS Foundation Trust (UCLH) is one of the most complex NHS trusts in the UK, serving a large and diverse population. We provide academically led acute and specialist services, to people from the local area, from throughout the United Kingdom and overseas. Our vision is to deliver top-quality patient care, excellent education, and world-class research.  

We provide first-class acute and specialist services across eight sites:  
• University College Hospital (incorporating the Elizabeth Garrett Anderson Wing)
• National Hospital for Neurology and Neurosurgery
• Royal National ENT and Eastman Dental Hospitals
• University College Hospital Grafton Way Building
• Royal London Hospital for Integrated Medicine
• University College Hospital Macmillan Cancer Centre
• The Hospital for Tropical Diseases
• University College Hospital at Westmoreland Street

We are dedicated to the diagnosis and treatment of many complex illnesses. UCLH specialises in women’s health and the treatment of cancer, infection, neurological, gastrointestinal and oral disease. It has world class support services including critical care, imaging, nuclear medicine and pathology. 

We are committed to sustainability and have pledged to become a carbon net zero health service, embedding sustainable practice throughout UCLH. We have set an ambitious target of net zero for our direct emissions by 2031 and indirect emissions by 2040.

The EFD has a broad portfolio of responsibilities which range from security, fire safety, daily cleaning, and mail services to creating and sustaining a safe and healthy environment for our patients, staff, and visitors. We are responsible for the management of Facilities Management contracts and overseeing the services provided by our Service Providers.

Our main areas of operation are:

• Estates maintenance: working closely with our service provider and PFI partners to deliver major planned and critical reactive maintenance and the long-term planning and implementation of our capital investment, asset improvement, and project delivery.
• Facilities and hotel management: providing operational management of cleaning/domestic, portering, catering, and other “soft” services and facilities in multi-occupant buildings
• Fire safety and security services: including fire training, evacuation procedures, security matters, and advice
• Environmental sustainability and carbon management: managing the energy, and waste, and promoting better use of our resources to minimise the effect on the environment.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description.

Come and be a part of the best NHS trust in England to work for, according to our staff*

UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust

*In the most recentNHS staff surveyUCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England – for the second year in a row.

UCLH top trust to work at in England – for the second year running! : University College London Hospitals NHS Foundation Trust.

Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.


This advert closes on Thursday 21 Mar 2024

Proud member of the Disability Confident employer scheme

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

Maintenance Hub Administrator

Come and join our One Great Team here at Haven as a Maintenance Hub Administrator!

As part of our Maintenance Team, you will… 
As Maintenance Administrator (Hub Administrator) you will enjoy a fast-paced environment ensuring that all the maintenance work on park is planned, delivered and executed in the most effective, efficient and effortless way possible.  You will be driving the efficiency of the maintenance and stores operations by planning and communicating with other internal teams and acting as their internal contractor to ensure works are completed by the Maintenance Team.
• Reviewing work requests
• Scheduling and allocation of work
• Administrating the jobs process
• Stock and asset management and control
• Mobile device management (where applicable)
• Communicating to internal customers, contractors, manufacturers, insurers, and suppliers
• Goods In process
• Contractor management
• Communicating effectively to all team members

What’s In It For You? 
- Free use of our Leisure Facilities, including swimming pool  
- Up to 50% Discount off food on Park and 20% discount in our shops  
- Opportunity to use our Corporate Box at the O2 Arena  
- Fantastic Discounts with many national Brands & Retailers  
- 20% Discount to you, your family & friends across Haven & Warner Leisure Hotels  
- Reward & Recognition Schemes  
- Training and development opportunities including fully funded qualifications  
- Fantastic Health, Mind & Money Support Programme  
- Enhanced family friendly policies and pay* (eligibility criteria applied) 

Pay Rates: Highly Competitive + Benefits

Experience and Qualifications 
You may already be an administrator which is great! All we are looking for is…

- Must be highly competent (and confident) in computer and IT systems.
- Evidence of previous administrative roles
- Able to present information confidently at all levels
- Be highly service driven towards both ‘Owners’ and internal customers

Who are we? 
We’re part of an award-winning Bourne Leisure family, which includes Haven & Warner Hotels. We have 9,000 fantastic team members and 39 beautiful seaside locations and our HQ based in Hemel Hempstead. 

What’s it like to work with us? 
Working with us is ultimately defined by our exceptional people and teams. At Haven, we take pride in our Breath of Fresh Air culture, which focuses on valuing and supporting every team member. We prioritise openness and transparency in our interactions allowing our team members to be their authentic selves.

Working hours are on a rota over a 7 day period and could include evenings and weekends (depending on role). We aim to offer flexibility where we can, including full or part time hours. 

We would love to hear from you 
If you would like to apply for this role, click apply now. We will ask you a few questions which may take around 5 minutes, then click submit and one of the Team will be in touch. 

What can you expect during the recruitment process? 
When invited to meet with us, you will have an interview and either a practical assessment or a skills test, depending on the role. If you require any support or reasonable adjustments to help you perform at your best during this process, please let us know.

Diversity, equity, and inclusion are at the heart of who we are and what we do. Our commitment to these values is unwavering and they are central to our mission. We encourage applications from all backgrounds, communities and industries and we are happy to discuss any reasonable adjustments or flexibility that you may require, including whether a role can be part-time or a job-share. 

We genuinely care about every candidate's experience during the recruitment process and are here to provide support where we can. If you require any assistance or reasonable adjustments while applying, please don't hesitate to reach out to us at resourcingteam@bourne-leisure.co.uk

JOB TITLE : FACILITIES ADMINISTRATOR

Links to: Facilities Manager

WHO ARE WE?

Nexus is an empowering, learning-focused community. We strive to create an honest, open and innovative community with our learners, parents and peers. We believe that we have something unique and special here, we are proud to be different in the way we work; and how we teach and learn.

WHO ARE WE LOOKING FOR?

At Nexus, we do things differently. Each member of staff is valued and recognised as a unique individual collaborating as part of a supportive community, to elevate one another with innovative ideas. Our strategies emerge from the collective positive mindsets of our colleagues. You will experience high levels of ownership and empowerment in your role.

JOB DESCRIPTION

Facilities Administrator is responsible to perform all related paperwork, data report and data management as and when required. Ensure a proper clean, safe and hygiene school environment to the functionality of school. Strong organisational and management skills with high accuracy to look into the details.

ROLE AND RESPONSIBILITIES

• First point of contact for facilities work requests, including all internal requests and requests from facilities rentees
• Interact with staff, clients, suppliers, vendors and visitors
• Oversee administration of the facility’s daily operations, planning schedules and delegating activities among group members
• Assisting the Facilities Manager with renovation projects
• Assisting the Facilities Manager with preparation of tender documents including coordinating with vendors
• Assisting the Facilities Manager with discussions of classroom furniture with teachers and arrange quotations
• Manage the Facilities helpdesk and assign helpdesk tickets to the relevant staff as applicable
• Schedule, facilitate, monitor and/or oversee the maintenance and servicing schedule of planned preventative maintenance (PPM), as well as unforeseen maintenance needs, like electrical, equipment , etc
• Coordinate facilities and building management jobs with vendors like security, cleaning, cafeteria, landscaping, swimming pool maintenance, etc
• Coordinate facilities support for events/social activities by deploying relevant manpower and ensure set-up is done according to the request
• Record meeting minutes with contractors and third party vendors
• Get quotes and estimates for jobs which can’t be executed by internal staff
• Raise Purchase Order Requisition and disseminate the purchase to the relevant requestor
• Monitor and track the renewal/application for all building and maintenance licences as required by the Statutory Boards and Regulatory Bodies (eg. NEA, SLA)
• Maintain proper records for work requests, including supporting evidence for Compliance with all Regulatory Bodies
• Maintain confidentiality in all aspects of the job, including vendor relation, financial matters, etc
• Provide other administrative support, as requested by the Facilities Manager
• To perform any other duties as assigned by the management, stakeholders and reporting manager/link
• Involvement in whole school events and activities as required.

QUALIFICATIONS AND SKILLS

• Minimum Higher College education / Degree / Diploma and or Certificate in Business / Certificate in facilities management or relevant certificates.
• Preferred Minimum 1 year of administrative working experience, candidate without experience but willing to learn will also be considered
• Knowledge in Pivot table
• Knowledge in online and offline Google Workspace – Gmail, Google sheet. Google docs, etc
• Knowledge in Microsoft Office (MS office).
• Knowledge in document processing and bookkeeping.
• Knowledge in basic procurement such as PO, PR, DO and invoice.

Nexus International School (Singapore) is committed to the safety and wellbeing of our children and families. Nexus endorses the Convention on the Rights of the Child, which Singapore ratified on 11 December 2008, and establishes a clear policy and guidelines to protect our learners from maltreatment by any person or persons who come in contact with them in any environment.

Nexus International School (Singapore) is an equal opportunity employer. We respect and seek to empower each individual and value the diverse cultures, perspectives, skills and experiences within our school.

Whilst every effort has been made to explain the main duties and responsibilities, the role may be revised from time to time.

If you are interested in this role, please submit your application to:

https://careers.taylors.edu.my/job-invite/3329/

MinRes is a top 50 ASX mining services company with a strong pipeline of projects that will drive unprecedented growth over the next five years. Our people are the foundation of our success, and we offer attractive salaries and benefits, opportunities for career advancement and world-class workspaces designed for employee wellbeing – to ensure our people get their best life! The Role Our MinRes Marine Technical team is expanding and seeking a Marine Maintenance Administrator to assist with our planning and execution of efficient purchasing process.  You will play an integral role ensuring relevant deadlines are met, whilst maintaining strong relationships with external suppliers on behalf of MinRes Marine Transshipment Operation. This position will report directly to the Marine Maintenance Planner and be based at our HQ office on Osborne Park. You will have the ability to join a great technical Marine team and the opportunity to further develop your career pathway. Key deliverables Generate…

Click here to view more detail / apply for Marine Maintenance Administrator