Total 75 Corporate Legal Executive job vacancies in Administrative / Clerical category in Pasir Gudang

We are looking for an Enthusiastic, Energetic Admin Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

· Coordinate with operations team regarding customers' requests

· Perform daily data update into operations system

· Prepare invoices and setup billing & payments

· Manage customer information database

· Prepare presentations and documents (including e-filing)

· Handle other ad-hoc admin & support duties as assigned

Job Requirements:

· Minimum 1-year relevant working experience, including in admin, accounts executive roles

· Proactive Fast learner with a tremendously positive attitude

· Dedicated, detail-oriented and efficient

· Adaptable and Able to work with minimal supervision

· Patient listener with excellent communication skills

· A flair in using new software will be added advantage

· Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

We regret that only shortlisted candidates will be notified.

Key Responsibilities:

- Provide administrative support for the Church Office and Sunday Services

- Assist the Administrator in day-to-day matters

- Generate and prepare reports ie TRAC Statistical Report, Local Conference Reports, etc

- Provide support for baptism and membership process

- Maintain accurate baptism and membership database

- Assist in enhancing the church’s online presence, and presence in the neighbourhood

- Handle office tasks, such as filing, schedule meetings, purchase supplies, respond to email enquiries, designing and updating publicity collaterals, and any other administrative work

- Screen phone calls / emails and route the party to the appropriate staff

- Greet and assist visitors/vendors

- Assist with payment of vendors

- Any other tasks assigned by Pastor-In-Charge or Administrator

Requirements:

- Minimum GCE ‘O’ Levels

- Some prior administrative experience and open to learning

- Proficient with Microsoft Office, WordPress, Canva, etc

- Bilingual in both written and spoken English and Mandarin

- Good knowledge of PDPA

- Able to work independently and a good team player

- Good written and communication skills

- Resourceful with good interpersonal skills

- Committed and meticulous

- Prepared to work 5.5 days

Only Singaporeans or Singapore PR may apply.

Please send your detailed resume with your current and expected salary to Administrator at hr@lhmc.org.sg.

• Position : Admin Executive (Automotive) - Up to $3200 + Bonus
• Location : Central Area - Alexandra Road
• Working hours : Monday to Friday | 9am - 6pm
• Salary (commensurate with experience) : Up to $3,200 + Average of 1-2 Month Bonus + Annual Leaves + Medical Benefits
• Duration : Permanent
• Industry : Automotive

Main Responsibilities:

• Handle car sales related administrative work
• Coordinating with inter-department for day-to-day work
• Handle data entry work
• Any other duties assigned by immediate supervisor from time to time

Requirements:

• Minimum of GCE O'/N' levels and its equivalent
• Proficient in Microsoft Office
• Bilingual in English and Mandarin to communicate with all associates who can only converse in Mandarin.

Email to: chloe@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Chloe Ong

Senior Consulting Manager (APAC)

Reg no.: R22105510

EA No: 13C6684

• Position : Admin Executive/Assistant -x3
• Location : Tuas - daily company transport to/from Boon Lay and Jurong East MRT
• Working hours : Monday - Friday 9.00am to 6:00pm
• Salary (commensurate with experience) : Up to $3admin 200 + AWS + 14 Days Annual Leave + Variable Bonus + Mobile allowance
• Duration : Permanent
• Industry :Concrete Precast

Main Responsibilities:

• Work as part of our admin team to ensure customers the best possible experience on all fronts of the company.
• Check all POs and DOs from internal and external parties to ensure items, quantity, and amount are correct.
• Data entry of information
• Filing, checking and verify documents.
• Office admin including handling phone calls.
• Additional administrative duties when assigned.

Requirements:

• Proficient in software applications, particularly Microsoft Office
• Good communication skills.
• 1-2 years relevant experience preferred.
• well-organized, meticulous and able to work in a fast-paced environment\
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to joie@searchpersonnel.com.sg

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

• Position : Logistics Administrative Executive (Luxury Retail) – Up to $3,600 - Alexandra - All Welcome!
• Location : Alexandra
• Working hours : 5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $3,600 + AWS + Performance Bonus + 14 Days AL
• Duration : Perm
• Industry : High End Luxury Watch Retailer

Responsibilities:

• Assiting in all administration and logistics duties such as marketing logistics, inventory and watch boxes
• Ensure that items are prepared for third party collection or delivery
• Coordinating with Logistics forwarders on receiveing of cargo and perform stock count according to movement
• Ensure all inventories are properly monitored and reconciled
• Ensure all shipments are properly checked against shipment invoices and to follow up with HQ if necessary
• Ensure quality control on shipments according to company guidelines and standards
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Diploma qualifications in Logistics related field
• Prior experience in related logistics field
• Must be physically fit to carry items

Email to: jeslyn@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Job Description

· To provide administrative paperwork support in the daily operation of the Admin Department.

· To manage the Office Management’s Assets Tagging and Tracking.

· To facilitate Stationery, Toilet and Pantry Orders.

· General upkeep of the office.

· Oversee the schedule and duties of the Cleaner.

· Assist with procurement of general office supplies/purchase partition material/tools

· Provide general administrative support whenever required

· Data entry

· Handling construction workers' daily schedule

· Assist OM in planning company events such as birthday mean/company trip

· Any other duties as and when required

JOB SPECIFICATION

Qualifications

· Minimum Diploma, preferably in the field of Administration or equivalent.

Experience

· Preferably with 1-3 years of relevant experience in general administrative duties.

Additional Skills & Knowledge

· Responsible, dedicated and hardworking

· Possess initiative and meticulous in work

· Good organisational skills and ability to multitask

· Good interpersonal skills, initiative and able to work independently and as part of a team

· Proficient in MS office applications

Welfare & Benefit

Working hours: 5 days a week (Sat and Sun off)

Annual Leave: 14 days

AWS

Medical claims

Remarks:

Interested applicants, please remember to include the following details for us to conduct a more effective job-matching for you:

· 1. Work experiences and job responsibilities

· 2. Current and Expected salary

· 3. Reason for leaving

· 4. Date of availability

· 5. Education background

· 6. Recent photo

Company Benefits:

• Salary Package: Basic + Bonus + AWS
• Working Hours: 5 Days works
• Medical Claim
• Company trip
• Good welfare

• Position : Admin Executive/Assistant -x3
• Location : Tuas - daily company transport to/from Boon Lay and Jurong East MRT
• Working hours : Monday - Friday 9.00am to 6:00pm
• Salary (commensurate with experience) : Up to $4200 + AWS + 14 Days Annual Leave + Variable Bonus + Mobile allowance
• Duration : Permanent
• Industry :Concrete Precast

Main Responsibilities:

• Work as part of our admin team to ensure customers the best possible experience on all fronts of the company.
• Check all POs and DOs from internal and external parties to ensure items, quantity, and amount are correct.
• Data entry of information
• Filing, checking and verify documents.
• Office admin including handling phone calls.
• Additional administrative duties when assigned.

Requirements:

• Proficient in software applications, particularly Microsoft Office
• Good communication skills.
• 1-2 years relevant experience preferred.
• well-organized, meticulous and able to work in a fast-paced environment\
• Bilingual in English and Mandarin to liaise with Chinese clients who can converse in Mandarin only.

Email to joie@searchpersonnel.com.sg

Do visit Search Personnel Pte Ltd for more job listings.

***We DO NOT charge our candidates any referral fee nor bind them with any contract.***

Joie Chang

Deputy Consulting Director (APAC)

Reg no.: R2090601 | EA No: 13C6684

Job Descriptions:

1. As the Executive Assistant, oversee all work or personal matters pertaining to the Chairman and CEO with efficiency and promptness.
2. Organize and synchronize meetings, appointments, and events for the Chairman and CEO.
3. Coordinate comprehensive travel and accommodation arrangements for the Chairman and CEO as well as other company representatives.
4. Screen incoming calls, emails, and office visitors, managing all correspondence adeptly.
5. Prepare facilities for scheduled events, including arranging refreshments when necessary.
6. Handle the procurement of office supplies, oversee mail, and courier services, and serve as the primary liaison with the facilities management of the office building regarding any office-related issues.
7. Assume responsibility for all administrative and office-related affairs.
8. Document minutes for weekly office meetings, ensuring accurate and concise records.
9. Assist in the coordination of all company events, such as birthday celebrations, staff gatherings, and company dinners.
10. Fulfill any additional responsibilities as delegated by HR Manager and management.

Requirements:

1. Possess at least a Diploma in Business Administration or any field.
2. Demonstrate 1-3 years of secretarial or personal assistant working experience, ideally within a leadership or senior management context.
3. Meticulous and detail is essential.
4. Proficiency in spoken and written Chinese, English, and Bahasa Malaysia is beneficial for effective communication and document translation purposes.
5. Maintain professionalism, exceptional organization, and time management skills while upholding strict confidentiality and handling sensitive information discreetly.
6. Show proficiency in both independent work and teamwork, being proactive and detail-oriented. Be adaptable to changing priorities and schedules..
7. Proficient in MS Office applications; Words, Excel and PowerPoint.

Role & Responsibilities:

Major role (Accounting)

• Ensure accuracy and timely execution of daily operational and transactional accounting
• process sales quotation, sales order, delivery order and invoicing
• review, check approval process for purchase orders with guided SOP
• ensure timely accounts receivable (sales collection)
• maintain and process accounts payable (matching PO / Invoices)
• process inter-companies’ billings
• update of Bills of Materials (BOM)
• update monthly trade debtors aging listings and follow up on outstanding receivables
• process banking documentations & transactions and monthly bank reconciliation
• ensure up-to-date postings of general ledger accounting
• preparation of monthly cash-flow statement
• maintain up-to-date fixed assets schedule
• assist in quarterly and year-end accounting functions : preparation of GST reports, inventory reports, stock-take audit, year-end audit schedules, financial reports, taxation.

Minor role (Admin)

• assist to log in customers’ request and complaints in SAP system and liaise with Application & Sales team to resolve issues on-time
• assist to submit Product Incident Report to management and suppliers
• monitor customer service contract
• assist in standard logistics operation
• submission of government claims disbursement (child-care leave, maternity leave, grant-support claims)
• office / HR admin duties (courier / stationery / pantry / staff welfare activities)

Requirements:

• Diploma in Finance / Accountancy or equivalent qualifications
• A minimum of 3 years of relevant experience in Finance and Accounting function
• Proficient in Microsoft Excel and experience in SAP B1software is a strong advantage
• An independent, meticulous individual with good interpersonal and analytical skills
• Singaporean/PR are welcome to apply

· Position: Broking Executive (100% ACCOUNT SERVICING/NO SALES INVOLVED)

· Location: Raffles Quay (Walking Distance from MRT)

· Working hours: Monday to Friday (8.45am - 6pm)

· Salary (commensurate with experience): Up to $4,500 + AWS + Performance Bonus + 16 Days AL + Flexi Benefits

· Duration: Permanent

· Industry: Insurance Broking

Main Responsibilities:

· Provide insurance broking advice and insurance placement for clients

· Liaise with clients to understand their insurance needs and advise them on the available insurances coverage available

· Obtain relevant underwriting information from client for submission to underwriters for quotation and terms

· Reviewing rates, terms and conditions of quoted insurances and advising clients accordingly

· Monitoring respective clients' statement of accounts regularly and ensuring that any outstanding payments are collected from client

· Reviewing the list of renewal business on a daily basis and ensuring that necessary action is taken to renew clients' expiring policies where applicable and necessary

· Any other ad-hoc duties assigned

Requirements:

· Bilingual in English and Mandarin to liaise with Mandarin speaking associates in view of business communications

· Possess a Diploma in any Discipline

· At least 1 year of working experience in insurance/bank etc

· Proficient in Microsoft Excel and Word

· Required to take the Commercial General Insurance (CGI) certificate (fully funded by company), if candidate does not possess the certificate

· Training is provided

Email to: abby.pang@searchpersonnel.com.sg for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

General Administrative Support

· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.

· Ensure professionalism in handling and greeting of visitors/investors.

· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.

· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.

· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.

· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.

· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.

· Updating of employee’s master contact list and any business contact list.

· Assist the mangers in ad-hoc duties as and when needed.

Corporate Office Support

· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.

· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.

· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.

· Assist CEO in Secretarial related matters as needed.

· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.

· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.

· Coordinate necessary Investor relations related events.

· Other ad-hoc duties assigned by the managers from time to time.

Requirements

·Diploma or relevant qualifications.

·Good knowledge of MS Office - Excel and PowerPoint

·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills

·Good communication and interpersonal skill

·Ability to work independently and meet tight datelines

Please apply thru mycareersfuture or emails to hr@mi-technovation.com

Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

• Administrative Duties:
  • Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
  • Coordinate appointments, meetings, and travel arrangements for team members.
  • Assist with document preparation, filing, and data entry tasks as needed.
• Bookkeeping and Financial Management:
  • Maintain accurate financial records using accounting software.
  • Prepare invoices, quotes, purchase orders, and expense reports.
  • Monitor accounts payable and receivable, ensuring timely collections and payments.
  • Assist in budget planning and financial reporting activities.
• Quoting and Proposal Management:
  • Develop and issue quotes and proposals to clients based on project requirements.
  • Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.
• Collections:
  • Follow up with clients on outstanding invoices and payments.
  • Implement effective collection strategies to minimize overdue accounts.
• Marketing Support:
  • Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.
  • Assist in organizing marketing events, trade shows, and other promotional activities.

Requirements

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.

We are looking for an Enthusiastic, Energetic Admin & Operations Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Operations Support

Ø Perform daily data update

Ø Perform daily invoice preparation

Ø Setup billing and payments

Ø Coordinate ad-hoc requests from customers

• Admin Support

Ø Responsible for data entry and information management, including e-filing, contact database and document management

Ø Mange and coordinate meeting calendar

Ø Handle office management and other administrative duties as assigned

Job Requirements:

• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• Proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint
• A flair in using new software will be added advantage

We regret that only shortlisted candidates will be notified.

• Position : Logistics Administrative Executive (Luxury Retail) – Up to $3,600 - Alexandra - All Welcome!
• Location : Alexandra
• Working hours : 5 Days Work Week – Monday to Friday: 9.00AM to 6.00PM
• Salary (commensurate with experience) : Up to $3,600 + AWS + Performance Bonus + 14 Days AL
• Duration : Perm
• Industry : High End Luxury Watch Retailer

Responsibilities:

• Assiting in all administration and logistics duties such as marketing logistics, inventory and watch boxes
• Ensure that items are prepared for third party collection or delivery
• Coordinating with Logistics forwarders on receiveing of cargo and perform stock count according to movement
• Ensure all inventories are properly monitored and reconciled
• Ensure all shipments are properly checked against shipment invoices and to follow up with HQ if necessary
• Ensure quality control on shipments according to company guidelines and standards
• Any other ad-hoc duties as assigned

Requirements:

• Minimum Diploma qualifications in Logistics related field
• Prior experience in related logistics field
• Must be physically fit to carry items

Email to: jeslyn@searchpersonnel.com.sg

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Jeslyn Tan

Senior Consulting Manager (APAC)

Reg no.: R21101247 | EA No: 13C6684