Total 140 Administrative job vacancies in D18 Tampines, Pasir Ris

After the vehicle is ordered, the Administrative Coordinator will support to order parts for the vehicle with related departments.

Work Location: Inchcape Centre, 2 Pandan Crescent, Singapore 128462

Work Schedule:

• Monday – Friday : 8.15am – 5.00pm
• Alternate Saturday : 8.15am – 4.00pm

Job Responsibilities

• Allocation of daily job list, create new order number and parts for Pre-Delivery Inspection (PDI) vehicles
• Creating of purchasing order to supplier, match and input delivery order into system
• Upload vehicles information into system, assign and tag in vehicle unit (IU) number
• Upload registration number of franchises vehicles
• Review delivery date, invoice date and issue exit pass/ flashpay card/ SD card for each new vehicle delivery as per checklist sheet
• Generate monthly invoicing report for registered vehicles
• Support ah-hoc reports and tasks assign by PDI Manager

Job requirements

• Preferably with a Diploma in Commerce or Business-related discipline
• Proficient with MS Office Tool (e.g. Excel, Word, PowerPoint)
• Willing to learn new system for jobs order, creation, delivery order and etc
• Comfortable with routine administrative tasks
• A meticulous and ownership taker to follow through the process to completion
• Good in coordination and organizing skills, a team player who work without supervision

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, or disability.

Inchcape is the leading global automotive distributor operating in more than 40 markets. We partner with some of the biggest brands in the business to power better mobility today and in the future.

Our diverse global team of over 20,000 talented people foster an inclusive and collaborative culture, championing a brilliant experience for our customers and partners. We’re a dynamic and fast-growing business, dedicated to shaping a successful and sustainable future for the industry.

Here, you will unlock your full potential with career opportunities and learning experiences. You’ll work with cutting-edge technology, ground-breaking innovation, and forward-thinking colleagues. If you are highly driven with a can-do attitude, and you bring out the best in yourself and others, then join us to power new futures.

Job Responsibilities

Provide professional administration support and ensure effective communication and confidentiality is maintained at all times

Arrange and coordinate various meeting and events and follow up actions

Prepare various reports and presentation materials

Handle ad-hoc requests as they arise

Handle department staff claims/ payments

To generate weekly monthly reports for management analysis

Requirement

Able to learn fast with minimum supervision

Type, edit and proofread documents

Able to multi-task and prioritize daily workload

Energetic, positive minded individual

Strong organization, communication and interpersonal abilities

Qualification

Minimum Diploma in Business, HR, Marketing, Management or any related discipline

1 – 2 years of similar working experience

Excellent knowledge in MS Office software including Excel, Word and Powerpoint

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Responsibilities:

• Manage corresponding email, faxes, mails & telephone calls.

• Perform Data Entry - Purchase Order, Delivery Order, Invoices and Packaging.

• Liaise with supplier on goods in & out.
• Order logistic items for Head Office and outlets.
• Assist in any ad-hoc duties when assigned.

Requirements:
• Minimum 'O' level certification.
• Proficient in Microsoft Excel and Word.
• Well verse in English and Mandarin to liaise with overseas counter-part.

By submitting your personal data and/or resume, you give consent to collection, use and disclosure of your personal data and/or resume by the company for the purpose of the processing and administration by company relating to this job application.

**We regret to inform that only shortlisted candidates would be notified. **

Key Responsibilities:

- Provide administrative support for the Church Office and Sunday Services

- Assist the Administrator in day-to-day matters

- Generate and prepare reports ie TRAC Statistical Report, Local Conference Reports, etc

- Provide support for baptism and membership process

- Maintain accurate baptism and membership database

- Assist in enhancing the church’s online presence, and presence in the neighbourhood

- Handle office tasks, such as filing, schedule meetings, purchase supplies, respond to email enquiries, designing and updating publicity collaterals, and any other administrative work

- Screen phone calls / emails and route the party to the appropriate staff

- Greet and assist visitors/vendors

- Assist with payment of vendors

- Any other tasks assigned by Pastor-In-Charge or Administrator

Requirements:

- Minimum GCE ‘O’ Levels

- Some prior administrative experience and open to learning

- Proficient with Microsoft Office, WordPress, Canva, etc

- Bilingual in both written and spoken English and Mandarin

- Good knowledge of PDPA

- Able to work independently and a good team player

- Good written and communication skills

- Resourceful with good interpersonal skills

- Committed and meticulous

- Prepared to work 5.5 days

Only Singaporeans or Singapore PR may apply.

Please send your detailed resume with your current and expected salary to Administrator at hr@lhmc.org.sg.

Key Responsibilities

· Provide a memorable experience with the highest level of responsiveness.

· Provide prompt response to source, suggest, recommend, book, and confirm printing, facilities, recreation, catering, gifts, and visa requests by providing available maps, and other materials.

· Project an approachable and professional image in personal appearance, manner, and demeanour. Maintain a clean and organized work environment.

· Attend to students, staff, faculty, visitors and resident complaints, feedbacks, concerns, requests, and suggestions promptly.

· Conduct quality assurance as a follow-up.

· Strive to resolve residential/facilities matters and/or elevate to the Residence/Facilities Manager when matters are outside scope or ability.

· Serve as information liaison to Residence/Facilities Manager.

· Maintain consistent presence at workstation.

· When so directed, participate, and assist in organising in campus-wide functions.

· Maintain a record on room reservations. Maintain professional telephone etiquette.

· Knowledgeable of current local attractions or events (concerts, theatre, sporting events, special events, and more.)

· Assist and coordinate with new move-ins as necessary.

· Provide administrative assistance to the facilities team and other assign departments when need arises.

· Implement recycling or other related cost-saving environmental programs, as approved by supervisor.

· Assist with package deliveries.

· Maintain records of students’ details, staff listing, and other data necessary for general queries.

Requirements

• Proven work experience as a receptionist, office admin, or similar role
• Diploma in Business Administration or equivalent
• Excellent communication and interpersonal skills
• Strong organizational and multitasking skills, with the ability to prioritize workload.
• Proficient in MS Office (Word, Excel, and PowerPoint)
• Experience in managing inventory and office supplies.
• Have positive attitude and professional demeanour.

1) HR and Administration duty.

a) Payroll processing; including salary, bonus, expense claim computation and processing, CPF submission, SDF computation, payment process…etc.

b) HR administration including of keeping track of attendance, leave, employee records…etc.

c) Administration and enrolment of staffs insurance .

d) Work permit application and have a good understanding of MOM policy.

e) In process and out process documentation and ensure a proper execution of HR policy.

f) Payable and Accounts Receivable not limiting to invoice processing.etc.

2) Strategy duties

a) Assist in staff’s performance evaluation administration.

b) Involved in resources management, on-going recruitment through advertisement and working closely with education institution.

c) Develop a recruitment and talent development strategic in line with Pulley Ascent Business requirements.

Job Requirements:

1) At least 1 year work experience of related job scope

2) Diploma / higher NITEC

3) Basic Accounting Knowledge

4) Good working knowledge of MS office not limiting to Excel, Word.

Responsibilities

• Logistic handling, collection, unpacking of carton boxes
• Manual document preparation for scanning including removing of paper clips, staples, book bindings etc
• Operate high-speed production scanners equipment
• Scan and archive documents including archival of original hardcopy documents
• Document Quality Checking of Scanning and Indexing and final output
• Check if there are any double feeding between the rollers, remove paper jam and perform simple cleaning of rollers
• Document reassembly (including rebinding), Packing, labelling, delivery and return of carton boxes
• Arrange disposal of carton boxes as required
• Processing of hardcopy applications according to systems provided
• Processing of softcopy applications received from different internal channels & processing it into systems provided
• Ensuring incoming cases are handled on time and accurately

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Responsibilities

• World check processing of new applications
• Giro forms processing (Hardcopy & Softcopy)
• Performing of maker and checker role when processing Giro forms
• Ensuring incoming cases are handled on time and accurately (via Email & inhouse system)
• Tallying of end of day cases for daily report.
• Familiar with Microsoft Office
• Proactive, accuracy and can work independently

Requirements

• Good written and verbal communication (English)
• Basic computer and technical skills
• Data entry experience and strong admin background
• An understanding of priorities and the ability to meet services datelines
• Ability to assume responsibility for assigned daily + (Ad hoc) tasks and to achieve daily target
• Attention to detail
• Ability to work independently or in a team environment
• Able to work overtime during month end (if required)
• Prior relevant industrial experience is an added advantage

Job Title: Customer Support Administrative Coordinator

About the position

As a Customer Support Administrative Coordinator, you will:

• Invoice Customers as per initial quotation and based on service outcome.
• Assist in maintaining customer databases and updating customer records.
• Maintain annual support agreement renewals.
• Route Customer Support related requests to the responsible Team.
• Provide service quotation to Customers, coordinate, and schedule field support attendances.
• Book Field Support Engineers and Service Partner for the job and connected them with customer’s representatives.
• Support Field Coordinators on ad-hoc requests.

To be successful in this role, we expect you to have/be:

· Commercial vocational diploma with corresponding professional experience
(The position is suitable for a recently graduated candidate or a person with one- or two-years’ experience)

· Excellent communication skills

· Positive attitude

· Good time management

· Adaptable and flexibility

· Experience in Navision, Dynamics CRM is a plus.

Why you and us?

You are valuated – as your true self. At Wärtsilä YOU matter. We value diversity and are committed in supporting inclusive work community.

Your growth is supported. We believe in continuous learning & teamwork. Wärtsilian community has your back when it comes to development opportunities – so you can develop beyond your potential.

You get to make a difference. Innovation and sustainability are important for us. Every day, we - Wärtsilians - put our hearts and minds into enabling sustainable societies through innovation in technology and services into reality.

Contact & next steps
Please submit your application before the deadline through our Careers portal. Applications through email will not be considered. After submitting your application you’ll receive a confirmation email.

In case of any questions, reach out to (only for questions from direct job applicants, applications through email will not be recorded or responded to):

Hyun Joo Kim
Talent Acquisition Partner
Email: hyunjoo.kim@wartsila.com

COMPANY DESCRIPTION

Middleton International School (MIS) is part of the EtonHouse International Education Group. More than just an affordable school, Middleton offers high-quality international education, and its close-knit community embraces a truly global teaching and learning community.

An inquiry-driven school, Middleton offers a unique blend of the UK National curricula with Singapore-inspired Maths and Chinese in the primary years through the UK-based IPC (International Primary Curriculum). In the middle years, it offers the IMYC (International Middle Years Curriculum) and the Cambridge IGCSE in the secondary years. Students then move on to taking the UK A-Levels in Grade 11 and 12. Students are also offered integrated specialist programmes, including performing arts, PE and ICT, and co-curricular learning to cater to various interests and talents. MIS is also a leader amongst international schools in offering a well-being programme in collaboration with the contentment foundation in the US.

The academic rigour and strong social-emotional learning equip students with the knowledge and skills to be successful, responsible, and caring global citizens.

RESPONSIBILITIES

• Work with the School Admin and Procurement Manager to support school operations.
• Perform general administrative duties
• Meet and greet parents / students / visitors
• Support procurement and inventory management of school resources including but not limited to teaching resources, stationery, kitchen supplies, stationery, uniforms and others school resources
• Help organise and run Extra Curricular Activities programme
• Assist in the management of student and school information
• Help in school logistics and events as and when required.
• Assist in any other duties as required by the Senior Principal and/or School Admin and Procurement Manager

QUALIFICATIONS

• Possess 3 GCE O' Levels with at least a credit in English Language and a Second Language or relevant ITE qualifications
• Minimum 2 years' experience in administrative skills
• Good working knowledge of Microsoft Office skills
• Additional IT skills will be an advantage
• Good communication and interpersonal skills with the ability to multi-task and work independently
• Only shortlisted candidates will be notified

OTHER INFORMATION

Working Location: 2 Tampines Street 92, Singapore 528889

Please note that your application will be sent to and reviewed by the direct employer - MIS - Tampines