Total 335 Administrative job vacancies in The United States of America

Please see attached Job Description and Job Specification for further detail and more information. Please see contact details on advert.

Using Microsoft Office applications to produce letters, memos and other documents as requested. Answering telephone calls promptly and courteously, assisting the caller or redirecting the call as appropriate. Ensure all queries from colleagues and external organisations are dealt with quickly and effectively in the department, producing file notes as necessary. Uploading correspondence and documents to the Clinical portal. Ensuring that all radiology and blood results are reviewed and distributed to correct Consultant Logging and Tracking patient notes for delivery and discussion at the Emergency Care Mortality and Morbidity meeting. Track patient Discharge Summaries from across the Emergency Care Centre footprint and ensure they are completed by the relevant doctor as required. Maintain investigations spreadsheet escalating issues as required. Maintain an efficient filing system ensuring all information is filed accurately and promptly. Opening and dealing with incoming correspondences as appropriate. Undertaking photocopying tasks as and when required. Prepare papers as requested. Retrieve Medical records and update tracking system. Support other staff as requested in a professional manner with various administration duties. Keep up to date with technological developments with regard to developing appropriate skills in the use of current office technology e.g. word processing, spreadsheets, databases, electronic mail, etc. Maintain and encourage safe working practices and environment in accordance with local Health and Safety Policies. To adhere to agreed policies, procedures, and protocols

• Handle and process all accident claims cases. Oversee the full spectrum of Accident reporting, survey, repair & claims
• To assess and prepare estimated accident repair quotations on insurance claim issues
• Monitor and review pending claims and closure of claims in a timely manner
• To handle all administration in the department, prepare & submit monthly report for the department
• Candidate with experiences working in Automotive industry will have added advantages
• Chinese speaking required

Reporting to the Nurse Manager, you will provide administrative support to the home care team.

Responsibilities:

• Perform data entry transactions in the IT system.
• Check patient’s means testing in system. Liaise with next-of-kin on means-testing documents for online submission to MOH.
• Generate monthly means test Subsidy Change Report, update accordingly and send the report to Finance for verification.
• Apply for Home-Based Respite Care (HBRC) for patients; check availability of service with vendors, create referral in ILTC portal, collate all information required for application from nurse and doctor. Send monthly updates of HBRC data to MOHH.
• Process Consumables/ Devices application and guide the family if needed.
• Send daily breakdown of the total number of patients held by the primary nurse to the Triage Nurse.
• Extract weekly audit report when required.
• Email on the 1st week of each month, extract of patients hospitalised for nurses to update any discharges accordingly.
• Send a reminder to the team to confirm entries in INGOT by the 5th of each month.
• Prepare new case sheet folders for primary nurses.
• Prepare a letter to inform referring doctor upon discharge of patient
• Prepare mortality case files for the weekly interdisciplinary team meetings. Check all documents are in order before sending the patient’s file to Medical Record Office.
• Assist to keep track of the number of syringe drivers available for use and those that need maintenance.
• Ensure there are sufficient consumables for use.
• Coordinate with Operations team on bi-annual servicing of oxygen concentrators.
• Assist in sorting and checking of expiry dates of donated non-pharmaceutical items e.g. milk feed, medical supplies & etc.
• Assist in receiving and loaning of donated equipment.
• Arrange for transfer of donated hospital bed.
• Liaise with Volunteer Management on delivery of diapers/milk supplements to patient’s home.
• Keep inventory of medical equipment and record items issued to nurses/doctors.
• Upload patient’s IC, genogram, ACP, faxed discharge summary, clinical reports in INGOT.
• Assist with orientation of new Medical Officer’s initial assignment to Homecare; issuance of work phone, check/submit transport claims, etc.
• Attend to incoming calls and enquiries pertaining to services provided by the hospice.
• Assist to answer triage phone when all nurses are attending training.
• Perform general administrative duties such as filing, faxing, photocopying, dispatching of mails, ordering stationery/clinical supplies and scheduling maintenance checks on office equipment.
• Undertake to keep oneself well informed of the updated industry guidelines and develop new skills that are necessary for the job.
• Maintain a high standard of housekeeping and workplace organisation at all times.
• Any other duties as and when assigned.

Requirements:

• Possess minimum GCE 'O' Level and above or equivalent.
• Minimum of 2 years experience in a healthcare or related field preferred.
• Proficient in Microsoft applications.
• Meticulous, proactive and able to work independently or as a team.
• Customer Service-Orientated.
• Has excellent organisation, interpersonal and communication skills.

Job Description:

· Handle work passes related issues such as application, renewal, cancellation, appealing and updating personal particulars to MOM etc.

· Handle GST submissions, AIS for Employment Income, Tax Clearance, Corporate Income Tax filling, ECI etc., to IRAS

· Prepare and submit government bodies and statutory board related surveys

· Prepare/Approve Quotations, Claims, Invoices; whenever required, as directed by immediate Higher Officials

· Keep track of Insurance matters such as Foreign Worker Medical Insurance, Work Injury Compensation, Security Bonds etc.

· Support general office administration as & when necessary

Requirements:

· Candidate must possess at least a Bachelor's degree

· At least 3 years of experience in the Human Resource / Admin function in Construction Sector.

· Well versed in local regulations relating to human capital, including MOM, CPF and IRAS rules.

· Team player with good interpersonal, written and verbal communication skills with the ability to interact with all levels of people

· Must be able to work independently, driven and takes initiative.

· Must be reliable and a strong team player

· Ability to multi-task and work well under pressure, meet deadlines and drive projects to completion

Proficient in MS Office (Word, Excel, PowerPoint) and able to handle large volumes of data with accuracy

AECOM is seeking an Administrative Assistant to be based in Manila, Philippines

Job Description: 

The Administrative Assistant will provide administrative support to one or more managers within a group, office or business unit including some of or all of the following: prepares or proofs correspondence, forms, spreadsheets, or documents, schedules meetings, makes travel arrangements, and/or maintain inventory of office supplies.

• Assist in general administrative tasks and may provide support to other Executive Assistants
• Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of department’s needs
• Prepares, reviews, submits and tracks expense reports for reimbursements
• Enters, tracks and processes departmental expenses and invoices for payment
• Sharepoint database administration
• Organize and manage Team shared files
• Processes documents for other departments as needed
• Assist in the development and update of project administrative procedures
• Reroutes documents to other approvers when necessary
• Perform other related projects and duties as assigned

· Sort, file and store patients’ case notes securely for all facilities which include the Community Hospital (CH), Chronic Sick Unit (CSU), Inpatient Hospice Palliative Care Service (IHPCS), and Nursing Homes (NH) of the organisation.

· Responsible for the retrieval and issuance of Medical Records according to the prescribed policies and procedures.

· Ensure loaned Medical Records are duly authorised, recorded, signed out and returned to the Medical Records Office within 14 working days.

· Assist in data collection, collation, and analysis of workload indicators.

· Responsible for maintaining the Medical Records archive for both active and inactive patients case notes, including developing and maintaining a proper indexing system for the Medical Records.

· Attend to queries from Finance/ Business Office regarding medical reports.

· Ensure timely submission of Medishield Life Audit documents to the Ministry of Health (MOH).

· Facilitate cross learning and coverage of team members during their absence to ensure business continuity and improve overall team productivity.

· Ensure that the Medical Records Office is kept clean and tidy at all times.

· Actively participate as a member or team lead in quality improvement projects at the Hospital-wide/ Departmental level.

· Any other duties as assigned by the Supervisor/ Head of Department.

Requirements

• Minimum GCE O Level
• At least 2 years of working experience preferably within the healthcare or social care sectors.
• Prior experience in administrative, library or records management preferred.
• Meticulous with good clerical skills.
• Good inter-personal and communication (written and verbal) skills.
• Able to work well independently and as a team member.
• Proficient with Microsoft Excel, Word and PowerPoint.
• Work location: This role requires to travel between nursing homes and community hospital
  
  
  
  
  

Job Scope

· Issue invoices, delivery order, credit note, debit note, and intercompany billing

· Daily and monthly receipts reconciliation

· Posting of incoming receipts

· Maintain and update vendor list and profiles

· Handle month-end vendors payments

· Assist in month-end closing processes

· Preparation and posting of journal entries

· Manage and prepare ageing reports

· In charge of bank reconciliation and updating of daily cash book

· Maintain good filing system and data entry

· Handling administrative functions

· Perform other Ad-Hoc duties as assigned

Job Requirements:

· Higher Nitec in Accounting & Finance or equivalent;

· At least 1 year of experience in accounting & finance;

· Understanding of accounting principles;

· Ability to work in a dynamic environment;

· Ability to work independently with a high degree of accuracy and efficiency;

Job Description:

· Provide office administrative support

· Attending to calls and visitors, emails and filing

· Make business travel arrangements

· Handle office supplies

· Handle office facilities and equipment maintenance

· Collect and distribute daily mails

· Providing general administrative support to the team, as and when required

Job Requirements

· Minimum 1 year of related experience

· Knowledge of MS Office

· Good communication skills with pleasant personality

· Able to start work immediately is advantageous

This position reports to the Managing Director. Encore Films is committed to an employee-orientated, high performance culture that emphasises empowerment, quality, continuous improvement, and the recruitment and on-going development of a superior workplace.

Specific Responsibilities:

• Support operations and general day-to-day administrative duties
• Provide secretarial support to Managing Director
• Able to handle confidential information in a professional manner
• Basic Human Resource Management

What we need from you! Be self-motivated and able to work autonomously as well as showing initiative and promoting new ideas on how to improve the service. Be compassionate, caring and creative with excellent communication skills. Strong IT skills with experience of using Microsoft Word, Excel, Teams and Outlook. Please see the job description and person specification attached to this advert for more information on the job role.

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Administrative Assistant


Westwide Electrical Services, Osborne Park, Perth, WA




Permanent, full-time position located in Osborne Park, Perth
Join a fun, flexible team and thrive in a supportive environment
$70,000 salary ongoing training and development opportunities
  Westwide Electrical Services has a fantastic opportunity for a friendly, team-oriented Administrative Assistant to join their growing team!   About the Opportunity   As a vital member of the Westwide Electrical Services team, you will report into the Projects Manager & Estimator and be responsible for providing support to the projects department by ensuring that all clerical and administrative duties are carried out efficiently and effectively.   Working in a small-team environment, were looking for someone who is flexible, adaptable, and






... Click here to view more detail / apply for Administrative Assistant

Administrative Executive

• Assist in day to day administrative work
• Data entry for sales figures
• Assist Sales Manager and Sales Director in documentation and admin work for key accounts (estimated 30 key accounts they have in Singapore)
• Assist in packing if required

Requirements

• Proficient in Excel, V Lookup, Microsoft work
• Have used similar system like Zerox or is willing to learn and pick up fast
• Able to work in a refrigerated environment around 15 Degrees (Company will sponsor partially winter clothes

Additional Info

• Work Location: Jalan Buroh
• Working hours: Monday to Saturday (9am to 5pm on weekdays, 9am o 12.30pm on Saturdays)

Position Objective

· Provide administrative & secretarial support to the leadership team.

· Support the Office Manager and is responsible for general administrative duties and office tasks.

Responsibilities

General Office Administration (Primary role)

• Answer phone calls and direct incoming calls to appropriate parties.
• Attend to doorbell and visitors.
• Collect and distribute postal documents.
• Arrange local and overseas courier consignments.
• Stock take, order and manage office equipment, stationery and pantry supplies, coordinate with office contractors such as cleaners and building management.
• Assist in organizing year-end employees’ events and staff birthdays.
• Coordinate printing of staff name cards and staff badges.
• Keep record and issue office building access cards to new staff and visitors.
• Keep proper record of visitors log book.
• Stand in for other administrative staff in their absence.

Secretarial Support

• Manage diaries for senior executives where needed.
• Arrange travel schedules and arrangements including visa applications and other travel related tasks.
• Prepare expense claim for senior executives.
• Coordinate meetings and events.
• Collate and compile periodical reports if needed.

Update/maintain/compile various contact lists, school calendars, etc

Position Requirements

• Minimum of 5 years working experience including at least 3 years in secretarial role.
• Highly motivated with an eye for detail and quality of work.
• Ability to work independently with minimal supervision, as well as in a small team environment, sharing workload with other administrative staff and covering where necessary.
• Have a friendly demeanor and endearing nature, with a professional presentation.
• Must be reliable, flexible, and honest, with ability to multitask and meet deadlines.
• Proven ability to maintain confidential information.
• Must have outstanding communication skills in English, both spoken and written, and proven ability to communicate at all levels of management.
• Excellent interpersonal skills
• Advanced skills in Microsoft Office Suites.
• Experience in a multinational organization an advantage.

Qualifications

• Diploma in any related field

Contacts

• Executives in the Asia Pacific region; executives from the Cognita Group; Heads of School and Heads of Department/Function.
• External parties and contractors.

Working Conditions

• Opportunity to work with a diverse range of Departments, Functions and multi-national executives.
• Reasonable additional hours beyond official work hours are expected in this role.

Terms of Employment

• Working hours: 9am – 6pm
• Annual leave: 15 days
• Group Medical Insurance: Provided
• Referee request: Required
• Background Check: Required

Safeguarding

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.

· Carry out end-to-end recruitment, on-boarding, employee exit management, performance management, implementation of HR policies and procedures, staff training & development

· HR administration such as data entry, filing, prepare employment contracts, letters and other documentation

· Conduct staff orientation and regular briefing on company policies and procedures

· Support in monthly payroll including attendance checking and Overtime processing

· Administration on Foreign workers work pass renewal & MYE matters, dormitory (staff housing) & others

· Administration on employee insurance, government paid claims, staff benefit claims, employee training and others

· Prepare and Deliver timely and accurate data, reports and office administration

· Participate in HR projects and provide any other HR support assigned

Requirements:

· Diploma or Degree in Human Resources or Administrative / Business Studies

· Minimum 1 year of full construction HR working experience as generalist including payroll processing.

· Familiar with MOM regulations and HR practices

· Prefer English and Mandarin speaker

working days: Monday - Friday (9am-6pm）Saturday (9am-1pm)