Total 44 Administrative job vacancies in F&B / Tourism / Hospitality category in The United States of America

• Research complex pay actions.
• Prepare a wide variety of military personnel actions.
• Maintain military personnel files to ensure compliance with laws and regulations.
• Research and analyze data to identify trends and report the results to management.
• Provide technical advice on establishment and maintenance of military pay accounts ensuring complains with laws and regulations.
• Provide guidance on administrative and military personnel matters.
• Assist in developing Standard Operating Procedures assuring uniform interpretation and application.

• Research complex pay actions.
• Prepare a wide variety of military personnel actions.
• Maintain military personnel files to ensure compliance with laws and regulations.
• Research and analyze data to identify trends and report the results to management.
• Provide technical advice on establishment and maintenance of military pay accounts ensuring complains with laws and regulations.
• Provide guidance on administrative and military personnel matters.
• Assist in developing Standard Operating Procedures assuring uniform interpretation and application.

• Prepare military correspondence and orders and maintain files.
• Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers.
• Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues.
• Assist in developing Standard Operating Procedures ensuring uniform interpretation and application.
• Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization.
• Research and analyze data identifying trends and report results to management.

• Prepare military correspondence and orders and maintain files.
• Prepare military personnel actions including evaluation reports, applications for appointment, promotions, individual orders, retirement point cards, or transfers.
• Provide technical advice on establishment and maintenance of pay accounts ensuring compliance with laws and regulations as well as researching complex pay issues.
• Assist in developing Standard Operating Procedures ensuring uniform interpretation and application.
• Provide guidance on administrative and personnel matters such as recruitment, retention, assignment and transfer, Military Occupation Specialty, personnel strength, discharge, retirement, promotion, discipline, or utilization.
• Research and analyze data identifying trends and report results to management.

• Maintains, controls, and edits the shop equipment database of supported equipment.
• Responsible for a variety of administrative duties associated with the maintenance and supply of equipment for a maintenance activity.
• Assure equipment maintenance requirements are accomplished in accordance with the Army Maintenance Management Systems (TAMMS).
• Conduct training for supported units regarding maintenance and supply procedures.
• Receive work requests, schedule work, and monitor work progress.
• Prepare the shop production control schedule, prepare production control reports, and notify units regarding production delays and expected completion dates.
• Responsible for requisitioning, receiving, issuing and maintaining the accountability of supplies.
• Conduct inventories, requisition for supplies, inspect incoming shipments, and report discrepancies.
• Assist in updating property book records.

• Maintains, controls, and edits the shop equipment database of supported equipment.
• Responsible for a variety of administrative duties associated with the maintenance and supply of equipment for a maintenance activity.
• Assure equipment maintenance requirements are accomplished in accordance with the Army Maintenance Management Systems (TAMMS).
• Conduct training for supported units regarding maintenance and supply procedures.
• Receive work requests, schedule work, and monitor work progress.
• Prepare the shop production control schedule, prepare production control reports, and notify units regarding production delays and expected completion dates.
• Responsible for requisitioning, receiving, issuing and maintaining the accountability of supplies.
• Conduct inventories, requisition for supplies, inspect incoming shipments, and report discrepancies.
• Assist in updating property book records.

Join the Company that operates Chemical Tankers on Global Trade:

Requirements

· At least GCE’O’ Level or relevant working experience

· Familiar with Marine purchase environment

· Competent in operating MS Word, Excel

Job description

Purchaser Responsibilities

· To source and procure ship spares and stores locally and overseas.

· Sourcing suppliers based on price, availability, quality , delivery schedule and logistical expenses

· Liaising with various departments to ensure that they meet vessel requirements.

· Liasion of Ship spares/stores loading cum freight arrangements

· Coordinating with shipping agencies and sellers to ensure timely deliveries and oversee the integrity and quality of delivered goods and services

· Provide Purchase Orders and follow up on delivery Status.

· Monitor deliveries to ensure compliance with contracts. If goods are defective or unacceptable, to contact vendors to work out concessions and solutions.

· Authorizing payments and managing purchasing expenses with meticulous record-keeping

· Maintain a list of approved supplier and service Station and to carry out yearly review.

· Provide administrative support and other duties as assigned.

Administrative Responsibilities

· Prepare & Collate monthly Time Punch Cards and tabulate punctuality records

· Monitor, Update & ensure proper filing of staff Annual Leave, Off-in-lieu, MC records

· Keeping track and replenish stationeries, paper, drinking water and pantry/refreshment items

· Daily opening mail box and clearing of incoming mails

· Attached suppliers’ invoices to DO/PO and getting them ready for Superintendent/Director approval for payment. (Accounts team will collect the approved invoices every week for data entry and payment processing)

· Checking of Petty Cash claims vouchers, updating of Petty Cash monthly Excel spreadsheet and issuing of petty cash to staff for properly approved claims. (Accounts team will collect the approved Petty Cash claims vouchers every week for data entry and recording)

· Update training calendar

· Prepare and design of yearly new greeting cards

· Source and Book Flights for Staff Overseas Business Trip.

· Source and Book Hotels for Internal and External Staff Business Trip.

Operations & Administrative Executive

• Ensure and responsible in POS data entry, timely invoice generation, inventory report
• Plan, liaise, coordinate and direct delivery, shipment and logistic matters;
• Responsible for customer online and call enquiries;
• Accountable in stock control, stock handling and location management;
• Assist superior by performing the duties and tasks that are assigned daily;

Qualifications:

• Diploma in Business Administration, Operations Management, or related field preferred.
• Proven experience in retail operations and administrative roles.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• Familiarity with Oracle Netsuite is a plus.
• Detail-oriented with a commitment to accuracy.
• Ability to work independently and as part of a team.
• Discipline with good attendance and punctuality.

Are you ready to be a part of something transformative? Ventas Bio is not just another medical technology company; we are the change-makers in regenerative medicine! With a team of leading scientists and seasoned industry professionals, we take biology to the next level to heal bodies better and faster.

Our "Think Biology" mantra is our DNA. We are obsessed with pioneering new paths in tissue and bone regeneration and wound healing, and we are just getting started!

So, if you are as passionate about pushing the boundaries of medicine as we are, hop on board! Let's shape the future, redefine healing, and improve lives together.

Key Responsibilities:

Customer Service:

• Be the primary point of contact for customers via phone, email, CRM, and social media.
• Respond promptly to customer inquiries efficiently.
• Generate and manage invoices, ensuring payment is promptly received.
• Handle order processing and fulfilment, maintaining accurate records.
• Coordinate order deliveries, liaising with couriers and logistics teams.
• Update customers on order status and manage any delays proactively.

Office Administration:

• Maintain office supply inventory and reorder when necessary.
• Organizing and maintaining both digital and physical filing systems.
• Assist with scheduling and preparing for meetings and office events.
• Planning and coordinating office events, including staff meetings, team-building events, and celebrations.
• Conduct periodic inventory checks to assess stock levels, manage re-ordering, and maintain accuracy in system records.
• Liaise with suppliers to manage timely and cost-effective restocking of office supplies and equipment.
• Keep an organized record of inventory items, including their location, quantities, and condition.
• Assist in generating inventory reports and participate in annual audits to ensure compliance with accounting and operational requirements.

Purchasing Assistance:

• Support the purchasing department by obtaining supplier quotes.
• Monitor supplier deliveries and update internal teams on timelines.
• Help maintain relationships with suppliers and research new ones as needed.

Qualifications and Requirements:

• A Diploma or equivalent experience in a related field.
• Minimum 2 years of experience in customer service and office administration.
• Excellent communication skills with a focus on customer satisfaction.
• Exceptional proficiency in both written and spoken English, exemplifying clarity, grammatical accuracy, and effective communication in all interactions.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with relevant software.

Note: The responsibilities and qualifications listed here are not exhaustive and may evolve based on the company's needs.

Responsibilities:

• Manage assigned customers’ order fulfillment process (Including but not limited to order processing, shipping document preparation, and booking of shipment)
• Escalate to relevant stakeholders on order issues, allocation, or any challenging situation
• Analyse transactional errors & and implement preventive actions
• Create and distribute order fulfillment reports to stakeholders
• Ensure timely application of import and export licenses and file all documents appropriately
• Initiate process improvement and customer engagement projects
• Ensure data completeness and integrity in reporting
• Conduct annual customer survey, prepare analysis & action plan accordingly
• Engage and build strong relationships with key stakeholders – customers, sales team, planners, finance team, and logistics team

Requirements:

• Minimum a Bachelor's degree in Supply Chain Management, Logistics, or its equivalent
• At least 5 years of experience in export and shipping operations

Account Manager:

Kerwin Tan Kai Bin (R1331624)

kerwin.tan@searchasia.com.sg

EA16S8107

• Research complex pay actions.
• Prepare a wide variety of military personnel actions.
• Maintain military personnel files to ensure compliance with laws and regulations.
• Research and analyze data to identify trends and report the results to management.
• Provide technical advice on establishment and maintenance of military pay accounts ensuring complains with laws and regulations.
• Provide guidance on administrative and military personnel matters.
• Assist in developing Standard Operating Procedures assuring uniform interpretation and application.

• Position: Admissions Executive (STUDENTS ADMISSIONS & RECRUITMENT)
• Location: Pasir Panjang
• Working hours: Mon-Fri (8.30am to 6pm)
• Salary (commensurate with experience): Up to $3,600 + Variable Bonus
• Duration: Permanent
• Industry: Education

Main Responsibilities:

• Maintain up to date knowledge of changes to international qualifications, education systems, etc
• Assess applications from international and domestic applicants, generate Letters of Offer and issue relevant acceptance documents.
• Liaise with agents in regard to applications, visas, applicant information and student enrolments.
• Update and maintain student records.
• Any other ad-hoc duties assigned.

Requirements:

• At least 1 year of relevant experience in education/administration/admission.
• Proficient in Microsoft Office.
• Ability to use various student management systems would have an advantage.
• Strong interpersonal skills to liaise effectively with clients.
• Minimum Higher Nitec/ITE/Diploma.

Email to: abby.pang(at)searchpersonnel.com.sg or call me at: 6398 5690 for more information.

Do visit www.facebook.com/search.personnel for more job listings.

***We do not charge our candidates any referral fee nor bind them with any contract.***

Abby Pang

Associate Consulting Director (APAC)

Reg no.: R2093867

EA No: 13C6684

Job Highlights:

AWS/ PB/ Medical Benefits

Job Responsibilities:

• Serve as the primary contact person of the projects and be responsible for the end-to-end management of all programmes.
• Support multi-disciplinary team in the Operations and Development of the Projects.
• Monitor finance expenses and generate finance reports of the projects.
• Liaise with and create reports as necessary for donors, WHO and other stakeholders
• Assist in development and evaluation of Programmes which includes:
• Support DSRB submission and application.
• Collect, collate and maintain research data, ensuring its completeness and accuracy.
• Prepare presentation materials for timely update of Programme progress to management and sponsors. 
• Any other administrative duties as assigned.

Job Requirements:

• Bachelor degree preferably in any of the following - Business Management or Administration, Biomedical Science, Life Sciences
• Well organised and ability to acquire technical caoacities in the context of this job. 
• Practical knowledge of hospital operations (ideal but not a must) 
• Experience in project management & HR will be advantageous 
• Proficient in Microsoft Word / Excel / Powerpoint

Interested applicants, please apply by clicking on “Apply Now” or send your CV to koyin.lee@bgc-group.com

Koyin Lee

BGC Group Pte Ltd

Outsourcing Team

Reg. No: R22108656

EA Licence number: 05C3053

Four Seasons Hotel Singapore

A luxury hotel in Singapore that escapes into a quiet garden enclave in the heart of the city – steps from Orchard Road shops and entertainment, and just minutes from the financial district. Enter a world that is intimate and exclusive, yet complete in every way, with award-winning dining and 24-hour fitness. A warm, residential ambience showcases over 1,500 Asian art pieces, and thoughtful Four Seasons care elevates every moment.

Summary:

The Food and Beverage Administrative Assistant is responsible for providing administrative support to the Food and Beverage department. This includes tasks such as answering phones, scheduling appointments, preparing reports, and maintaining files. The ideal candidate will be organized, efficient, and have excellent customer service skills.

Essential Duties and Responsibilities not restricted to:

• Answer phones and direct calls to the appropriate staff members
• Receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing
• Schedule appointments and maintain calendars for Director of Food and Beverage
• Prepare reports and presentations
• Maintain files and records
• Order supplies and equipment
• Assist with special events and promotions
• Research abilities and strong communication skills with active participation on special projects in Food and Beverage division.
• Assist with F&B Pop Up Desk daily operation, logistic, deliveries (E.g CNY, Mooncake, Festive Takeaways etc).
• Prepare for New Management team member who will be on boarding with their name card, email, system request etc.
• Assist F&B outlets with menu changes by compiling the changes required and work with Public Relations team member and / or printers.
• Coordinate with Room Reservation and Airport Pick Up when there is any Guest Chef or Guest Bartender who will be working in the F&B outlet.
• Work with Dining Reservation team member to ensure F&B Fact Sheet and website information are up-to-date.
• Ensure to follow up closely with each project timeline.
• Other duties as assigned

We are looking for individuals who possess a high level of attention to detail and a strong work ethic. The ability to multitask and prioritize is also essential for this position.

Join us Now!

With a culture built on mutual respect, a growing world of opportunities and an environment that supports the personal drive for excellence, a Four Seasons career can be exceptionally rewarding.

• Career growth opportunities
• Unique strong culture
• Best-in-industry training
• Complimentary stays at Four Seasons properties (based on availability), with discounted meals
• Paid holidays/vacation
• Dental and medical/disability/life insurance
• Employee service awards/Birthday Gift
• Annual employee party/social and sporting events
• Complimentary meals in dedicated employee restaurant