At HMP Addiewell, we run the full prison operations which ranges from residential officers and other operational staff across the jail, integrated Facilities Management, rehabilitation services, resettlement programmes, education and skills development, vocational training, workshops and industries.
Sodexo operate a number of prisons across the UK that rehabilitate those in our care, providing purposeful activity, employment, education, and support. We help prisoners to lead law-abiding lives in their community on release.
Under the guidance and vision of a new passionate Director HMP Addiewell is facing into a new exciting chapter whilst ensuring that we meet Sodexo’s high standards and those of our client; Scottish Prison Service.
To support this vision the Director is now seeking an energetic, innovative and personable Personal Assistant to provide comprehensive organisational, administrative and diverse business support to her and the senior leadership team.
With proven experience of providing support at an executive level you will be organised, flexible and able to anticipate the needs of the Prison Director, exercise sound judgment, and take initiative.
You will be a clear and confident communicator that possess the tenacity to influence and push back when necessary.
You will be responsibilities will include;

• diary management
• scheduling reoccurring routine meetings
• planning and preparing for events and high-profile visits to the prison
• taking minutes of key meetings
• handling and managing sensitive information
• assisting with prisoner complaints and correspondence
• supporting the Director with ad hoc projects

For full details please refer to the job description
Package Description £26,800 to £35500 Working with Sodexo is more than a job; it’s a chance to be part of something greater. You’ll belong in a company and team that values you for you; you’ll act with purpose and have an impact through your everyday actions; and you’ll be able to thrive in your own way. In addition, we offer:

• Sodexo Discounts including Costco Membership, Free Spree cashback card and Gym discounts
• Sodexo Retirement Plan
• Access to ongoing training and development programs including apprenticeships
• Countless opportunities for career development and to grow within the company
• Community Online Academy (COA)
• Employee Lottery
• Mental Health First Response Programme
• Health and wellbeing incentives including Spectrum.Life, YuLife and Talk.
• Reward and Recognition schemes
• Flexible working considered
• Stop Hunger Foundation and Volunteering days
• Cycle to work scheme
• Bupa Healthcare Plan
• Life Assurance
• Free meals (if applicable) and parking on site

We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds. All offers are subject to full security clearance checks. Ready to be part of something greater? Apply today! About The Company At Sodexo, our purpose is to create a better everyday for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.
We're all about building a workplace for the future, we believe in equal opportunities, and we celebrate diversity. We’re an inclusive workplace, where everyone is welcome, everyone can be natural, and be the best versions of themselves. We recognise that we’re on a journey with regards to diversity and inclusion and would therefore welcome applications for candidates from underrepresented backgrounds.

Aethir is a leading technology company specializing in AI, Blockchain Gaming, and Decentralized Physical Infrastructure Networks (DePIN). We are dedicated to pushing the boundaries of innovation and creating impactful solutions that shape the future.

We are seeking a dedicated and highly organized Personal Assistant to provide comprehensive support to our Chief Financial Officer (CFO). As a Personal Assistant to the Chief Financial Officer (CFO) at Aethir, you will be responsible for managing a wide range of administrative and personal tasks to ensure the smooth and efficient operation of the Chief Financial Officer (CFO)'s daily life.

Responsibilities

• Provide comprehensive administrative support to the CFO, including managing calendars, scheduling meetings, and handling correspondence.
• Assist in coordinating and managing projects, ensuring deadlines are met and objectives are achieved.
• Conduct research, prepare reports, and draft documents as required.
• Maintain confidentiality of sensitive information and exercise discretion in all communications.
• Liaise with internal stakeholders and external partners as needed.
• Assist in organizing and attending meetings, taking minutes, and following up on action items.
• Handle ad hoc tasks and projects as assigned by the CFO.

• Bachelor's degree in Business Administration, Finance, or related field.
• Proven experience as a Personal Assistant or similar role, preferably supporting C-level executives.
• Strong project management skills with the ability to multitask and prioritize effectively.
• Some knowledge of legal and finance concepts.
• Excellent communication skills, both written and verbal, with fluency in Mandarin is mandatory to communicate with internal stakeholders.
• High level of attention to detail and excellent follow-up skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to work independently with minimal supervision.
• Professional demeanor with a positive attitude and strong work ethic.

• Hypergrowth Startup Environment
• Fantastic Career Progression Opportunities
• Work within a Global and Local Team

• It is a full time role Mon to Thurs 9 to 5 and Fri 9 to 4:30pm
• The applicant can choose which office to be based from - it is a Hybrid role 3 days in office and 2 days from home (flexible on the days).
• There may be an occasional request to travel to another office to take minutes - but practically that will be about once a month. Then standard council expense policy applies e.g. rail/bus travel but also 45p a mile in their own car.
• We really do need strong diary management skills - that forms a large part of the role. Then there will be minute taking etc. and the usual PA type skills.
• Previous experience in PA work of 2-3 years in a Council but will look at NHS or Local Authority experience of the same period.
• £15.43ph

Apply below, or get in touch with me today!

ellie.hassam@hcrg.uk.com

02072469112

We are seeking a dedicated and experienced Personal Assistant to provide comprehensive support to a company Director. The successful candidate will be highly organized, detail-oriented, and able to handle a wide range of administrative and executive support tasks.

Responsibilities:

• Manage and maintain the Director's schedule, including arranging appointments, meetings, and travel plans
• Prepare and edit correspondence, communications, presentations, and other documents
• Coordinate and maintain records for expenses, invoices, and other financial matters
• Act as the point of contact between the Director and clients
• Handle requests and queries appropriately
• Assist in the preparation of meetings and events, including scheduling and agenda preparation
• Maintain an organized filing system, both electronic and physical
• Perform ad-hoc administrative tasks as assigned

Requirements:

• Proven experience as a Personal Assistant or similar role, preferably supporting senior executives
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize tasks effectively and independently
• Discretion and confidentiality
• Singaporean citizenship or permanent residency required

A Vacancy at Pennine Care NHS Foundation Trust.


Exciting opportunity to work in the Enhanced Recovery Services Care Hub (formerly Rehabilitation & High Support) part of the Specialist Network.

The post-holder will provide comprehensive personal assistant support to the Associate Director of Operations. They should be flexible and use own initiative to plan their workload, dependent upon the priorities and requirements at the time.

The Post-Holder will require excellent organisation skills be efficient, and able to use initiative, have a consistently high professional approach and high measure of independent judgement, including sensitivity, discretion and confidentiality.

The Post-Holder will be required to be flexible and willing to increase own professional skills and development.

The role is challenging and fast-paced with competing priorities requiring excellent administration and communication skills both verbal and written when dealing with all levels of staff, managers, and service users within and outside of the Trust.

The service provides inpatient care for males and females aged 18+ to 65 years of age in step-down, recovery and PICU inpatient units across the footprint of Oldham, Rochdale, Tameside and Stockport. Some units are based on hospital sites and some are standalone units.

Management and Communication
• Manage the AD's workload ensuring all urgent/sensitive issues are dealt with timely.
• Handle queries/information requests.
• Act as main point of contact for internal/external contacts.
• Handle/Communicate complex/sensitive information internally/externally.
• Liaise with AD re priorities, adjusting diary and workload accordingly.
• Ensure documents/actions for meetings are prepared on time.

• Maintain efficient/accessible systems to track responses/queries.

Communication Management
• Deal with all communications timely.
• Monitor emails daily; flagging tasks to AD, and archiving.

• Bring urgent matters to the attention of AD.

Diary Management
• Manage AD's diary efficiently and effectively. Arrange internal/external meetings/conferences/seminars/training courses. Make Travel/Accommodation/Room/Catering Bookings
• Ensure cover arrangements are in place in AD's absence.
Administration
• Prepare draft agendas, collate information, distribute paperwork, track actions and take minutes as required.
• Prepare presentations, reports and briefing papers using varied formats.
• Organise/maintain efficient electronic filing systems, including recording, sorting, archiving documents in accordance with Trust Policy.
• Order stock/non-stock items as required.
• Undertake training in new technology and participation in personal development and implementation of new skills/systems.
• Perform routine tasks for members of the Senior Management Team as requested.



The Enhanced Recovery Service (RHS) covers Oldham, Rochdale, Tameside and Stockport.

We provide Inpatient beds for Males and Females aged 18 to 65 years of age. Services include Low Secure Recovery, Step-down, and Male and Female PICU beds. Some on hospital sites and some are standalone units.





Please note essential criteria of the person specification to aid in your application.

Education/Qualifications/Certificates

Experience

Knowledge

Skills and Abilities

Work Related Circumstances.


This advert closes on Tuesday 7 May 2024

Please note essential criteria of the person specification to aid in your application. Education/Qualifications/Certificates Experience Knowledge Skills and Abilities Work Related Circumstances.

• Responsible for full spectrum of HR function in the company
• Maintain & record employee's profile, attendance, salary, allowance, bonus, deduction & Prepare & issue EA form
• Ensure company license & insurance are up to date and renewed
• liase with all government bodies, local authorities and agencies
• Manage recruitment process locally & overseas such as job posting, screening candidates, conducting interviews & liase with recruitment agencies
• Prepare employment, promotion, confirmation & salary increment letters
• Prepare necessary equipment and stationaries for incoming new employees.
• Brief new employees on company rules & regulations
• Ensure the smooth running of emails, internet & printers in the office premise
• Handle sales ( have commission )
• Director's personal matter
• Any other duties as assigned by director

Medical Director seeking for Personal Assistant preferably with medical knowledge.

Duties are:

• Schedule meetings and manage calendars
• Answer phone calls and emails and take messages
• Take accurate and comprehensive notes at meetings
• Help with daily time management
• Run errands as requested
• Plan travel, including flights, accommodation and ground transportation
• Coordinate events and speaking engagements
• Draft correspondence such as emails and letters
• Typing of Medical reports for VIP patients & posting out to other countries.
• Work well with Clinic Managers to manage the smooth Operations of the clinic and schedule of Medical Director.

We are now looking for a Personal Assistant provide support to a director in our law firm. The candidates should meet the following requirements: -

Job Requirements:

· Diploma holder or ‘A’ levels or equivalent.

· Able to speak and write fluent English

· Proficiency in Microsoft Office is essential

· Previous experience as a personal assistant or in a similar role is highly desirable

· Have a pleasant and dynamic personality, and be willing to work overtime if required

· Able to work independently and as part of a team; and

· Good command of written and spoken English

Job Description:

• Provide comprehensive personal and administrative support to the Director.
• Manage and coordinate the Director's schedule, including organizing meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations on behalf of the Director.
• Assist in the preparation and review of legal documents and filings.
• Maintain electronic and physical filing systems, ensuring accurate and efficient document management.
• Act as a liaison between the Director and internal/external stakeholders, handling inquiries and requests promptly and professionally.
• Undertake research tasks and compile relevant information as required.
• Handle confidential and sensitive information with discretion and confidentiality.
• Perform any other duties as assigned by the Director to ensure the smooth operation of the office.

If you think you are qualified and have interest in our law firm, please email us your detailed resume together with a recent passport-sized photo indicating your expected salary and availability to start work. Preferably available to start work as soon as possible.

(We thank and appreciate applicants for emailing their resumes. However, only shortlisted candidates will be notified. All applications will be treated with the strictest confidence).

Job Highlights

• Mon-Fri 10-7pm & Sat 10-2pm
• Lunch Provided
• Required to do overtime

Job Description

• Provide chauffeuring service for Director
• Ensure cleanliness of car
• Aside from driving duties, attend to other occasional tasks such as dispatch of documents to clients, urgent deliveries.
• Safe and legal driving practices are expected at all times
• Safely keep receipts for vehicle repairs and maintenance and other records and reports concerning of the vehicle

Requirements

• Possess a record free driving license and practice excellent and safe driving habits
• Safe driving pattern and adherence to road traffic rules
• Able to work weekends and overtime when necessary
• Responsible, mature, reliable (be punctual, no frequent MCs)
• Understand and speak English and Mandarin
• Able to keep matters private and confidential

Requirement:

-Diploma and above

-Proven experience as assistant director or other similar position

-Able to comminicate and writing in English and Mandarin (Outstanding communication and public speaking skills)

-Problem Solving; Multitasking

-Able to travelling

-Able to answer call & message after work

-6days/week (9am to 6pm)

-Working at Woodlands Avenue 12

-Salary range: $3000 to $3800 (depend on experience)

Job Description:

-Work with the director to coordinate and supervise daily operations

-Create reports and submit them to the director or other executives

-Fulfill duties as assigned by the director

Please email resume to: hrdept.powersolution@gmail.com

Organise initial recruitment processes and establishment processes in respect of Directorate staff. Maintain and update personnel records for existing Directorate staff, accurately recording basic changes such as working hours, name, address, bank details, and more complex changes such as maternity leave, flexible working, annual leave entitlement changes and secondments. Maintain accurate establishment lists and attend establishment meetings as required to ensure Directorate, Workforce and Finance records are connected. Act as Directorate liaison with HR, Payroll, Finance and IT regarding ESR matters. Manage the production and processing of ESR forms and generate agreements as required. Ensure that Directorate ESR, data entries and other stored information is updated and accurate at all times. Please view the attached job description for full details of the role, and use your supporting statement to confirm how you meet the essential and desirable criteria on the job specification.

Job Description

If you enjoy juggling various responsibilities and working with multiple parties to integrate each company function seamlessly and help better customer experience, apply with us now! As a Personal Assistant to the Executive Director, you will assist in all areas of the business for good business decision-making.

Roles & Responsibilities:

• Assist in administration and procurement duties
• Scheduling and minute-taking
• Business operations reports
• Office administration matters
• Vendor management and liaison
• Participate and involve in planning of employee events, welfare and benefits activities

Job Requirement:

• Minimum Qualification - Diploma with min. 1 year of related working experience
• Candidates with secretarial/operational/administrative experience have a higher advantage
• Proficient in Microsoft Office
• Excellent organisation skills, well-groomed with a strong sense of responsibility
• Detail-oriented, highly-motivated with positive cheerful attitude
• Able to work independently as well as in teams
• Ability to work with Private and Confidential matters
• Ability to multi-task will be an advantage

Job Description for Personal Assistant

About Us

We are a Single-Family Office (SFO) based in Singapore. Our principal is a Taiwanese family with businesses in the food and beverage industry.

Our SFO primarily manages the family’s investments and supports the family’s interests in the region out of the Singapore office.

Who we are looking for.

We have created a new role in our Director Office for a Personal Assistant.

Candidates with Personal Assistant experience in both work and personal matters, and fluency in Chinese are neccessary to preform in this multi faceted role.

Ideally, as we are a close-knit team, the new team member should have a positive and mature disposition, possess high levels of curiosity and a strong willingness to learn, coupled with a professional and team player mindset.

As a trusted member of the SFO, we are expected to be steadfast in our daily work, uphold shared values, and safeguard the privacy of our work and activities.

Personal Assistant Director Office Roles and Responsibilities

• Provide timely, organised, and effective administrative and personal support to the Director and Family.
• Schedule both work and personal meetings and coordinate with multi parties across different countries.
• Check details and make reservations for matters from air tickets, restaurants, hotels, events, classes and others.
• Support Director and Family on personal and household matters from children education to house upkeeping matters

Ideal Candidate Profile

• Experienced Personal Assistant who has covered both work and personal matters for UHNWI is a must.
• Fluency in both English and Chinese with ability to communicate clearly and effectively is a must.
• Must be able to work beyond normal office hours.
• Ability to handle multiple requests and coordinate with multi parties are pluses.
• Responsive, Responsible, and Reliable work ethics are pluses.
• Matured, calm, and professional demeanour are pluses.

Interview Process

• First round interview via phone.
• Second round interview in person.
• Third round interview in person.
• Selected candidates should be able to start work in April 2024.

A family assistant is the combination of a household personal assistant and a nanny in one role. Responsibilities vary greatly depending on the employer’s needs. A family assistant’s responsibilities could include scheduling appointments, planning family travel and logistics, performing administrative duties around healthcare, school, philanthropies, performing housekeeping duties, providing childcare, organizing the household and assisting parents with basic chores and errands.

Main Responsibilities:

• Engage in tasks that support the proper functioning of a family’s personal life, including children’s schedules, travel, activities, among other categories
• Arrange travel including flights, ground transportation, lodging, dining and other activities
• Help to coordinate functions, events and other activities
• Maintain a rolodex, update when necessary
• Engage in the completion of school, camp, healthcare, special programming forms
• Coordinate and effectuate mailings such as holiday cards, invitations
• Research and execute special projects
• Be responsible for “gifting” and delivery of said gifts
• Create files, spreadsheets and other documentation of certain matters, as necessary
• Prepare reports, presentations and other materials
• Manage healthcare reimbursement, if necessary
• School pick up/drop off
• Run errands for the family
• Keep the home organized and neat
• Assist with administrative duties: scheduling appointments, planning travel arrangements, checking emails, answering and making phone calls for the Directors
• Take care of household upkeep and maintenance.
• Assisting the Directors in some of the companies related matters , scheduling the meeting , and other miscellaneous arrangement.
• Any ad- hoc matters as requested by the Director

Desired Qualification:

1. Bachelor's degree in Hospitality or Post Graduate Diploma in related field

2. Proven experience as Personal Assistant to Director’s Family matter or similar Director personal and family administrative role.

3. Proficient in IT, email, internet surfing, excel sheet, Microsoft word etc.

4. Excellent written and verbal communication skills in English, Mandarin, Overseas exposure would be an added advantage.

5. Excellent written and verbal communication skills in Chinese & English