Total 1,296 Full-time office administrator job vacancies in Health / Beauty / Fitness category in The United States of America

JOB DESCRIPTION

The Operations Manager leads a team of Administrative Support and Logistics staff and ensures that the daily operations of the company are carried out smoothly.

JOB RESPONSIBILITIES

· Manage a team of 4 staff to handle the functions of Administrative support, Logistics, Human Resource & Procurement

· Assist in the implementation of all environment, health and safety programs of the company, in the capacity of EHS representative

· Ensure compliance to the Personal Data Protection Act, in the role of Data Protection Officer

ADMIN

· Monitor submission of invoices and ensure that high value invoices are submitted in time for payment

· Assist in payment collection of overdue invoices

· Maintain an effective To Do List system and to keep it updated at all times

· Ordering of stationery and printing of office & marketing collaterals

· Weekly check of SAP system to ensure there are no mistakes in entries made by staff

· Safe keeping of company cheques and cash

· Checking of mailbox and posting of mails

MANAGERIAL

· Work closely with the Managing Director to set and/or implement policies, procedures and systems and to follow through the implementation

· Communicate all operating policies and/or issues at company meetings

· Research alternate methods of productivity, efficiency & continuous improvement

· Submit reports and updates to the Managing Director

· Check quotations prepared by team and authorise high value quotations up to a value of SGD 10,000

· Review and approve tender documents up to a value of SGD 50,000

· Signing of Quotation acceptance for purchase of services or miscellaneous items up to a value of SGD 1,000

· Prepare and sign Decontamination certificates for return of Blood Chemistry analyser to factory

LOGISTICS

· Oversee the day to day deliveries of goods done by the delivery man to the various customers and step in if any issues arise

· Oversee the running of the warehouse and store operations

· Follow the quality procedures and standards with respect to GDPMDS, ISO 9001 & ISO 14001

· Supervise the Goods receipts from Suppliers

SALES & SERVICE SUPPORT

· Overall responsibility for company LinkedIn page including developing and posting content and ensuring identified objectives are met.

· Maintain good relationship with sub-distributor in Indonesia

· Serve as primary point of contact when there are escalated customer issues related to goods quality, customer service and mishaps.

· Communicate customer issues with the team and devise ways of improving the customer experience, including resolving problems and complaints

Requirements

• Min NITEC / Diploma / Degree in any courses
• Min 6 years of experience of office operation / Administrator / secretary expreience
• Experience in healthcare / Medical device / pharma industry is preferred

Basic salary range: $5K to $6K

Medical Device industry

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

Duties Receive, assist and direct patients in accessing the appropriate service or healthcare professional in a courteous, efficient and effective way. Carry out administrative tasks relating to patient records, including filing, document management and ensuring patients can access reports, prescriptions and that they are easily accessible. Give administrative support to the clinicians, practice manager and reception manager where appropriate and as requested. Provide general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone. Follow practice protocols to ensure consistent and high quality care is provided to our patients. To have a thorough knowledge of all practice procedures To work in accordance of written protocols Completion of ERS Referrals via the ERS Portal. Informing patients of referrals. Cancer Safety netting and overlooking 2WW Referrals and Monitoring Scan incoming post and other documents for electronic filing of clinical correspondence Action third party requests for medical records in accordance with practice protocol Prepare and open up practice at start of day when on early duty Be able to cover all reception tasks as necessary Close and secure practice at end of day when on late duty Process appointment requests for today/future appointments from patients by telephone and in person using the practice computer system (EMIS) Registrations of new regular patients and temporary patients computer data entry and medical records Maintain working knowledge of telephone system Answer telephone calls to the practice dealing with enquiries, fielding calls where appropriate or taking messages using the practice electronic message book Scan patient-related documents onto medical records using read codes as agreed by the clinical team Forward relevant documents to the doctor or nurse

JOB DESCRIPTION

The Operations Manager leads a team of Administrative Support and Logistics staff and ensures that the daily operations of the company are carried out smoothly.

JOB RESPONSIBILITIES

· Manage a team of 4 staff to handle the functions of Administrative support, Logistics, Human Resource & Procurement

· Assist in the implementation of all environment, health and safety programs of the company, in the capacity of EHS representative

· Ensure compliance to the Personal Data Protection Act, in the role of Data Protection Officer

ADMIN

· Monitor submission of invoices and ensure that high value invoices are submitted in time for payment

· Assist in payment collection of overdue invoices

· Maintain an effective To Do List system and to keep it updated at all times

· Ordering of stationery and printing of office & marketing collaterals

· Weekly check of SAP system to ensure there are no mistakes in entries made by staff

· Safe keeping of company cheques and cash

· Checking of mailbox and posting of mails

MANAGERIAL

· Work closely with the Managing Director to set and/or implement policies, procedures and systems and to follow through the implementation

· Communicate all operating policies and/or issues at company meetings

· Research alternate methods of productivity, efficiency & continuous improvement

· Submit reports and updates to the Managing Director

· Check quotations prepared by team and authorise high value quotations up to a value of SGD 10,000

· Review and approve tender documents up to a value of SGD 50,000

· Signing of Quotation acceptance for purchase of services or miscellaneous items up to a value of SGD 1,000

· Prepare and sign Decontamination certificates for return of Blood Chemistry analyser to factory

LOGISTICS

· Oversee the day to day deliveries of goods done by the delivery man to the various customers and step in if any issues arise

· Oversee the running of the warehouse and store operations

· Follow the quality procedures and standards with respect to GDPMDS, ISO 9001 & ISO 14001

· Supervise the Goods receipts from Suppliers

SALES & SERVICE SUPPORT

· Overall responsibility for company LinkedIn page including developing and posting content and ensuring identified objectives are met.

· Maintain good relationship with sub-distributor in Indonesia

· Serve as primary point of contact when there are escalated customer issues related to goods quality, customer service and mishaps.

· Communicate customer issues with the team and devise ways of improving the customer experience, including resolving problems and complaints

Requirements

• Min NITEC / Diploma / Degree in any courses
• Min 6 years of experience of office operation / Administrator / secretary expreience
• Experience in healthcare / Medical device / pharma industry is preferred

Basic salary range: $5K to $6K

Medical Device industry

Interested candidates, please forward your resume to kevynhuang@recruitexpress.com.sg

Consultant: Huang Jingsheng Kevyn (R1333338)

Recruit Express Pte Ltd (99C4599)

• Different discipline available (OT/ICU/Renal/O&G/Endoscopy/General Ward)
• Enrolled/Staff Nurse/Senior Staff Nurse/Nurse Manager
• Agency/Perm placement available

Job Responsibities:

• Provide high standard of patient care.
• Record patients' medical information and vital signs.
• Advise patient on health promotion and preventive care programmes.
• Ensure accurate documentation and records.

Job requirements:

• Registered with Singapore Nursing Board.
• Vaild BCLS

Interested applicants, kindly furnish us with your detailed resume in MS Words format and click "Apply Now"button or email me at Mikela.hoh@jobstudio.com.sg

** We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.**

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JOBSTUDIO PTE LTD

EA License No 10C4754

EA Personnel: Hoh Mei Ling

EA Personnel Reg No: R21103150

Administration Provide administrative support to the medical team and support the Medical Office Manager in the efficient running of the Medical Office Support the recording and tracking current activities within the Medical Department, to include staff cover, annual and study leave, rotas, visitors. Support medical staff planning and co-ordination of medical staff cover, including coordination / updating of urgent changes to cover. Support the production and coordination of rotas for: medical out of hours on-call, weekly schedule, consultants fixed sessions, journal club, bereaved relatives evenings. Support the tracking and management of annual and study leave requests for all staff in the medical department. Support the completion and submission of the Medical Department manpower return. Maintain electronic filing system, monitoring accuracy and ensuring information is up to date and maintained appropriately; update the medical department Sharepoint site as required. Support the Medical Office Manager in the management of the Medical Directors diary, scheduling meetings as required, trouble-shooting logistical issues. Assist in the drafting and distribution of supporting papers for Medical Director and medical team. 2. Meeting Co-ordination Support the organisation of cross-organisational meetings where the medical team are actively involved eg. Hospice Schwartz rounds, Clinical Ethics committee. Assist with the co-ordination and facilitation of the programme and remote access for the weekly internal CPD programme and journal club across 3 hospice sites (PAH, WSBH and St Raphaels Hospice). 3. Research Source information, as requested, from multiple sources including the internet Read, interpret and summarise reports/documents Assist in the preparation of presentations and reports, ensuring that these are compiled in a timely fashion Independently draft reports/documents and correspondence Proof read reports and correspondence 4. Coordination and processing of ad hoc visitors, students and overseas medical placements Support the planning and co-ordination of medical department visitor numbers and dates. Support the liaison with Hospital Training Programme Directors, overseas University, incoming placement doctors as required. Support the liaison for Medical Department visitors with both Education and People Services departments. Support the organisation of induction programmes, designing and compiling on-boarding folders in collaboration with relevant stakeholders. Assist in the facilitation of learning opportunities for trainees eg. with local GP Practices, Hospitals, other Clinical Departments and the Childrens Hospice. Meet / greet students / visitors, leading Hospice tours as required. 5. Management of changeover, induction and co-ordination of Medical Establishment; Consultants, Specialty Registrars (StRs) and other Junior Doctor Posts Assist with the co-ordination and communication with outgoing and incoming doctors on critical information, eg. start dates, annual leave and on-call arrangements. Assist with the liaison with People Services helping with the confirmation of arrangements and that pre-employment checks are met in compliance with Responsible Officer requirements. Act as a contact for trainees, supervisors and Deanery (or equivalent) and for communication with Lead Employers as required. Support with the management of invoicing to medical department or medical salaries and expenses.

You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 23/05/2024.

Key administrative areas: To work as a member of the clinical coding team: o with responsibility for own areas o inputting coded data into the Patient Administration System o coding from information gathered from several sources including patient notes, discharge forms, both manual and electronic, and other clinical information captured on a variety of sources. o to ensure clinical coding is recorded in a timely and accurate manner in accordance with both national and the Practice guidelines and standards o to maintain clinical coding skills and participate in internal training programmes as required for both refresher and specialist clinical coding courses and work toward a high standard of coding o To extract, interpret and independently code clinical information from clinical letters and Discharge summaries from Hospitals and Clinics Summarising existing patient records. Summarising new patient records to a high standard Restructuring existing computerised notes Produce a comprehensive electronic summary using SystmOne Maintaining structure when recording new information. Assisting GPs with queries relating to medical records Running data searches to identify relevant information To work with other administrators and healthcare professionals to provide a first-class service to our patients To participate in quality improvement initiatives, identifying areas where the processes used within the coding function can be improved and assist in implementing Photocopying, scanning and filing of paper records Process scanning daily for incoming patient documentation in line with the practice procedure Any other reasonable tasks at the request of the Practice Manager To have an excellent understanding of the Quality and Outcomes Framework (QOF) and work towards achieving national targets. Assist with the capture, monitoring and extraction of data for audit or QOF/Enhanced Services. Run regular monthly searches for recall systems and create patient invites via text message, telephone or letter. Update computer/data input protocols as required. Attend and participate in MDT meetings as required Undertake such duties as may be required from time to time to support the day-to-day functioning of the practice; such as supporting the reception team with answering calls and booking appointments. Handling inbound referrals to the practice (long acting contraception) Communication: Communicate effectively with other team members Communicate effectively with patients and carers, recognising the need for alternative methods of communication to overcome different levels of understanding, cultural background and preferred ways of communicating Maintain effective communication within the organisation Confidentiality: In the course of seeking treatment, patients entrust us with, or allow us to gather, sensitive information in relation to their health and other matters. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately In the performance of the duties outlined, the post-holder may have access to confidential information relating to patients and their carers, practice staff and other healthcare workers. They may also have access to information relating to the practice as a business organisation. All such information from any source is to be regarded as strictly confidential Information relating to patients, carers, colleagues, other healthcare workers or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data. Any breach of confidentiality is a disciplinary event and will be treated as gross misconduct which could result in termination of employment Health & Safety: The post-holder will assist in promoting and maintaining their own and others health, safety and security as defined in the practice Health & Safety Policy, to include: Using personal security systems within the workplace according to practice guidelines Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks Making effective use of training to update knowledge and skills Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazard Reporting potential risks identified. Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues, to include: Acting in a way that recognizes the importance of peoples rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues Behaving in a manner which is welcoming to and of the individual, is non-judgmental and respects their circumstances, feelings priorities and rights. Personal/Professional Development: The post-holder will participate in any training programme implemented by the practice as part of this employment, including Statutory and Mandatory training. Such training to include: Participation in an annual individual performance review, including taking responsibility for maintaining a record of own personal and/or professional development Taking responsibility for own development, learning and performance and demonstrating skills and activities to others who are undertaking similar work. Attend and participate in practice meetings as required Quality: The post-holder will strive to maintain quality within the practice, and will: Alert other team members to issues of quality and risk Assess own performance and take accountability for own actions, either directly or under supervision Contribute to the effectiveness of the team by reflecting on own and team activities and making suggestions on ways to improve and enhance the teams performance Work effectively with individuals in other agencies to meet patients needs Effectively manage own time, workload and resources. Contribution to the Implementation of Services: The post-holder will: Apply practice policies, standards and guidance Discuss with other members of the team how the policies, standards and guidelines will affect own work Participate in audit where appropriate Implement maximum flexibility of work to maintain a high level of efficiency, eg working in any area of the practice if requested to do so, according to the needs of the practice Comply at all times to the Staff Contract, Practice Policies & Procedures including CQC policies, Data Protection & GDPR Feedback: To listen to feedback from patients and colleagues whether this be a compliant, comment or compliment and if it cannot be dealt with immediately to the Practice Manager. CQC: To work within the guidelines set be CCQ to ensure the Practice is safe, efficient and provides the best possible care for patients. N.B. This job description is a reflection of the current position and the post holder is expected to view it as a guide rather than an exact description of all duties and responsibilities. It may be subject to variation from time to time.

Please see the attached Job Description and Person Specification for full details of the role and responsibilities

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

The post holder needs to act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained. Travel to venues across Coventry as required for meetings related to the planning and provision of the WMS When events require it e.g. during the exam weeks work outside of normal working hours as required. Currently approximately nine days per Work with the team of medical school administrators within the Medical Education department at UHCW to ensure the provision of a seamless, high quality service to the visitors to the medical education office. To act as a senior point of contact for all relevant activities to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is To ensure, wherever possible, that all documentation is up-to-date, in an orderly fashion and available whenever decisions are being made, reporting exceptional circumstances where necessary. This will require: effective collaboration with all relevant personnel to maintain an efficient administrative system; prompt transcription, manipulation and distribution of appropriate correspondence. To continually contribute to training improvement This will require: undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data in order to produce reports and spread sheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant data is collected and input accurately in line with Trust guidelines. Share ideas for potential service improvement. To implement and maintain an efficient office management system/procedures to enable the Department to optimise their standards of This will require: effective time management, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel; arranging meetings/events; composing and transcribing minutes proactively ensuring action points are raised and completed; preparation of correspondence and reports; effective management of the office by establishing and maintaining efficient manual and electronic correspondence and documentation management system To support team members. This will require: demonstrating and explaining Departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are maintained at all times; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day mutual support for colleagues where required. For further details please see the attached job description.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work. At UCLH, we have a real One Team ethos, and our values safety, kindness, teamwork and improving, are central to the way we work. This is supported by our staff, who voted us as the #1 NHS Acute Trust to work for in the whole of England.

Please refer to the job description attached. If you have any questions about this position please do not hesitate to contact us.

Please refer to the attached job description and person specification for full details of responsibilities Word processing of all forms of correspondence, reports and summaries that are required by the team. Answer all telephone calls within the defined timeframe, and use effective telephone techniques to healthcare professionals, patients and other agencies in a quick and efficient manner. Record information in the chosen software timely and accurately. Deal with difficult callers in a calm and professional manner. Any data that is taken/shared as part of a phone call or transferred electronically must be undertaken with regard to the Trust Information Governance and Information Security policies. Organise clinics and associated appointments for clinics, using appropriate systems to manage work. Organise team/ward meetings, take, transcribe and distribute minutes accordingly as required. Inputting and updating service user information and service user/team activity on computerised information systems, creating service user notes where necessary and according to policy. Ensure good customer service by providing a professional and effective telephone service, taking accurate messages and providing information and signposting as requested and appropriate.

You will be able to find a full job description and person specification attached within the supporting documents. The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers. The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment with us. Interviews will be held on 15/05/2024.

Before applying for this extending and rewarding role, we encourage you to view the full job description and person specification