Total 14 front desk officer job vacancies in Art / Design / Entertainment category in The United States of America

Act as the first point of contact for the CFO and CPO, including managing/screening calls, emails, correspondence and visitors. Take organisational responsibility of departmental Boards and committees. High level diary management. Ensure plans are in place to deliver reports for statutory deadlines and committee cycles for the Executive Directors and all their reports. Extensive partner/stakeholder liaison and maintenance of relationships at Executive Director level. For full details see the attached job description

Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants. Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview. Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies. Please ensure that you document evidence of meeting all the essential criteria in the supporting information. If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered. Important Information Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date. For candidates applying using a Hotmail account or have strict firewall settings please ensure the following: Junk Mail is checked regularly Disclosure and Barring Service: On 28 November 2020, the new Disclosure and Barring Service filtering rules will come into effect. The changes mean that: youth cautions, reprimands and final warnings will no longer be subject to automatic disclosure the multiple conviction rule has been removed, meaning that if an individual has more than one conviction, regardless of offence type or time passed, each conviction will be considered against the remaining rules individually, rather than being automatically disclosed. If you are unsure about whether you need to disclose certain criminal record information, free confidential advice may be sought from one of the charity bodies listed below. These bodies can advise you on what you are legally required to declare and may also be able to advise you on how you can disclose criminal record information to a prospective employer and your legal rights when doing so. Nacro Tel: 0300 123 1999, or email: helpline@nacro.org.uk Unlock Tel: 01634 247350, email advice@unlock.org.uk or complete the online form on the Unlock website The Trust is committed to safeguarding adults and children therefore if the post is subject to the Rehabilitation of Offenders Act (ROA) 1974 (Exceptions) Order 1975 (as amended) the successful candidate(s) will be subject to a criminal records check with the Disclosure and Barring Service (DBS). The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post: Standard Check: £18 + Administration cost of £3.85 = £21.85. Deducted at £6.85 from 1st month salary and £5 deducted from salary over following 3 months. Enhanced Check: £38 + administration cost of £3.90 = £41.90. Deducted at £11.90 from 1st month salary and £10 deducted from salary over following 3 months. As part of the one of the largest employers in the UK NCIC future employees will have also access to the following benefits. A lease car may be available for this position; further details will be provided upon appointment if applicable. 27-day holiday scheme rising to 33 after 10 years Flexible working Scheme Excellent opportunities for development Competitive NHS Pension scheme Access to NHS discounts with retailers and leisure companies EAP (Employee Assistance Programme) a free, confidential counselling and information service to assist with personal or work-related problems These schemes are subject to availability

Please view the attached Job Description and Person Specification documents for full details regarding this post. Please ensure that your application clearly demonstrates how you meet the role criteria.

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities. This vacancy will close at midnight on the 1st April 2024. Interviews are due to be held on the 8th April 2024. Benefits to you We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel. Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered. We welcome applications from the Armed Forces.

For further information on this role, please see the attached detailed Job Description and Person Specification. Provide a dedicated professional PA service to the Director of Transformation ensuring confidentiality, accuracy and discretion always. Ensure a professional image of the Hospital is maintained and a helpful and effective service is provided to all internal and external contacts. Acquire and maintain an awareness of issues and developments relevant to the work of the Director of Transformation & bring mailers to the Directors attention as appropriate. Deal appropriately with issues of a highly confidential, complex and sensitive nature. Work with a minimum of supervision, with the ability to plan and prioritise ones own work, deal with a range of ongoing tasks at the same time and to cope under pressure. Effectively manage the Director of Transformations electronic diary taking into consideration personal preferences for meeting timings. Plan and coordinate meetings liaising with other PAs as appropriate for suitable dates and book meeting rooms if required. Take responsibility for all aspects of arranging, coordinating and servicing meetings and other special events/conferences, arranging timetables, presenters etc. Using diverse software products utilise advanced IT skills to produce various high quality professionally presented reports, documents, slide presentations, maps, flowcharts and design and develop databases, paying attention to detail to ensure all documents are accurate before leaving the office.

Communication and relationships Build trusting relationships with colleagues from across partner organisations. Effectively share the benefits case for working together on recruitment, training, and workforce development. Communicate complex and sensitive information. Acting as the local point for responses to requests for information and assisting with the maintenance of the stakeholder log. Analytical and judgement Assess and evaluate complex information. Monitor the delivery of work streams. Present information clearly, curiously, and objectively. Assist and maintain risk and issues log, escalating as appropriate. Planning and organisation Coordinating activities across partner organisations to support recruitment into health and care jobs and careers. Attending and/or facilitating meetings (where agreed) and present on progress. Manage programme schedule. Manage the end-to-end procedures relating to the operations of the Hub. To support the development and implementation of new/existing initiatives. Service Development Responsible for the development of operational processes and improvements. Propose changes to projects and initiatives. Influencing partners to implement changes to policies and practice to maximise the impact of Proud to Care hub activities. Contribute to the review and development of existing information management systems To promote learning, sharing and evaluation of support delivered to appropriate stakeholder. Finance and Physical Resources Assist with the monitoring of spend. Contribute to the financial delivery of the service ensuring it is cost effective and delivered on time. Ensure all expenditure commitments, all payments and budgets are properly authorised, controlled and monitored in accordance with relevant project/programme and departmental procedures. Human Resources Responsible for managing and prioritising own workload. Supervision of the Proud to Care Admin Support Officer. Mentorship of more junior members of staff. Responsibility for Patient/Client Care Regular contact with clients/service users and employers to understand need and improve outcomes of services. There will be circumstances where the post-holder will offer advice or signpost clients to the most appropriate pathway for employment support.

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.

Please see attached a full job description setting out the details of the role and responsibilities. We look forward to your application.

Please see attached the job description and person specification for more information about this role.

For further details with regard to this vacancy opportunity, please see the attached Job Description and Person Specification.

Assist the Head of Capital & Property Services with the production and maintenance of adequate estate records necessary for the efficient management of the estate with particular attention to the continual updating of fire survey and statutory estate condition records. To support the delivery of the Trusts capital programme to ensure quality facilities, delivered within budget, and within the current financial constraints. Support and deliver of capital projects from feasibility through to timely completion, and within budget working alongside all project stakeholders. Ensure all capital projects are completed to high standards using best sustainable practices whilst achieving value for money; To provide expert advice on aspects of projects which affects the Trusts ability to achieve its clinical needs through the consequences of capital developments, ensuring time, cost and quality standards are met. To work with the wider Estates team to ensure projects are delivered compliant with legislation using specialist advice and design consultants. To support the development of policies and strategies for the implementation of capital projects to improve the built environment for patients, staff and visitors; To support the management and control the financial expenditure of programmes and projects, ensuring regular reports are available to the Head of Capital & Property Services; To support on planning and building control application processes for capital development works. To procure consultants, contractors and services necessary to deliver capital projects in accordance with the Trusts Standing Orders and Standing Financial Instructions; To contribute to the risk management processes and the maintenance of a comprehensive project risk register To manage highly complex information and analyse and interpret data to generate a range of options, contributing to the delivery of an affordable and deliverable capital programme. To develop good working relationships with a wide range of groups and individuals both within and outside the organisation including Clinicians, Senior Managers, patients, voluntary organisations and community stakeholders. To lead the working groups and external advisors in the preparation of output specifications, operational policies and design briefs. To chair and facilitate capital technical meetings ensuring the technical advisers develop appropriate and affordable design and capital costs in line with the constraints set by each scheme, procurement processes and competing demands of the Trust. To ensure the advisors work is properly co-ordinated and interfaced. To support the development of a Post Project Evaluation strategy to review capital projects and ensure continuous quality improvements in the built environment.

Please see attached a full job description setting out the details of the role and responsibilities. We look forward to your application.

Diary management: Manage Chief Officers diary, prioritising as appropriate to ensure the Chief Officers time is efficiently utilised. Understand the Chief Officers short, medium and long-term priorities and providing bespoke and flexible support as new priorities emerge. Email management: Draft correspondence on behalf of Chief Officer, track progress on incoming and outgoing email traffic. Receive and action correspondence and enquiries into the Chief Officers office and prioritise for action, draft correspondence Meeting agenda preparations, transcribing and minute taking. Trust Board & Council of Governors: Work alongside the Directorate Business Manager and Corporate Governance Team to ensure Chief Officers agenda items and associated presentations are delivered in a timely manner. Manage difficult conversations (at all levels) in a tactful yet confident manner; understand the importance of delivery and meeting tight deadlines. Proactively follow up on actions given to the Chief Officer and liaise with deputies/direct reports/teams to resolve. Be visible across the Trust to represent the Chief Officer. Project Management support on designated projects as assigned by the Chief Officer, ensure alignment on planning, implementation and communication across the Trust. Monitor and order IT and Office related expenditure as required. Deliver both formal and informal training in relevant administrative or business management systems and processes for a wide range of colleagues from a variety of backgrounds to enable the development of a culture of continuous improvement. Executive Assistant Team: Play an active role in the development and implementation of administrative procedures within the Executive Function to ensure that high standards are set and maintained. Work collaboratively to make the Executive Function/office an agile and cohesive working environment. Provide cover for peers as required to ensure coverage is maintained across the Executive Function. Act as an exemplary role model of What good looks like. Work with the communications team to ensure internal and external communications for the Chief Officer is fit for purpose and timely. Set up telephone/videoconferencing facilities for meetings, share technological advancements as necessary with the team and support the roll out of new technology. Raise stationery, furniture and purchase order numbers on Oracle as required and secure appropriate stock of stationery. Other adhoc duties as agreed with Chief Officer.

Please see attached job description and person specification for full details of roles and responsibilities.