Who We Are
As Singapore's first institute for lifelong learning, the Singapore University of Social Sciences (SUSS) champions inclusivity to bring education to all and ensure that they are given equal opportunities to develop to their fullest potential in our diverse learning environment.
We advocate for the same for our people. We believe everyone should have equal opportunities and develop to their fullest potential in their careers.
Embark on an exciting lifelong journey with us in making a positive difference in your career and serving our society.
For more information on Singapore University of Social Sciences, please visit www.suss.edu.sg
About The Job
The Senior Officer will be part of SUSS's HR shared services team, offering HR administrative support to the university.
Key Responsibilities
Training administration
- Verify and approve employees’ training-related reimbursement claims using the SuccessFactors (Rhombus) system, including course fees, professional membership fees, FDS related expenses and etc.
- Address staff inquiries regarding training administration and reimbursement claims.
- Verify and process payment for training-related invoices, such as venue rentals, catering, and workshop fees, through the SAP system.
- Coordinate with external training providers to register employees for training.
- Manage training grant applications, including absentee payroll, through the Enterprise Portal for Jobs & Skills.
- Maintain accurate training details and records in SuccessFactors, including adding new courses/schedules and updating staff training hours.
HR Admin/Operations
- Manage offboarding processes for employees, including leave balance calculations, system operations, and related tasks.
- Handle HR administrative duties, including mail collection, stationery management, requisitioning HR supplies, and distribution of jackets/polos to staff.
- Provide backup support for team members in tasks such as contract renewals and adjunct payment processing.
- Undertake any ad-hoc tasks as assigned.
** The busiest period for this role occurs annually in December.
Job Requirements
- Diploma in Human Resource Management or related field, or equivalent experience.
- Minimum of 1 year of practical experience in HR operations/administration or a related role.
- Proficient in managing administrative tasks efficiently, especially in high-volume environments, with strong multitasking abilities.
- Proficiency in Microsoft Office applications.
- Detail-oriented with a meticulous approach to tasks.
- Demonstrated ability to collaborate effectively within a team and work independently with minimal supervision.
What Do We Offer
As a purpose-drive organisation, we empower employees at different life stages to chase their dreams.
We believe that learning is a lifelong endeavour that should be accessible to all. We are committed to empowering you to reach your full potential through providing diverse and flexible learning opportunities, as well as job mobility. Additionally, to support both your personal and professional growth, we offer a holistic package that includes:
- Competitive Pay Package
- Hybrid Work Arrangement (Subject to Job Role)
- Medical Benefits
- Flex Benefits
- Family Care Leaves
- Volunteer Service Leaves
- Wellness & Recreation Activities
- Lifelong Learning Opportunities
- Career Development Opportunities through Internal Job Postings and Transfers
A rewarding and challenging career awaits you at SUSS.
Come join us and experience meaningful work in a supportive, collaborative environment. Our team is driven by strong values and a commitment to excellence that will inspire you to grow.
We welcome all interested applicants to apply directly through our Career Portal. We regret that only shortlisted candidates will be notified.
