Total 88 Junior Executive Scientific Operations Manager job vacancies in Administrative / Clerical category in The United States of America

**Position: Operations Admin**

**Requirements:**
- Diploma in Business Administration, Business Management, or related field.
- Minimum 1 year of relevant work experience.
- Strong interpersonal skills with excellent communication abilities.
- Ability to work independently with minimal supervision.
- Detail-oriented, adaptable, and energetic.
- Proficient problem-solving skills.
- Fluency in Bahasa and English.

**Responsibilities:**
- Manage training related arrangement / application
- - Establish and maintain a proper filing system.
- Organize and maintain documentation.
- Utilize computer software to enhance office efficiency.
- Coordinate material submissions and ensure timely delivery.
- Assist with ad-hoc duties as assigned.

Perks & Benefits

• Employee equity
• Casual dress code
• Company trips
• Personal leave
• Open culture
• Personal development opportunities

Job Description :

At Ezi Motartech, we believe in the power of innovation and collaboration to drive success. As an Operations Associate: Administrative and Delivery Specialist, you'll have the opportunity to showcase your skills in both administrative support and delivery coordination. This multifaceted role is ideal for individuals who thrive in dynamic environments and are committed to delivering exceptional results.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining office supplies.
• Delivery Coordination: Oversee the coordination of delivery schedules, ensuring timely and accurate deliveries to our valued customers.
• Customer Interaction: Serve as a primary point of contact for customer inquiries, providing outstanding service and resolving issues promptly to ensure customer satisfaction.
• Inventory Management: Assist in managing inventory levels, conducting regular stock checks, and coordinating replenishment as needed to meet demand.
• Documentation and Record-Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with team members across departments to support operational initiatives and drive continuous improvement in processes and procedures.

Qualifications:

• Previous experience in administrative support, customer service, or operations roles is advantageous.
• Excellent communication and interpersonal skills, with a strong customer service orientation.
• Proficiency in Microsoft Office suite and experience with database management software.
• Detail-oriented mindset with strong organizational and problem-solving skills.
  Ability to thrive in a fast-paced, team-oriented environment.
• Fresh Grads are encouraged to apply.

Perks & Benefits

• Work Life Balance
• Personal development opportunities
• Profit Sharing
• Meal allowance
• Group Insurance
• Parking allowance

Job Responsibilities:

• Responsible in generate Invoices, customer orders and etc. related document.
• Negotiate for best purchasing package (in terms of quality, price, term delivery and service) with suppliers.
  
• Maintain complete updated purchasing records/data and pricing in the system.
• Responsible for preparation and process purchase orders and documents in accordance with company policies and procedures.
• Monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• To liaise and coordinate with the dealers and internal departments for sales support task.
• Timely and accurately processing of daily sales order.
• Established and maintain proper filing system to ensure smooth documentation and administration.
• Perform daily office general clerical duties.
• Perform ad-hock tasks if needed.

Job Requirements:

• At least 1-2 years of working experience in the related field is required for this position.
• Good working attitude and pleasant personality.
• Ability to perform multitask and prioritize daily workload.
• Knowledge in using Microsoft Words, PowerPoint and Excel.
• Languages: Bahasa Malaysia and English (中文 will be added advantages).
• MUST willing to work for 6 days. 
  
• Working Hour: Mon-Sat 8.30AM to 5.30PM

Perks & Benefits

• Casual dress code
• Personal leave
• Personal development opportunities

Job Description :

At Ezi Motartech, we believe in the power of innovation and collaboration to drive success. As an Operations Associate: Administrative and Delivery Specialist, you'll have the opportunity to showcase your skills in both administrative support and delivery coordination. This multifaceted role is ideal for individuals who thrive in dynamic environments and are committed to delivering exceptional results.

Key Responsibilities:

• Administrative Support: Provide comprehensive administrative support to various departments, including managing correspondence, scheduling appointments, and maintaining office supplies.
• Delivery Coordination: Oversee the coordination of delivery schedules, ensuring timely and accurate deliveries to our valued customers.
• Customer Interaction: Serve as a primary point of contact for customer inquiries, providing outstanding service and resolving issues promptly to ensure customer satisfaction.
• Inventory Management: Assist in managing inventory levels, conducting regular stock checks, and coordinating replenishment as needed to meet demand.
• Documentation and Record-Keeping: Maintain accurate records and documentation, ensuring compliance with company policies and regulatory requirements.
• Cross-Functional Collaboration: Collaborate with team members across departments to support operational initiatives and drive continuous improvement in processes and procedures.

Qualifications:

• Previous experience in administrative support, customer service, or operations roles is advantageous.
• Excellent communication and interpersonal skills, with a strong customer service orientation.
• Proficiency in Microsoft Office suite and experience with database management software.
• Detail-oriented mindset with strong organizational and problem-solving skills.
  Ability to thrive in a fast-paced, team-oriented environment.
• Fresh Grads are encouraged to apply.

Perks & Benefits

• Work Life Balance
• Personal development opportunities
• Profit Sharing
• Meal allowance
• Group Insurance
• Parking allowance

**職位：營運管理員**

**要求：**
- 工商管理、商業管理或相關領域的文憑。
- 至少 1 年相關工作經驗。
- 較強的人際溝通能力，具備優秀的溝通能力。
- 能夠在最少的監督下獨立工作。
- 注重細節，適應力強，精力充沛。
- 熟練的解決問題的能力。
- 精通印尼語和英語。

**職責：**
- 管理培訓相關安排/申請
- - 建立並維護適當的歸檔系統。
- 組織和維護文件。
- 利用電腦軟體提高辦公室效率。
- 協調材料提交並確保及時交付。
- 協助完成指定的臨時職責。

津貼和福利

• 員工股權
• 休閒著裝要求
• 公司旅行
• 事假
• 開放文化
• 個人發展機會

職位說明 ：

在 Ezi Motartech，我們相信創新和協作的力量可以推動成功。作為營運助理：行政和交付專家，您將有機會展示您在行政支援和交付協調方面的技能。這種多面性的角色非常適合在動態環境中茁壯成長並致力於提供卓越成果的個人。

主要責任：

• 行政支援：為各部門提供全面的行政支持，包括管理信函、安排預約和維護辦公用品。
• 交付協調：監督交付時間表的協調，確保及時、準確地交付給我們尊貴的客戶。
• 客戶互動：作為客戶諮詢的主要聯絡點，提供卓越的服務並及時解決問題，以確保客戶滿意度。
• 庫存管理：協助管理庫存水平，定期檢查庫存，並根據需要協調補貨以滿足需求。
• 文件和記錄保存：維護準確的記錄和文件，確保遵守公司政策和監管要求。
• 跨職能協作：與跨部門的團隊成員合作，支援營運計劃並推動流程和程序的持續改進。

資格：

• 具行政支援、客戶服務或營運職位經驗者優先。
• 優秀的溝通和人際交往能力，具有強烈的客戶服務導向。
• 熟練使用 Microsoft Office 套件並擁有資料庫管理軟體的經驗。
• 注重細節的心態，具有較強的組織和解決問題的能力。
  能夠在快節奏、以團隊為導向的環境中茁壯成長。
• 鼓勵應屆畢業生申請。

津貼和福利

• 工作與生活的平衡
• 個人發展機會
• 利潤分享

Responsibilities:

• Act as the point of contact between the manager and internal/external clients.
• Screen and direct phone calls and distribute correspondence.
• Handle requests and queries appropriately.
• Manage diary and schedule meetings and appointments.
• Make travel arrangements.
• Take dictation and minutes.
• Source office supplies.
• Produce reports, presentations and briefs.
• Devise and maintain office filing system.

Requirements:

• Proven work experience as a personal assistant.
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Excellent organisational and time management skills.
• Up-to-date with latest office gadgets and applications.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communications skills.
• Discretion and confidentiality.
• Possess at least a Diploma or higher in Business Studies or certification would be considered an advantage.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport

Responsibilities:

• Administers time and attendance records for all levels
• Checks and keys-in job sheet and adjusts labour enquiries into the computer system
• Checks long hour gratuity for the Foremen / Foremen Engineer / Asst. Engineers
• Records Chargeman and workmen daily attendance and overtime
• Assists in keying in material requisition and goods gate pass
• Keeps records, distribution and filing of department documents
• Updates department safety and general notice board
• Maintains attendance of leave records of the employees
• Collects mails and documents
• Maintains availability of forms, permits and stationary
• Reports all sub-standard conditions, equipments, practices and incompatible work processes
• Reports all injuries, however minor and near misses to their supervisors
• Performs any other associated tasks and responsibilities assigned from time to time

Requirements:

• Minimum of primary education with relevant working experience or preferably with GCE ‘O’ levels
• At least 2 years of working experience in a similar capacity
• Must have good application knowledge of Windows software, i.e.Word, Excel, and Access
• Must possess excellent telephone etiquette, good listening skills and good skills in organising routine work and coordination with user departments
• High level of interpersonal skills and a moderate level of written communication skills
• Ability to interact with diverse employee groups and handle heavy loads of work in a fast-paced work environment
• Computer literacy is a must

Our Address and Working Hours:

Seatrium (SG) Pte. Ltd.

(Tuas Yard)

51 Pioneer Sector 1, Singapore 628437

(Islandwide transport provided)

Mon - Thu: 8 am – 5.15 pm

Fri: 8 am – 4.30 pm

Interested candidates are invited to send us an updated resume with your current and expected salary and earliest availability.

We regret that only shortlisted candidates will be notified.

Please note that your personal data disclosed to Seatrium (SG) Pte. Ltd. and our group of companies, shall be used for the purposes of evaluation, and processing in accordance with our recruitment processes and policies. By providing your personal data, you have consented to the aforesaid purpose under the provisions of the Personal Data Protection Act 2012.

About Us

SPH Media is evolving, and we welcome talented individuals to join us in our transformation journey. Our mission is to be the trusted source of news and lifestyle content in Singapore and Asia. As an employer, we are committed to rewarding our people fairly and developing them in their careers. Grow your career in a vibrant and collaborative environment built around a culture of respect and inclusivity. Join us! To work with passionate people who impact lives through the stories they tell.

About the Role

Temporary Administrative & Operations Assistant (6-month contract)

This is key role within the Technology Division that execute, manage administrative support and implement business support activities on a day-to-day basis in alignment with the corporate guidelines.

Roles & Responsibilities

• Responsible for administrative tasks to upkeep the office premises and facilities
• Manage and implement adequate Workplace Safety & Health (WSH) and Security measures
• Manage office facilities, including seating plans, office renovation, and asset disposals
• Process and manage travel-related matters
• Process requisitions and keep stock for office supplies and inventories
• Assist in staff on/offboarding & orientation within the division
• Provide general clerical support including mailing & scanning and errands to facilitate the division’s deliveries
• Coordinate training/workshops/events logistics
• Demonstrate ability to work effectively both independently and with various stakeholders to support daily administrative/operations matters
• Undertake any other ad-hoc duties as assigned

Job Requirements

• Possess at least a Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administrative/Management or equivalent
• At least 2 years of relevant working experience
• Preferably junior executive specialised in clerical/administrative support or equivalent
• Preferably proficient in Microsoft Office & Google G Suite
• Meticulous, good interpersonal skills, and resourceful
• A good team player and ability to work independently in a fast-paced multi-tasking environment with minimum supervision
• Capable of managing workload and prioritizing tasks
• High level of integrity and resourceful

Location: Tanjong Pagar

Contract: 6 months (convertible)

Responsibilities:

• Manage and maintain the trade capture system - to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Review and process both payable and recoverable invoices
• Management of physical cargo documentations which involves tracking, reviewing clauses and endorsements/archiving
• Prepare and issue customs related documents
• Support adhoc Treasury / Credit / Accounts / Operational matters
• Provide coverage within Ops Admin Team when required

Requirements:

• Minimum A Level / Polytechnic Diploma
• Entry level candidates are welcome to apply, must be willing to learn
• Proficient in Microsoft Office tools
• Detail orientated and meticulous
• Team player

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

Location: Guoco Tower

Contract duration: 6 months - long term

Responsibilities:

• Manage and maintain the trade capture system - to ensure that all tanks/trucks movements are promptly and accurately reflected
• Manage the inventory system to keep track of oil stocks intank/petrol kiosks tanks
• Review and process both payable and recoverable invoices
• Management of physical cargo documentations which involves tracking, reviewing clauses and endorsements/archiving
• Prepare and issue customs related documents
• Support adhoc Treasury / Credit / Accounts / Operational matters
• Provide coverage within Ops Admin Team when required

Requirements:

• Minimum A Level / Polytechnic Diploma
• Entry level candidates are welcome to apply, must be willing to learn
• Proficient in Microsoft Office tools
• Detail orientated and meticulous
• Team player

Interested candidate please click "APPLY" to begin your job search journey and submit your CV directly through the official PERSOLKELLY job application platform - GO Mobile.

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 • Reg No: R23117066 (CHEW KIA ZHENG)

The Job:

• Execute comprehensive management of multiple customer accounts covering all facets of Sales Operations.
• Partner closely with Business Operations Executive and Business Development managers to drive business growth.
• Own and manage customer pricing within the database, ensuring accuracy and efficiency.
• Manage certain customer investments impacting the profit and loss statement.
• Support with In-store activation projects and other cross-functional tasks

The Requirements:

• Min Degree with Some working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to janelui@recruitexpress.com.sg or call Jane @ 6735 1955.

Recruit Express Pte Ltd

(EA Licence No. 99C44599)

• Record and distribute cheques
• Disseminate registry e-correspondences, emails and official receipts
• Check published gazettes (SG/MY/BN) and disseminate
• Print and bind diaries for lawyers/secretaries (as required)
• Preparing training manuals for new hires
• Preparing cardboard prints
• Covering admin and mails clerks in their absence and other adhoc duties
• Any other matters/ projects that the management may require assistance with from time to time

Requirements:

• Diploma in any discipline/ GCE 'A' level/ GCE 'O' level/ GCE ‘N’ level/ Nitec in Office Skills
• Minimum 5 year of clerical or administrative experience
• Good interpersonal and communications skills
• Able to work independently in a fast-paced environment
• IT savvy and proficient in MS Office

Please visit our website at www.drewnapier.com for other available vacancies.

Kindly state full details of qualifications, experience, current and expected salary in your resume.

(We thank all applicants for writing in. Only shortlisted candidates will be notified. All applications will be treated with the strictest confidence).

29

Location: GUOCO Tower

Salary: Up to $3000/month

Contract Duration: 6 months

Responsibilities:

• Manage and maintain the trade capture system to ensure prompt and accurate reflection of all tanks/trucks movements.
• Monitor the inventory system to track oil stocks in tanks/petrol kiosks.
• Review and process both payable and recoverable invoices.
• Handle physical cargo documentations, including tracking, reviewing clauses, endorsements, and archiving.
• Prepare and issue customs-related documents.
• Support adhoc Treasury, Credit, Accounts, and Operational matters.
• Provide coverage within the Ops Admin Team when required.

Requirements:

• Minimum A Level / Polytechnic Diploma.
• Entry-level candidates are welcome to apply; must be willing to learn.
• PC literate.
• Detail-oriented and meticulous.
• Team player.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolkelly.com.sg/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.

PERSOLKELLY Singapore Pte Ltd

• RCB No. 200007268E

• EA License No. 01C4394

• EA Registration No. R24120918 TAM SEE MIN

Responsibilities

• Prepare quotations, correspondences letter and faxes;
• Control and issue purchase requisition and purchase order;
• Prepare shipments documents and permits;
• Prepare and consolidate reports from terminals fortnightly;
• Update & tabulating daily sales and inventory reports (incoming material record, declared GST record, update price list of customer, sub-con and etc);
• Liaise with finance and supplier on payment;
• Liaise with HR and handle all workers' related matters;
• Handle all filing matters of operation departments;
• Handle incoming calls and enquiries;
• General administration duties;
• Check timesheet for workers;
• Prepare namelist submission;
• Be responsible for any other duties that may be assigned to you from time to time as your Superior/management deem fit.

Requirements

• Minimum GCE N / O Level or equivalent
• Proven experience in a similar role or relevant internship
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office
• Ability to work effectively in a fast-paced environment
• Detail-oriented with a strong focus on accuracy
• Knowledge of sales and operational processes in desirable
• Ability to work well within a team and individually
• Willingness to learn and adapt to new tasks and challenges