Total 33 Medical Officer job vacancies in Human Resources category in The United States of America

AREAS OF RESPONSIBILITY Recruitment On-boarding Generalist HR Administration KEY RELATIONSHIPS NEMS management teams Workforce Recruitment Partners Finance & Payroll Team Please find the full job description attached to this advert

To process all administration in relation to the employment or appointment of applicants. To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC. To manage pre-appointment checks for newly-appointed staff, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda. To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes. To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs. To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interviews, employment checks and hiring monthly new starters on ESR. To administer interview tests and assessment days as part of the selection process, working with the managers, local job centres and colleges. To work closely with the recruitment assistants to ensure letters and documentation are issued and data input within agreed timeframes to avoid any unnecessary delays. To deal with telephone callers and visitors to the department in a courteous manner, greeting and receiving callers in accordance with departmental standards and processes. To work in an agreed and appropriately arranged roster system to ensure coverage of the service at all times during the agreed hours of business. To keep own knowledge up to date in relation to national recruitment policy and standards and the streamlining agenda. To attend workshops and seminars to expand existing knowledge in relation to employment legislation, as required. To regularly audit vacancy and applicant files to ensure no unnecessary delays are incurred and to bring to the attention of the team leader/assistant manager any potential threats to quality standards not being achieved. To ensure that all newly joining staff are booked onto the relevant trust induction programmes. To ensure recruitment information systems ie. NHS Jobs2/TRAC/ESR are maintained in a timely, accurate manner, ensuring consistency and confidentiality of data within shared recruitment and lead employment services. To monitor response rates to job adverts, to close job adverts and to issue requests for online short-listing to recruiting managers using NHS Jobs. To assist monthly exception reporting to ensure quality data is achieved and maintained.

The main responsibilities of the job can be found within the job description and person specification attached.

Work closely with the Head of HR Operations and other members of the HR team to support projects that help to deliver the Trusts People and Culture strategy and wider HR agenda. Lead on the development and updating of a range of HR policies to meet legal and organisational best practice and contribute where required to other Trust policies where they may overlap to HR. Develop and maintain a database to actively ensure HR policies are kept updated in line with audit and best practice requirements, ensuring timely communication across a range of colleagues including internal managers and staff networks. Liaise with trades unions, staff networks and a range of stakeholders to ensure policies are developed that meet legal requirements and that help deliver a positive organisational culture and staff experience. Coordinate monthly Pay and Conditions of Service (PACS) meetings and carry out related administrative activities. Manage schedule of policies to be updated, ensuring key stakeholders are aware of deadlines and kept informed, ensuring policies are updated and deadlines are met. Please refer to the Job Description for the full specification of responsibilities and requirements for this post.

Benefits included with this role are:- NHS pension a comprehensive in house & external training programmes career progression starting annual leave of 27 days per annum increasing to 33 days pa based on length of service (plus paid bank holidays) staff physio service NHS discounts and many more. For more information on the role, please find attached the job description and person specification.

The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents please view the attachment/s below.

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.

Please refer to the attached job description for full details of the role. Please ensure that when completing your application that you clearly identify what specific recruitment administration experience you have and how you have applied this in practice.

For more information on working for the Trust, please see the attached Job Description and Person Specification. For more details on the post, please see contact information details.

To process all administration in relation to the employment or appointment of applicants, including those on honorary contracts or secondments with clients. To ensure that only posts with appropriate vacancy control approval are advertised. To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC. To manage pre-appointment checks for newly-appointed staff and those to be issued with honorary contracts or secondment agreements, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda. To requisition and advertise all vacancies on NHS Jobs website ensuring compliance to equality and diversity and national employment check standards ie. the 2 ticks disability symbol, immigration regulations, age, gender and religious belief. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda. To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes. To prepare sponsorship applications as required in line with current guidelines and immigration rules. To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs. To carry out such re-checks of employment checks as are required for staff under trust policy, in line with agreed trust timeframes (eg. right to work, DBS etc); to take appropriate remedial action where an issue arises out of a rechecking procedure and escalate appropriately to ensure that risks to the organisation can be effectively managed. To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interviews, employment checks and hiring monthly new starters on ESR. To administer interview tests and assessment days as part of the selection process, working with the managers, local job centres and colleges. To work closely with the recruitment assistants to ensure letters and documentation are issued and data input within agreed timeframes to avoid any unnecessary delays. To deal with telephone callers and visitors to the department in a courteous manner, greeting and receiving callers in accordance with departmental standards and processes. To work in an agreed and appropriately arranged roster system to ensure coverage of the service at all times during the agreed hours of business. To keep own knowledge up to date in relation to national recruitment policy and standards and the streamlining agenda. To attend workshops and seminars to expand existing knowledge in relation to employment legislation, as required. To regularly audit vacancy and applicant files to ensure no unnecessary delays are incurred and to bring to the attention of the team leader/assistant manager any potential threats to quality standards not being achieved. RESPONSIBILITIES FOR INFORMATION RESOURCES To prepare new starters forms and provide accurate and timely input of new employee data into electronic and other systems for payroll and other purposes. To assist applicants in resolving any issues or discrepancies that may arise following the electronic transfer (IAT) of NHS Service, salary and annual leave entitlements from previous NHS employment. To ensure that all newly joining staff are booked onto the relevant trust induction programmes. To maintain effective monitoring systems to ensure that all newly appointed staff are appropriately registered with their regulatory body, where required. To ensure recruitment information systems ie. NHS Jobs2/TRAC/ESR are maintained in a timely, accurate manner, ensuring consistency and confidentiality of data within shared recruitment and lead employment services. To monitor response rates to job adverts, to close job adverts and to issue requests for online short-listing to recruiting managers using NHS Jobs. To assist monthly exception reporting to ensure quality data is achieved and maintained. Take part as necessary in the issuing of ID badges and smartcards. To assist the team leader/assistant manager with audits where required to ensure consistency and compliance to national recruitment standards ie. NHSLA/CQCTo act in a responsive manner in any situation that may arise and attempt to resolve the issue in a timely and efficient manner. To liaise with approved advertising agencies, where required, to ensure cost effective jobs adverts are placed in the most appropriate media. To ensure advertising deadlines are met to avoid any unnecessary delays, to ensure adverts are in line with corporate branding and have been thoroughly proof read to ensure accuracy of information.

To process all administration in relation to the employment or appointment of applicants, including those on honorary contracts or secondments with clients. To ensure that only posts with appropriate vacancy control approval are advertised. To provide a comprehensive recruitment service using such information technology systems as are procured for the purpose eg. NHS Jobs 2, TRAC. To manage pre-appointment checks for newly-appointed staff and those to be issued with honorary contracts or secondment agreements, including but not limited to ID/employment history and reference checks; professional registration and qualification checks; DBS checks and occupational health clearance, and the issuing of offer letters and contracts to all appointed, in line with policy, process and statutory timescales. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda. To requisition and advertise all vacancies on NHS Jobs website ensuring compliance to equality and diversity and national employment check standards ie. the 2 ticks disability symbol, immigration regulations, age, gender and religious belief. To keep own knowledge up to date with national recruitment standards and compliance, in line with the streamlining agenda. To highlight any issues raised whilst obtaining employment checks to the recruiting manager and assist the decision making process where appropriate, linking in with clients where necessary, ie. gaps in employment history, unsatisfactory employment references, immigration status checks and documentation, positive DBS checks etc. To arrange DBS risk assessments where necessary and to monitor and record decision outcomes. To prepare sponsorship applications as required in line with current guidelines and immigration rules. To inform managers and other relevant parties about the commencement and induction dates for newly-appointed members of staff and to follow up on any DNAs. To carry out such re-checks of employment checks as are required for staff under trust policy, in line with agreed trust timeframes (eg. right to work, DBS etc); to take appropriate remedial action where an issue arises out of a rechecking procedure and escalate appropriately to ensure that risks to the organisation can be effectively managed. To plan and prioritise own workload to ensure quality standards and deadlines are met. Extensive use of planning and organisational skills are required to manage own workload within a high volume, pressurised environment whilst constantly working towards deadlines within every stage of the recruitment cycle ie. advertising, short-listing, interviews, employment checks and hiring monthly new starters on ESR. To administer interview tests and assessment days as part of the selection process, working with the managers, local job centres and colleges. To work closely with the recruitment assistants to ensure letters and documentation are issued and data input within agreed timeframes to avoid any unnecessary delays. To deal with telephone callers and visitors to the department in a courteous manner, greeting and receiving callers in accordance with departmental standards and processes. To work in an agreed and appropriately arranged roster system to ensure coverage of the service at all times during the agreed hours of business. To keep own knowledge up to date in relation to national recruitment policy and standards and the streamlining agenda. To attend workshops and seminars to expand existing knowledge in relation to employment legislation, as required. To regularly audit vacancy and applicant files to ensure no unnecessary delays are incurred and to bring to the attention of the team leader/assistant manager any potential threats to quality standards not being achieved. RESPONSIBILITIES FOR INFORMATION RESOURCES To prepare new starters forms and provide accurate and timely input of new employee data into electronic and other systems for payroll and other purposes. To assist applicants in resolving any issues or discrepancies that may arise following the electronic transfer (IAT) of NHS Service, salary and annual leave entitlements from previous NHS employment. To ensure that all newly joining staff are booked onto the relevant trust induction programmes. To maintain effective monitoring systems to ensure that all newly appointed staff are appropriately registered with their regulatory body, where required. To ensure recruitment information systems ie. NHS Jobs2/TRAC/ESR are maintained in a timely, accurate manner, ensuring consistency and confidentiality of data within shared recruitment and lead emplpoyment services. To monitor response rates to job adverts, to close job adverts and to issue requests for online short-listing to recruiting managers using NHS Jobs. To assist monthly exception reporting to ensure quality data is achieved and maintained. Take part as necessary in the issuing of ID badges and smartcards. To assist the team leader/assistant manager with audits where required to ensure consistency and compliance to national recruitment standards ie. NHSLA/CQCTo act in a responsive manner in any situation that may arise and attempt to resolve the issue in a timely and efficient manner. To liaise with approved advertising agencies, where required, to ensure cost effective jobs adverts are placed in the most appropriate media. To ensure advertising deadlines are met to avoid any unnecessary delays, to ensure adverts are in line with corporate branding and have been thoroughly proof read to ensure accuracy of information.

Monitor and ensure the full and effective use of the ESR and E-Rec systems to process applications and provide management information. Ensure that all recruitment processes comply with the Trusts Recruitment Guidelines and NHS Standards issued by the Department of Health Provide advice to managers concerning employment of migrant workers and applying for Certificates of Sponsorship (work permits) Compiling standard reports/up to date analysis of recruitment as required Assist in setting up Service Level agreements with divisions/departments and ensuring agreed timetables are adhered to

Please refer to the supporting documents section to retrieve the JD detailing the core responsibilities of this role. You will love this job if you have a passion for thinking outside the box, want to develop in a HR role, and like to carry out administrative tasks that will contribute to workforce development. You will learn more because you will improve the way we work from the ground up whist working closely with our HR Managers and Director of Integration to influence service improvement. You will not enjoy this job if you are seeking a job that purely focuses on transactional HR only, you prefer the status quo and are comfortable with more traditional ways of working. If you feel this is the ideal career advancing opportunity for you and you want to rise to the challenge of this opportunity, we welcome an application for you to join our growing team of likeminded people.

At MTW, we seek to develop a culture where everyone can reach their full potential with opportunities to grow and develop their career. We recognise and value the unique contributions that each of our staff bring, delivering the best quality care and service to our patients. We are committed to being a diverse employer and strive to reflect everyone in our local communities. We welcome applications from people of diverse backgrounds, perspectives and experiences and celebrate the diversity of thought, viewpoints and ideas that will make our Trust the best place to work. Interview Date: To be confirmed

Please see attached for the job description document for this post for further details in regards to the main responsibilities of the role.