Total 173 Manager Marketing Assistant job vacancies in The United States of America

A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Medicine, Humanities, Arts, & Social Sciences, and Graduate colleges. Sitting within NTU, NTU Entrepreneurship Academy (NTUpreneur) provides entrepreneurship education within the University and the region.

The Assistant Manager, Stakeholders Engagement will report and work closely with the Assistant Director to design, plan and organise impactful I&E events and activities such as roadshows, exhibitions, classroom information sessions, hackathons for NTU student community, recruit and engage NTUpreneur Students Ambassadors, plan and execute effective multimedia content marketing and communications strategies.

Responsibilities include:

1. Lead and drive the planning and conceptualisation of outreach and student engagement activities and its implementation

• Conceptualise co-curriculum programmes I&E activities and programmes with NTU community and strategic partners such as universities, national level entrepreneurship associations etc.
• Plan with external organisations to organise and coordinate the logistics, source venues and sponsorships to ensure its successful implementation.
• Facilitate sourcing and identify potential collaborators.
• Consolidate monthly inputs and update the I&E events calendar.

2. Drive the recruit Student Ambassadors (SA), engage and collaborate with other student groups such to develop student leadership and a long-term and sustainable student engagement initiatives in a coordinated manner

• Lead discussions and explore opportunities with students to co-organise activities
• Work towards a sustainable student engagement strategy by encouraging and developing leadership capabilities in students to lead in I&E initiatives and activities.
• Coordinate and facilitate students’ partnership in I&E initiatives.
• Engage major student groups to participate major university’s I&E activities, such as Welcome Week, NTUFest, Freshmen Orientation, Welfare Week etc.

3. Lead in managing the operations of NTU Innovation Port at Gaia and engage students through a robust programme and facilitate students’ entrepreneurial journeys by coordinating support such as mentorship and networking sessions

• Manage and upkeep the space with Student Ambassadors and NTUpreneur team.
• Plan activities with major students’ club and society, and provide support by linking them to NTUpreneur’s network.
• Fill the events calendar at the NTU Innovation Port at Gaia to ensure vibrancy for effective student engagement.

4. Lead the operations of the Mentorship Clinic, engage mentors and students for effective experience, review and work on improvement of mentorship experience at NTUpreneur

• Promote campus-wide awareness on the Mentor Clinic.
• Maintain and manage mentors’ duty schedules and ensure no disruptions to bookings.
• Facilitate mentors-students meetings.
• Gather feedback on services from mentors and students.
• Generate report on number of mentorship and quality of experience from students and mentors.
• Work on improving the mentorship experience.

5. Plan, design and drive effective communications strategies to increase awareness of NTUpreneur and its academic programmes

• Co-curate, edit and overseeing the implementation of effective marketing strategies, production of collaterals, corporate and student gifts, and large format print, videos for NTUpreneur.
• Analyse data from feedback channels and propose strategies to achieve conversions for example, number of enrolments to academic programmes.

6. Lead and drive effective strategies developing digital content for social media and its update for NTUpreneur’s website and social media channels

• Perform webmaster’s role to manage and develop NTUpreneur’s website and digital channels, and ensure all content is updated promptly with appropriate and strategic branding and messaging.
• Strategise and plan social media calendar, including photography and videography and posts.

. Requirements:

• Degree in Education, Communications, Business or Entrepreneurship with at least 5 years of experience of proven track record in events management, writing, digital communications and marketing communications.
• Strong command of English with excellent verbal and written communication skills.
• Experienced with creating marketing campaigns.
• A self-starter who is creative and resourceful.
• Meticulous and attentive to details especially in proofreading, editing and analysis of data.
• Adaptable and able to multi-task in a fast-paced environment.

Responsibilities

• Coordinate with Schools to activate opening/closing of application period for applicants to apply online.
• Verify shortlisted applications for Master’s subsidized programs submitted by Schools.
• Set workflow and provide guidance for Schools to process admission of students for non-subsidized programs.
• Set timeline for Schools to submit proposal for fee revision for non-subsidized programs before submitting proposal to senior management for approval.
• Provide statistical reports for KPI data submission and Performance Review Forum periodically.

Requirements

• Degree in any discipline.
• Minimum 3-5 years of relevant working experience preferably in the education industry.
• Has experience handling graduate admissions or operations.
• Good knowledge of MS Office applications.
• Good interpersonal and communication skills.
• High sense of initiative and responsibility.
• Critical thinker, fast learner, and a good team player.

The ICC Office under InsPIRE is responsible for a wide spectrum of activities related to NTU’s Interdisciplinary Collaborative Core (ICC) curriculum which is part of the NTU Education 2025 strategy.

ICC Office is responsible for working with the different colleges/schools to offer and administer the seven core ICC courses that will be taken by all NTU students admitted from AY2021-22 onwards.

This role is required to oversee the management, administrative and coordination aspects of the ICC that include academic planning, timetabling, course registration, and course delivery and assessment, and the assignment and management of the faculty, ICC Lecturers and ICC Specialists hired to teach the courses.

The role is critical in ensuring a meaningful and value-adding learning experience for all NTU undergraduates and the faculty involved in ICC teaching.

Responsibilities

Office Administration

• Administer procurement, reimbursement and financial activities of ICC Office
• Assist colleagues from InsPIRE and other units under InsPIRE in overseeing office related matters
• Serve as the secretary/note-taker for all ICC Meetings
• Assist with the planning and organisation of ICC-related meetings, workshops/seminars, activities
• Assist with the selection of ICC instructors for the Nanyang Excellence Awards for Teaching
• Assist with all other ICC-related administrative tasks

Course & Student Administration

• Oversee and manage inter-college/school/department collaboration and serve as the liaison between ICC Office and Colleges/Schools and Course Coordinators on matters relating to student enrolment, and the coordination of academic matters and activities
• Oversee and manage all ICC course-related matters, duties will include being a liaison to all course coordinators and instructors, submitting course outlines for approval, timetabling planning, course registration, setting up of course and assessment sites, organisation of the end-of semester quizzes, uploading and consolidation of course marks/grades, end-of-semester Board of Examiners meeting, administering and consolidating data from course surveys, handling of course-related enquiries, and handling of all course-related student matters
• Administer academic exercises such as student combination in classes (ensuring classes consist of a good mix of students from different programmes), change of classes, course exemptions and credit transfers

Faculty & HR Matters

• Work with colleges/schools and course coordinators on the assignment and allocation of full-time and adjunct instructors teaching ICC courses
• Work with HR and schools on the appointment of new adjunct instructors and reappointment of existing adjunct instructors
• Approve the the teaching reimbursement claims of adjunct instructors
• Prepare the necessary information needed and scheduling of ICC instructors for annual performance appraisal of ICC instructors and coordinate with HRBY and the reporting officers of ICC lecturers on appraisal meetings

Outreach

• Be the main point of contact and support to students and partners and schools on matters related to the ICC
• Conduct, coordinate and/or support activities to share and promote ICC’s mission and curriculum, including the compilation and production of relevant marketing materials and eDMs
• Assist in the planning and organisation of outreach activities including marketing collaterals (eg, door gifts)

Requirements

• Bachelor’s degree with at least 5 years of relevant working experience, preferably in an institute of higher learning and/or the education sector
• Prior experience in a relevant administrative/managerial role in an institute of higher learning will be advantageous
• Meticulous with good organisational skills and a keen eye for detail
• Strong analytical and problem-solving skills
• Excellent communication and interpersonal skills
• Good writing skills with the ability to prepare clear reports
• Proficient in handling data and numbers
• Proficient in MS Office applications (Word, PowerPoint, Excel and Access) - knowledge in advance Excel is a requirement
• Knowledge of student information/database management systems would be advantageous
• Strong stakeholder management, influencing and collaboration skills
• People-oriented and a proactive team player
• Ability to multi-task and deliver with quality and timeliness
• Ability to work independently with minimum supervision

The University Scholars Programme (NTU-USP) leads a University-wide commitment to provide an intellectually stimulating and enriching academic environment for the best students of NTU. The programme focuses nurturing creative and reflective global citizens devoted to understanding our ever-changing world.

Responsibilities:

Reporting to the Assistant Director of NTU-University Scholars Programme, the staff is responsible for assisting in the following areas:

Overseas Learning

• Review and update standard operating procedure for overseas learning programme
• Organise information sessions and advise students on programme opportunities and requirements
• Advise students on personal and academic goals, partner university selection, health and safety concerns, intercultural competency, etc.
• Assist students with the study abroad application process, including advising on financial aid and scholarships, courses equivalency process, registration, transcripts, credits and other administrative tasks
• Process applications, and logistics and manage scholars’ placement in partner Universities
• Facilitate course matching process between scholars, home programmes and partner Universities
• Stay abreast of all travel alerts, travel warnings and events abroad that might affect students.
• Manage study abroad funding
• Assist with the preparation of statistical reports required by the programme.
• Manage students’ placement to partner Universities
• Handle communication between NTU departments, partner Universities and students

Outreach

• Develop and implement communications strategies, campaigns and/ or initiatives to achieve the goals and objectives of the programme
• Manage publicity and communication tools and platforms, including but not limited to the website, e-newsletters, social media (Facebook, Instagram, Blog, Tik Tok), printed collaterals etc
• Produce collaterals such as videos, brochures, and posters etc
• Liaise and organise community outreach events/ roadshows

External/Alumni Relations

• Plan and organize visits from/to foreign universities, government ministries, schools (secondary and junior colleges) and corporations, etc.
• Maintain partnerships with universities for study abroad programme and alumni

Student Club

• Provide advice to Committee in activities proposal writing
• Work closely with NTU-USP Club to organise activities
• Track club budget

Alumni Relations

• Support Alumni Association of NTU-USP
• Manage the development of alumni relations
• Keep records and directories of alumni members

Others

• Manage NTU-USP website and intranet
• Any other duties that may be assigned

Requirements:

• A degree holder with a minimum of 2-3 years of working experience
• Takes initiative and with good organisational skills
• Proactive team player in reaching out to work and co-operate with peers and/or stakeholders in other departments to derive synergy in related work processes
• Able to multitask and ensure that many different tasks are being carried out effectively and efficiently
• Ability to effectively communicate changes and the impact of the changes to supervisors, peers and direct reports
• Enjoy working with undergraduate students
• Well-versed in Microsoft Office, presentation tools and social media platforms

NTU’s Student Affairs Office seeks to achieve its mission of collaborating and co-creating a meaningful and enriching student life experience with its partners by:

• promoting students’ personal growth through co-curricular learning arising from student-led activities, leadership development initiatives, residential hall programmes, inclusion and integration efforts, community engagement initiatives and sports.
• facilitating meaningful engagement among key stakeholders within and outside of the NTU community.

Responsibilities

• Engagement and professional development of SM2 bridging students, ASEAN and Science & Engineering scholars to empower their successful transition and integration into NTU and Singapore.
• Student support and case management

i. Work with School Care Managers and other NTU administrative departments, to identify and provide relevant support services to international students, both academic and non-academic.

ii. Plan and organise training and activities for students, to help them better integrate academically and socially.

• University-wide integration efforts
  i. Lead the strategic planning and implementation of programmes and initiatives that inculcate the importance of diversity and integration.
  ii. Support the development and implementation of policies and practices which enhance integration within NTU.
  iii. Promotion and adoption of integrative practices within the NTU community.
  iv. Collaborate with and provide advice to student leaders/advocates, as well as faculty and staff, to educate and raise awareness on integrative practices.
• Support the oversight of data collection and analysis, necessary for reports to regulators and NTU senior management.

Requirements:

• Bachelor’s degree in any related field from a recognised University.
• At least 6 years of relevant experience which involves considerable interaction with students or youth.
• Experience in the tertiary education sector will be advantageous.
• Good working knowledge on the transition and integration of international students in higher education.
• Sensitive to and empathetic towards the transition and integration challenges faced by international students.
• Strategic, critical, and lateral thinking skills.
• Ability to adapt effectively in a complex and constantly changing environment.
• Communication, negotiation and influencing skills (written and verbal).
• Ability to work collaboratively with university students and colleagues from different cultural and disciplinary backgrounds.
• Strong drive to initiate, plan, implement and deliver integration initiatives on time and on target.
• Proficient in all Microsoft Office application software.

Introduction

The Renaissance Engineering Programme is NTU’s flagship engineering programme that aims to nurture engineering leaders with an entrepreneurial spirit to serve society. The programme covers a broad spectrum of multidisciplinary subjects bridging engineering, business and humanities.

The incumbent will work closely with faculty members to manage efforts in the use of learning technology in both online and offline learning environments and to support the team-based learning pedagogy for REP courses.

Responsibilities

Manage Team-based Learning (TBL) for REP courses

• Facilitate TBL sessions using software and providing in-class support
• Work with curriculum experts and faculty to ensure that the TBL materials that are developed are aligned to the learning outcomes of the relevant modules
• Provide curriculum support to faculty in the area of using different technology mode for the lesson plan
• Engage faculty to explore possibilities of TBL development for their courses and recommend approaches and solutions for the courses

Communication and outreach

• Work closely with student/alumni ambassadors and relevant departments on external university-wide outreach events and activities
• Assist with the various communication and publicity materials e.g, e-newsletters, e-brochures, videos

General safety and facilities management

• Act as the safety representative for the department and be in charge of safety communications
• Provide facilities support, including maintenance, for teaching facilities to ensure compliance with safety standards

Requirements

• Possess Bachelor Degree in related disciplines (such as Learning or Education Technology, Business Administration etc)
• Good knowledge of online course production for educational environment
• Has minimally 3 years of relevant experience in educational technology and instructional design, preferably in an academic administrative role in a tertiary institution
• Has experience with the use of instructional technology within a variety of curriculum and subject areas and familiar with the use of online learning technologies
• A self-starter who is resourceful, committed and has strong interpersonal skills
• Strong verbal and written communication skills
• Good project management experience and able to multi-task in a fast-paced environment

Job Description

The Future Ready Food Safety Hub (FRESH) serves as Singapore’s lead scientific platform under the Singapore Food Story R&D Programme, to bring together researchers, regulators and industry to build up Singapore’s food safety science and R&D capabilities to secure Singapore’s food supply and economic value proposition. FRESH will embark on R&D and talent development activities to help enhance Singapore’s local food regulatory capabilities and allow “first-in-market” food products to be safely launched in Singapore, as well as help promote Singapore-developed food standards internationally. FRESH is part of the Singapore Food Story R&D Programme (SFS), with partner organisations being the Singapore Food Agency (SFA), A*STAR and the Nanyang Technological University (NTU).

Are you ready to take on a dynamic and exciting role as the Assistant Manager of Business Operations Management at FRESH? This isn't your typical desk job – you'll be at the forefront of ensuring the smooth and efficient functioning of FRESH's operations in Singapore's cutting-edge future food ecosystem. From managing contracts for exciting external engagements to overseeing core projects and accounts, you'll have the opportunity to make a real impact. With responsibilities ranging from financial oversight to HR support and procurement activities, no two days will be the same.

If you thrive in a fast-paced environment, love problem-solving, and want to be part of a team driving innovation in the food industry, then this role is for you. Join us and be a key player in shaping the future of FRESH!

Responsibilities:

• Prepare and manage contracts for all external engagements at FRESH.
• Manage FRESH's core accounts and projects, including invoicing, payments, account receivables, and financial accounting and reporting.
• Establish and maintain standard operating procedures (SOPs) and administrative processes to ensure the smooth day-to-day operations of FRESH, including oversight of office facilities and equipment to maintain a conducive work environment.
• Assist FRESH research and leadership team in managing the manpower activities via Research Information SystEm (RISE) Activities (include reviewing manpower variations, view/add/modify manpower expenditure in RISE)
• Provide support for other HR-related functions, such as onboarding new hires, coordinating team-building activities, and liaising with staff on matters related to hiring plans, resignations, confirmations, and other HR-related issues.
• Take ownership of end-to-end procurement activities, from sourcing to tracking goods receipt for FRESH, while ensuring compliance with grant reporting requirements.
• Offer secretariat and staffing support for meetings, including recording minutes, preparing agendas, and organizing presentation materials.
• Undertake any other general administrative duties and ad-hoc projects as assigned.

Requirements:

• Bachelor’s degree in any discipline with 1 year of relevant experience
• Entry level candidate are welcome to apply.
• Proficient in Microsoft Office, Acrobat applications, and knowledge of research project management is an advantage.
• Meticulous, organized, and proactive
• Good team player with strong sense of ownership
• Good written and verbal communication skills

Job Description

A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Medicine, Humanities, Arts, & Social Sciences, and Graduate colleges. Sitting within NTU, NTU Entrepreneurship Academy (NTUpreneur) provides entrepreneurship education within the University and the region.

The Assistant Manager, Entrepreneurship Development Programme (EDP) will execute the Entrepreneurship Development Programme (EDP) of NTU Entrepreneurship Academy (NTUpreneur) to promote and market courses, recruit participants, coordinate instructors and mentors, and oversee outreach activities, timetabling, and other related matters, to ensure smooth operation of the programme, to delight participants and instructors with good operational and administration support for the programme, to delight participants and instructors with good operational and administration support for the programme. The incumbent will generate monthly reports to the Director of NTUpreneur, track expenses and cost to ensure business viability, without compromising the quality and the outcome of the programmes.

Responsibilities

1. Develop new CET courses and promote NTUpreneur’s CET courses to attract participants

• Strategically position NTU Entrepreneurship Academy’s Entrepreneurship Development Programmes (EDP) in the marketplace, especially in China.
• Collaborate with NTU faculty and industry practitioners to develop relevant courses and activities.
• Mobilise internal stakeholders to design training programmes that meet funding and subsidy requirements.
• Play an integral role in strategic planning and programme development.

2. Excellent programme delivery to ensure good learning experience

• Oversee daily operations, including class and classroom management.
• Attend to ad-hoc and urgent enquiry and help to solve problems when required.
• Provide on-site support and serve as the primary contact point for programme participants.

3. Oversee EDP’s marketing and publicity efforts and its execution

• Create a marketing plan and strategies to target at the right audience effectively.
• Design publicity materials according to the University’s corporate guidelines.

4. Source for potential prospective corporate clients or individual participants to ensure continued growth of the programme

• Actively engage in and provide insight in policy and operational discussions at a team level, where required.
• Initiate in discussions with prospective corporate clients or individual participants.

5. Oversee instructors and mentors engagement

• Increase the diversity of instructors and mentors
• Arrange and coordinate with instructors and facilitate on-site operations where required.
• Plan time-table schedule for staff and students.
• Administer and compile instructors evaluations.

6. Strengthen corporate governance

• Facilitate the planning of the annual budget exercise.
• Set targets to ensure programme viability against cost of staff.
• Track financial progress to ensure proposed financial targets are met.
• Provide support in the annual audit exercise.

Requirements

• Bachelor degree in any discipline
• Knowledge in entrepreneurship and the start-up ecosystem
• Knowledge and experience in running CET programmes
• Knowledge in marketing and business development
• Budget planning and revenue projection
• Preferably with 3 to 5 years relevant work experience in educational programme management/ administration
• Demonstrated ability to build and maintain relationships with diverse stakeholders
• Experience in working with professors, government agencies and international organisations will be advantageous
• Excellent oral and written communication skills
• Capability to work independently to drive the execution of projects with the team
• A comprehensive network of industry contacts, including government, large corporations, SMEs and the start-up community would be an advantage
• Demonstrated resourcefulness, strong problem-solving skills, and the ability to multitask efficiently, even under tight deadlines
• Creative and ability to conceptualise and develop educational programmes that meet industry needs
• Meticulous and eye for details in planning and organising programmes
• Energetic and passionate about the business of executive education

School of Physical and Mathematical Sciences seek to hire the position of Senior Executive/Assistant Manager/ Senior Assistant Manager for Research and Graduate Studies Office.

The position will assist the school management primarily in the administration of research and graduate studies.

Key Responsibilities:

MOU and Joint/Dual Degree Agreement

• In charge of the drafting of new agreements, liaising with partner universities, attending meetings with partner universities for submission to Chair, Dean, Graduate College ExCo, Provost Council and MOE.
• Monitoring students admitted to the joint/dual degree programmes.
• Compile annual reports for reporting to the University.

Examination Planning and Conduct

• In charge of exam planning for every semester’s final exams.
• Take lead in conduct of decentralized exams.
• Arrangement of Division and School BOE.
• Analyse exam results of postgraduate students and identify at-risk students to report to the school management.

Admission

• Process admission applications.
• Ensure that students meet the admission requirement.
• Liaise with Program Directors to admit students.

Course Registration

• Process the course registration and maintenance of courses.
• Support the administration for the approval of new courses as set by the school.

Practicum/ Internship/ Research Lab

• Collaborate with faculty and industry partners to offer internship for our students.
• Preparation of experiment listing and descriptions for students viewing and their selection.
• Planning of presentation schedule

Compilation of Statistical Data

• Generate data as requested by the School/College/University/MOE.
• Provide analysis and projections for School/College/University/MOE.
• Any other administrative tasks given by the University/School.

Requirements:

• Bachelors or higher degree, in any discipline
• At least 2 years of relevant work experience in tertiary education
• IT knowledge, proficient in MS office application
• Demonstrated ability to understand and to work in an academic environment
• Demonstrated ability in analytical, planning and organizational abilities
• Meticulous
• Able to work independently and as a team

NTU’s Student Affairs Office seeks to achieve its mission of collaborating and co-creating a meaningful and enriching student life experience with its partners by:

• promoting students’ personal growth through co-curricular learning arising from student-led activities, leadership development initiatives, residential hall programmes, inclusion and integration efforts, community engagement initiatives and sports
• facilitating meaningful engagement among key stakeholders within and outside of the NTU community.

Responsibilities

1) NTU’s Bridging Programme

• Coordinate with various NTU Offices to support NTU Bridging Programme Students’ administrative transition into Singapore and NTU.
• Collaborate with various NTU Offices to plan and implement the pastoral care programme for NTU’s Bridging Programme Students.

2) Student Support and Case Management

• Work with NTU Offices and Schools to identify and provide relevant support services to SM2, ASEAN and Science & Engineering scholars, both academic and non-academic.
• Plan and implement activities for these students, to help them better integrate academically and socially.

3) University-Wide Integration Efforts

• Collaborate with and provide advice to students, staff, and faculty to educate and raise awareness of integrative practices.
• Plan and implement programmes and initiatives that inculcate the importance of diversity and integration.
• Support the development and implementation of policies and practices which enhance integration within NTU.

4) Data analysis and preparation of reports for submission to regulators and NTU senior management.

Requirements

• Bachelor’s degree in any related field from a recognised University.
• Good working knowledge on the transition and integration of international students in higher education.
• At least 3 - 5 years of relevant experience which involves considerable interaction with youth.
• Experience with international students in the tertiary education sector will be advantageous.
• Sensitive to and empathetic towards the transition and integration challenges faced by international students.
• Critical and lateral thinking skills.
• Ability to adapt effectively in a complex and constantly changing environment.
• Communication, negotiation and influencing skills (written and verbal).
• Ability to work collaboratively with university students and colleagues from different cultural and disciplinary backgrounds.
• Strong drive to initiate, plan, implement and deliver integration initiatives on time and on target.
• Proficient in all Microsoft Office application software.

The Registrar’s Office, Student and Academic Services Department, requires an independent, organized and meticulous Assistant Manager to support the Deputy Director in Graduate Education planning which is overseen by Associate Provost (Graduate Education) and Dean (Graduate College).

Responsibilities

• Support the academic planning function for Graduate Education through data consolidation and analysis.
• Handles data for analysis and reporting purposes for compliance and governance purposes.
• Execute the Graduate Intake and Enrolment Planning Process.
• Prepare Intake and enrolment reports for Certification purposes.

Requirements

• University degree with minimum 3 years of work experience.
• Excellent proficiency in Microsoft Office, particularly Excel, PowerPoint and Visio.
• Good working knowledge of database, data collation and integration.
• Meticulous and good with data.
• Experience in process management.
• Excellent verbal and written communication skills.
• Track record in working with people from diverse background and levels.
• Self-Motivated and takes initiative.
• Critical thinker and problem solver.
• Ability to multi-task, prioritize and meet tight deadlines.

School of Physical and Mathematical Sciences seek to hire the position of Senior Executive/Assistant Manager, Research and Graduate Studies Office. The position will assist the school management primarily in the administration of research and graduate studies.

Key Responsibilities:

MOU and Joint/Dual Degree Agreement

• In charge of the drafting of new agreements, liaising with partner universities, attending meetings with partner universities for submission to Chair, Dean, Graduate College ExCo, Provost Council and MOE.
• Monitoring students admitted to the joint/dual degree programmes.
• Compile annual reports for reporting to the University.

Examination Planning and Conduct

• In charge of exam planning for every semester’s final exams.
• Take lead in conduct of decentralized exams.
• Arrangement of Division and School BOE.
• Analyse exam results of postgraduate students and identify at-risk students to report to the school management.

Thesis Submission

• Process thesis examination processes including checking of thesis format, arranging oral defence and assisting students to graduate on time.
• Ensure students meet the graduation requirement.

Course Registration

• To process the course registration and maintenance of courses.
• Support the administration for the approval of new courses as set by the school.

ACR Office Seminar Series

• To invite nominated speakers officially for the seminar.
• In charge of all logistics requirement for the setup of the seminar.
• To process honorarium for speakers.

Compilation of Statistical Data

• Generate data as requested by the School/College/University/MOE.
• Provide analysis and projections for School/College/University/MOE.
• Any other administrative tasks given by the University/School.

Requirements:

• Bachelors or higher degree, in any discipline
• At least 2 years of relevant work experience in tertiary education
• IT knowledge, proficient in MS office application
• Demonstrated ability to understand and to work in an academic environment
• Demonstrated ability in analytical, planning and organizational abilities
• Meticulous
• Able to work independently and as a team

The Office of Academic Services plays a key role in advancing the University's educational goals through implementing and administering the academic policies established by the University's academic body. We provide academic services for students from the time of their matriculation to their graduation.

This position will support the Assessment, Progression and Awards Team and assist the Academic Programme Teams within OAS. On one hand, the incumbent will play a vital role in managing processes from mark entry to marks processing, release of results and appeals for the PGC student population. Additionally, this role will contribute significantly to ensure the PGC programmes/courses to be set up and maintained accurately for smooth implementation.

Responsibilities

• Manage and liaise closely with stakeholders on the assessment and progression related processes, including mark entry, mark processing process, dissertation records, release and review of results.
• Handle course withdrawal process, student appeals, and special cases.
• Administration of Medals & Prizes.
• Manage degree conferment.
• Prepare reports, handles data requests, and performs data analysis related to assessments.
• Set up course details and curricula requirements in the centralised Course Management System.
• Upkeep programme information, curricula requirements, and course details in Student Management System.
• Support the academic administration of graduate programmes and initiatives.
• Support and collaborate with internal stakeholders and IT developers on programme curriculum implementation.
• Collaborate with various teams and CITS on system changes.
• Support business process streamlining, designing of workflow, process automation and system enhancements.

Requirements

• A recognised Degree with at least 4 years of relevant working experience in administration, preferably in academic services in a tertiary institution.
• Proficient in office IT applications and Microsoft Office suite of application.
• Possess working knowledge of database and process management.
• Familiar with the Personal Data Protection Act, in relation to collection, use and disclosure of student personal data.
• Working knowledge of SQL will be an added advantage.
• Meticulous and organised.
• Proactive, efficient and able to multi-task.
• Able to work independently and be a good team player.
• Good communication skills, able to express ideas clearly and concisely (written and oral).
• Good interpersonal skills and able to collaborate with people at different levels of the organization.
• Service-oriented mindset.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites suitable applications for the position of Senior / Assistant Head, Strategic Planning and Engagement in the Office of Strategic Planning & Academic Quality (SPAQ). This is a 2-year contract post.

Responsibilities

• Assist and support the HOD in the oversight and execution of NIE’s strategic planning and engagement processes.
• Provide secretariat support and follow-through for key senior management meetings.
• Assist in the development and implementation of the NIE strategic plan, including monitoring, communicating and reporting on strategic initiatives and success indicators.
• Assist and support in conceptualising, organising and managing appropriate strategic engagement activities for NIE senior leadership, appointment holders, and senior staff – including management retreats, annual strategic reviews, annual addresses, etc.
• Lead, support or facilitate specific corporate project initiatives arising from the Strategic Plan such as Steering Committees / Taskforces / Programme Reviews / Strategic Projects.
• Support the HOD in the management of the office, which may include the department’s budget, assets, and physical spaces.
• May support the HOD / Supervising Officer and partner other key process owners in formulating and executing the Annual Work Planning and Budgeting Cycle.
• Lead or assist in ad-hoc or special projects / institutional events as required by the HOD.

Requirements

• A University degree. Graduates with a degree or major in communication, English or the liberal studies are encouraged to apply.
• Minimal 5 years’ relevant working experience, with a strong interest and track record in strategic planning, organisational development and/or copywriting and editing.
• Excellent conceptualisation and analytical skills.
• Outstanding written communication and copywriting skills.
• Highly meticulous and able to analyse / make sense of large quantities of information on a daily basis.
• High proficiency in MS Office with some working knowledge of document / information management systems.
• Self-starter, adaptable to change, and able to work under pressure and to meet tight timelines.
• Strong team player with a pleasant disposition.
• Willingness to learn and develop capabilities, and to acquire and share new knowledge.
• Values and attributes demonstrating integrity, professionalism, and a service mentality.
• Working experience in a public-funded educational institution is useful but not mandatory.

Application

We regret that only shortlisted candidates will be notified.

Other information

NIE Staff can take chartered buses at their own expenses from or near their homes to the NIE campus. This is subject to availability of seats.

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research.

NIE invites applicants for the position of Assistant Head (Research) in the Finance Department. This is a 3-year contract position.

Assistant Head (Research) - Finance Department (3-Year Contract) [NIE]

Responsibilities

Reporting to Head/Finance, you will be responsible for the following functions:

• Administration of Research grant and projects of NIE.
• Administration of the financial project (WBS) modules in SAP and Research management system.
• Collaborate with internal stakeholders and management on grant budgets, grant usage, reporting and cashflow.
• Plan/oversee internal administrative processes in research grant management, grant usage and grant reporting to ensure compliance with terms and conditions of funding agencies and University's policies.
• Collaborate with external funders and external auditors on grant matters.
• Identify and implement opportunities for continuous improvements to enhance the financial management processes and procedures; through streamlining and automation.
• Supervision of staff.

Requirements

• A University Degree in Accountancy or in Accounting major.
• At least 5 years of accounting and managerial experience.
• Must be a member of the ISCA (The Institute of Singapore Chartered Accountants).
• Strong interpersonal, organizational, communication and writing skills.
• Strong conceptualization and analytical skills.
• Highly Proficient in Microsoft Office Applications.
• Self-motivated, able to work independently and as a team player.
• Knowledge of SAP Hana S4 and SAP Concur would be an advantage.

Closing Date

The closing date of the advertisement is 23 April 2024.

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.

Req ID: R00014122