• Manage job posting and candidates sourcing
• Work passes application / Renewal for work passes
• Manage accurate and up-to-date employees records
• Workers payroll processing
• Maintain and timely renew workers insurances (FWMI & WICA), security bond
• Handling company vehicles related matters (season parking, petrol usage & etc)
• Manage office administration matters
• Ensure compliance with record-keeping and confidentiality standards
• Facilitate effective internal communication through regular updates and announcements
• Manage Directors calendars
• Ad-hoc duties as and when required

We’re seeking an Administrative Assistant to provide leadership and organization support to senior leaders within NVIDIA’s Information Technology organization. The ideal candidate is someone who has a passion for making leaders and organizations better – through relationships, collaboration, and keeping things running with great process. This position is based onsite at our Santa Clara headquarters and is an in-office role, requiring a candidate who is highly organized, possesses excellent communication skills, demonstrates initiative and drive, and can effectively set priorities and manage multiple tasks simultaneously with minimal supervision. To be successful, you will anticipate and remove administrative roadblocks; make timely decisions; have strong planning and interpersonal skills, and have experience supporting domestic and international employees while having the ability to accommodate flexible work schedules based on the needs of the department.

What you’ll be doing:

• Provide dedicated administrative support to multiple senior leaders and assist the extended team as needed in a full time, in-office capacity. 

• Manage and maintain multiple calendars efficiently and confidentially.

• Act as the administrative liaison between leaders and external partners; welcome and escort guests on behalf of the IT leadership team.

• Plan, organize, and schedule department meetings, including off-sites, celebrations, and team-building events, managing all logistics and within budget.

• Coordinate all travel arrangements and itineraries, negotiating the best rates with vendors and travel agents.

• Manage and reconcile expense reports and purchase requisition submissions.

• Assist with the development and management of meeting agendas, cadence activities, and communications, including detailed meeting notes, identifying, prioritizing, and tracking action items.

• Coordinate content collection and contribute to communications and presentations to ensure design meets brand standards.

• Provide backup support for other executive administrators within IT.

• Assist with special projects from within the Office of the CIO.

What we need to see:

• 8+ years of experience working as an Administrative/Executive Assistant or in a similar role.

• B.S./B.A degree (or equivalent experience).

• Proactively anticipate needs, showcase initiative, and address potential issues to prevent problems.

• Exceptional organizational skills and attention to detail with strong prioritization abilities to enhance overall efficiency for leaders and team

• Flexibility and adaptability in changing situations, demonstrating a proactive approach to learning and problem-solving.

• Results-oriented, solution-driven, with a demonstrated ability to exercise discretion and maintain confidentiality.

• Thrive as a highly motivated team player in high-pressure, fast-paced environments.

Ways to stand out from the crowd:

• Demonstrates flexibility and agility to change directions swiftly.

• Takes initiative and exercises good judgment, discretion, and confidentiality.

• Possesses excellent verbal and written communication skills.

• Quick to learn and adopt new technologies and processes.

• Operates with a high level of intellectual curiosity, embodying a proactive, hands-on, strategic, accountable, ethical, collaborative, and productive approach.

NVIDIA is widely considered to be one of the technology world’s most desirable employers. We have some of the most forward-thinking and hardworking people in the world working for us. If you're creative and autonomous, we want to hear from you!

The base salary range is 68,000 USD - 149,500 USD. Your base salary will be determined based on your location, experience, and the pay of employees in similar positions.NVIDIA is committed to fostering a diverse work environment and proud to be an equal opportunity employer. As we highly value diversity in our current and future employees, we do not discriminate (including in our hiring and promotion practices) on the basis of race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.

Location: Ottawa 1 Chrysalis, Canada

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

For decades, Ottawa has been a global technology leader. Today, Canada’s capital holds one of the brightest and most diverse technological ecosystems in North America. Voted as Canada’s best place to live 2017 by Maclean's, Ottawa offers a low cost of living with a high quality of life. The Thales Ottawa office has been a major supplier and long-term trusted partner to DND, enabling the Canadian Armed Forces and the Canadian Coast Guard to achieve mission success.

Administrative Assistant

Position Summary

Ottawa, Ontario (On Site)

The Administrative Assistant will be responsible for providing a wide range of administrative services to assist Program Manager(s) and project team in day-to-day running of programs and provide reception coverage, greeting visitors and distributing security badges. The Administrative Assistant positioned at Reception shall ensure that all project deliverables are prepared, formatted, internally reviewed, and delivered to the customer in an effective and timely manner with highest quality. 

Key Areas of Responsibility

• Assist in the preparation of letters, quotes, and proposals and provide formatting support on large bids as assigned; Deliver documentation to the customer (via email or courier), pdf and file correspondence in TFS;

• Greet visitors, ensure they present valid photo identification, sign the Visitor’s Log, distribute appropriate security badge, and announce to relevant individual or department; Prepare for all aspects of in-house or off-site meetings, including coordination, record of discussion and action items tracking;

• Work closely with cross functional teams such as Finance, Contracts & Legal, Procurement, and Quality on project requirements; Coordinate and track project deliverables, Assist with on-boarding new team members to the project, processing PIN numbers in a timely manner;

• Fully leverage both internal and external tools such as TFS, JIRA, SFTP, SharePoint, Aras to manage activities and workflow issues (monthly reports, deliverables, etc.); Create SAP purchase requisitions as required; Manage correspondence in the project mailbox,  monitor workflow process to ensure the document is reviewed, approved in a timely fashion and escalate Work Items (WI) of concern to the PM;

Minimum Qualifications

• Minimum 2 years of experience in a similar role
• Diploma in Office Administration or equivalent
• Strong organizational skills and ability to balance multiple priorities
• Advanced proficiency with Microsoft Word and knowledge of Excel and PowerPoint

Special Position Requirements

• Office work on site.

What We Offer

• Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:
• Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
• Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
• Company paid holidays, vacation days, and paid sick leave.
• Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
• Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here.

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.

This position requires direct or indirect access to hardware, software or technical information controlled under the Canadian Export Control List, the Canadian Controlled Goods Program, the Canadian Industrial Security Program, the US International Traffic in Arms Regulations (ITAR) and/or the US Export Administration Regulations (EAR). All applicants must be eligible or able to obtain authorization for such access including eligibility to the Canadian Controlled Goods Program and able to obtain a Canadian NATO Secret clearance.

KK Security & FM Ltd are looking for an admin assistant to join our Rochdale team.

Must have excellent customer service and IT Literate.

Monday to Friday 0600-1400

Full clean driving licence as may be expected to run errands in the company vehicle.

£10.50-£11.00ph

Job Description

• Performing general admin duties, ensure systematic administration of all documents.
• Will be the point of contact on attending sales enquires for existing / new clients and any other business services feedbacks through email and telephone.
• Prepare quotations.
• Any other adminstrative tasks assigned by management team.

Requirements

• Minimum GCE 'N' or 'O' Levels qualifications.
• At least 1 - 2 years experience in office administrative support work.
• Pleasant attitude.
• Excellent verbal and written communication skills.
• Good knowledge of Microsoft Office (Excel, Words, Powerpoint).
• Ability to priortize and multitask.

Contract : 6 Months (renewable), 5 Day Work Week.

Advert

NEIGHBOURHOOD SERVICES AND INFRASTRUCTURE
Property, Asset Management and Facilities

Administrative Assistant, Information and Communication Technology

35 hours per week
Permanent
£24,641 - £25,206 / £13.50 - £13.81 per hour (including Distant Islands Allowance)

We are looking for a motivated individual to take up the position of the Administrative Assistant within the Information and Communication Technology team based at King Street, Kirkwall.

The successful candidate will provide all aspects of administrative support as required and will work closely with the Operational Support Manager and ICT Services Manager to ensure a high level of business support is provided.

You will already have experience of working as an effective team member within an Administration team, have excellent administration and computer skills, ideally using Microsoft Office applications. You will need to be able to work under pressure to strict deadlines, use your own initiative, maintain confidentiality and be able to work unsupervised. We are looking for a good communicator and with excellent organisational skills as you will be part of a team liaising with a wide range of customers.

Duties will include telephone answering and reception duties; provide quotes; order goods; accurate record keeping; administer meetings and process invoices.
SVQ2 or equivalent level 5 SCQF qualification in a business or administration subject or where the essential qualification is not held, a minimum of two years' recent experience of working in an administrative role is required.

You should be able to travel efficiently and effectively between various work locations within Orkney to meet the operational requirements of the Service.

This post is subject to Basic Disclosure Scotland clearance.

Prospective applicants are invited to discuss the post by contacting either Lindsey McAdie, Operational Support Manager, e-mail lindsey.mcadie@orkney.gov.uk, or Melanie Slater, Service Manager - Customer Services & Corporate Administration, email melanie.slater@orkney.gov.uk or Kelly Gee, Assistant Operational Support Manager, email kelly.gee@orkney.gov.uk or telephone 01856 873535.

Closing Date: Sunday 24 September 2023

Please note that interview expenses are not payable for this post.

Proud member of the Disability Confident employer scheme