Total 12 General Manager job vacancies in Administrative / Clerical category in The United States of America

Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.
• Developing, overseeing, and enhancing the content and functionality of research center websites.
• Aiding in the management, matching, and allocation of student group projects.
• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.
• Assisting in the compilation and preparation of reports.
• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.
• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.
• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.
• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.
• Good communication and interpersonal skills.
• Self-driven, resourceful and excellent team player.

Established in 1981, the School of Electrical and Electronic Engineering (EEE) http://www.eee.ntu.edu.sg is one of the founding Schools of the Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrollment of more than 4,000, of which about 1,000 are graduate students.

We invite applications for the position of Assistant Manager, Administrative Support. This position is responsible for providing administrative support to the school’s faculty, staff and students. This can include processing paperwork, managing operations such as events coordination, driving process improvements, technology implementations, supporting strategic planning efforts such as providing data and analysis and recommendations that inform decision making.

Responsibilities

• Facilitating document verification for the recruitment of manpower.

• Developing, overseeing, and enhancing the content and functionality of research center websites.

• Aiding in the management, matching, and allocation of student group projects.

• Contributing to the planning and execution of events, specifically in areas like event coordination, logistics, and communication.

• Assisting in the compilation and preparation of reports.

• Demonstrating proficiency in creating content and design for the school's marketing and communication campaigns is considered an advantage.

• Undertaking any other ad-hoc administrative duties as assigned.

REQUIREMENTS

• Bachelor’s degree with at least 3 years of relevant work experience, preferably in a corporate or academic setting.

• Prior working experience in higher education environment, especially in administration of academic programmes, will be an added advantage.

• Excellent organization, prioritization, monitoring and follow-up skills within tight deadlines.

• Good communication and interpersonal skills.

• Self-driven, resourceful and excellent team player.

• Proficient in MS Office applications /IT applications.

This incumbent is part of Nanyang Business School (NBS) Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.

Job Responsibilities

Course Support:

• Work closely with program offices and faculty on teaching schedules
• Assist in dissemination of course materials and information on the learning management systems/platforms
• Preparation of course packs
• Scheduling of student consultations
• Support CA and examination invigilation

Finance/Procurement

• Ensure all spending are in accordance with NTU policies and guidelines
• Assist in budget planning for faculty-related expenses
• Proper filing and accounting of revenue and expenditure for periodic financial reporting
• Proper and timely processing of expenses claim incurred by faculty
• Assist with purchases in accordance with NTU procurement policies and guidelines
• Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value

Events Management

• Assist in the organization of seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution
• Manage the logistics of visits by academics and potential candidates for faculty recruitment

Other General Administration:

• Establish SOPs for each area of work and review processes for efficacy
• Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
• Assist with travel arrangements for faculty on official business
• Setup and manages logistics for meetings with internal and external stakeholders
  • Prepare and coordinate logistical support for meetings
  • Preparation and editing of presentation slides
  • Arrange, prepare agenda and refreshments, and write minutes of meetings
• Mailing and printing services
• Manage office stationery supplies for faculty
• Proper record keeping and filing

Job Requirements

• Minimally a Diploma in Business Administration, or related field.
• Degree in Business Administration, or related field, is preferred.
• Minimum 5 years’ of working experience in an administrative role.
• Relevant working experience in education sector will be advantageous.
• Strong proficiency in MS Office suite, and online productivity tools.
• Possess a good command of spoken and written English.
• Able to work individually and collaborate with others as a team
• Strong planning, organizational and problem-solving skills Independent and possess strong multi-tasking abilities
• Meticulous and attentive to details

The Innovation and Entrepreneurship (I&E) Office at NTU is established under the NTU I&E initiative to drive overall synergy, coordination and interaction among the pillars along the innovation and entrepreneurship value chain at NTU. The Office seeks to accelerate the University’s efforts to translate NTU’s scientific discoveries, innovations and creative work into technological and social entrepreneurship activities that benefit industry and society.

The incumbent will perform key administrative support for the I&E office, ensuring process efficiency/effectiveness as well as smooth day-to-day operations. He/she will ensure timely and transparent financial reporting for the I&E Office, that complies with NTU financial policies and standards.

Responsibilities:

• Perform financial accounting and reporting; track usage of office budget, including monthly closing of accounts and preparation of financial reporting packages. Maintain accurate financial records and documentation that comply with NTU financial policies and standards.

• Develop and implement efficient administrative processes and procedures to ensure smooth operations of the I&E Office.

• Manage all procurement matters in the I&E Office, in accordance to university’s financial regulations and policies.

• Work with NTU internal stakeholders to collect and organise data and information from various sources for monitoring, projections and analysis; perform data analysis to support data-driven management decisions.

• Any other ad-hoc initiatives and projects undertaken by the Office.

Requirements:

• A Bachelor’s degree in Business, Finance, Accountancy, or a relevant discipline from a well-recognised university.

• At least 3 years of administrative and/or finance work experience.

• Hands-on experience in financial and accounting IT systems and applications.

• Knowledge of financial systems (such as SAP, Concur, Ariba) would be advantageous.

• Good knowledge of Microsoft office applications.

• Strong problem-solving and analytical skills.

• Strong interpersonal, verbal and written communication skills, with the ability to interact with various management levels.

• Adaptable and proactive, able to multi-task and work independently with minimum supervision.

• Analytical and meticulous.

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.
• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.
• Support research administration such as research database management and collation of information from internal and external stakeholders.
• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.
• Coordinate and provide logistic support to college-related events and visits.
• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role
• Good planning, organizational and problem-solving skills
• Strong interpersonal skills
• Good written and oral communication skills
• Good time management skills
• Flexibility and Adaptability in a fast-paced environment
• IT savvy with good knowledge in Microsoft Office Applications

As the largest college in Nanyang Technological University Singapore, the College of Engineering (CoE) which comprises six internationally known engineering schools is home to more than 13,000 students, 400 faculty and 1,400 staff. With its engineering research output ranked amongst the top 15 universities in the world, CoE is a recognised leader in innovation and technology.

Providing effective and efficient administrative and secretariat support to Dean, College of Engineering (DCoE), you will execute the full spectrum of programmes, tasks and activities, which include (but not limited to) appointment/meeting scheduling, documentation, minutes taking, report compilation and event management.

As an integral administrative member at the Dean’s office, you will also lead or be part of the taskforce in the planning, organization, and management of college-level programmes such as visit by the College Advisory Board and College Town Hall. You will also serve as a staff officer to DCoE in the management of documentation and travel arrangement, prioritization of requests, handling of sensitive information, communication management, management reporting, and facilitation of inputs and recommendations for decision-making.

Your key duties included but not limited to the following:

• Manage DCoE’s role-based email account and calendar.

• Manage DCoE’s schedule, appointments, travel arrangements and submission of various claims.

• Support research administration such as research database management and collation of information from internal and external stakeholders.

• Plan, coordinate and prioritize requests and information flow, ensuring seamless organizational communication.

• Coordinate and provide logistic support to college-related events and visits.

• Undertake any other ad-hoc initiatives and assignments undertaken by the Office.

Requirements:

• Degree qualification or equivalent, preferably with relevant working experience in a secretarial role

• Good planning, organizational and problem-solving skills

• Strong interpersonal skills

• Good written and oral communication skills

• Good time management skills

• Flexibility and Adaptability in a fast-paced environment

• IT savvy with good knowledge in Microsoft Office Applications

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

Only shortlist candidates will be notified.

Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner
• Provide updated and organized data capture and management on centre information
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre
• Serve as a liaison to internal and external stakeholders
• Provide effective executive support to Centre Directors
• Continual review of work processes for improved efficiency and effectiveness in administration
• Any ad-hoc duties assigned by Centre Directors

Requirements:

• A good degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Excellent command of spoken and written English.
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task.
• Able to work independently
• Proficient in Microsoft Office applications

To provide executive support to Centre Director, as well as all the administrative processes related to the centre such as HR matters, student matters, finance matters, publicity and events support.

Key Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner.
• Provide updated and organized data capture and management on centre information.
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre.
• Serve as a liaison to internal and external stakeholders.
• Provide effective executive support to Centre Directors.
• Continual review of work processes for improved efficiency and effectiveness in administration.
• Any ad-hoc duties assigned by Centre Directors.

Job Requirements:

• A degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Strong interpersonal & written skill
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task
• Able to work independently
• Proficient in Microsoft Office applications

ABOUT THE NATIONAL INSTITUTE OF EDUCATION (NIE)

The National Institute of Education (NIE), Singapore, is Singapore’s national teacher education institute and we are proud to be an integral part of the nation’s education service. We play a key role in the preparation of teachers and in the provision of teacher professional and school leadership development programmes. We are committed to our vision of being An Institute of Distinction: Leading the Future of Education and our mission to Inspire Learning, Transform Teaching and Advance Research. Read more about NIE here.

NIE invites applications for the Administrative Manager position in the Policy, Curriculum and Leadership (PCL) Academic Group.

Responsibilities

• Provide executive and administrative support to the Head of Academic Group.
• Oversee the general administration of the department, including staff matters.
• Assist the Head in recruitment, re-appointment, and performance management matters.
• Assist the programme coordinators in timetabling.
• Assist the practicum coordinators with practicum workload.
• Manage the workload and budget for Part-time Lecturers.
• Manage staff training and associated development.
• Assist the Head with drafting various reports.
• Support the Head with developing research and scholarly initiatives.
• Perform other duties as determined by the Head.

Requirements

• A Bachelor’s Degree.
• At least two years of administrative experience, preferably in an educational institution.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Applications.
• Committed and with a positive learning attitude.
• Ability to multi-task and work within tight timelines.
• Some familiarity with academic research work will be an advantage.

Application

We regret that only shortlisted candidates will be notified.

Other Information

NIE staff can take chartered buses at their own expense from or near their homes to NIE campus. This is subject to the availability of seats.

Leveraging NTU's world-renowned faculty and strong industrial connections to develop quality content, PaCE@NTU offers a wide range of programmes and courses for working professionals curated from various disciplines and conducted via different learning platforms. By offering short courses to part-time programmes, PaCE@NTU aims to equip professionals, managers, executives and technicians (PMETs) with cutting edge knowledge and skills to keep pace with the rapid technological changes in today's increasingly competitive economy and industrial landscape.

PaCE@NTU plays a crucial coordinating role between SkillsFuture Singapore, the Ministry of Education and various NTU’s entities in promoting CET and lifelong learning. We are looking for an individual who is proficient in data management and administrative skillsets to join us in our common mission of continuing education and training. The incumbent should have experience and must be comfortable in managing diverse and large volumes of data by using visualisation tools to draw trends for rational decision making.
 

Responsibilities:

The role encompasses a diverse set of responsibilities focused on data management and administrative support. Breakdown of key tasks:

• Data Management

  • Managing extensive datasets, including extraction, collation, tracking and in-depth analysis to identify gaps, trends and opportunities

  • Designing and maintaining Key Performance Indicator (KPI) dashboards for data-driven decision-making

  • Ensuring smooth migration and reconciliation of data for the Training and Learning Management Systems & reporting dashboards
     

• Administrative Support

  • Overseeing special projects and monitoring their progress to ensure success in alignment with organisational objectives

  • Providing secretariat support for crucial meetings, including Process Workflow and Weekly Operational meetings

  • Managing facilities within the office to maintain an efficient and conducive work environment

  • Fulfilling various ad-hoc administrative duties to support departmental operations

Requirements:

• Minimum 3 years of relevant administrative experience

• Proficiency in Excel and data visualisation tools

• Strong experience with IT applications, such as Microsoft Office

• Good communication (verbal and written) and interpersonal skills

• Meticulous, organised and able to multi-task under pressure

• Strong team player

To provide executive support to Centre Director, as well as all the administrative processes related to the centre such as HR matters, student matters, finance matters, publicity and events support.

Key Responsibilities:

• Track and manage the Centre’s assets, funding, procurement, manpower and space resources.
• Manage the Centre’s special programmes and daily operations.
• Prepare progress reports, audit and budget statements in a timely manner.
• Provide updated and organized data capture and management on centre information.
• Be part of the working team to ensure that the Centre operates at maximum efficiency and complies with policies, procedures and standards.
• Provide workshop/conferences/events support and visits to the Centre.
• Serve as a liaison to internal and external stakeholders.
• Provide effective executive support to Centre Directors.
• Continual review of work processes for improved efficiency and effectiveness in administration.
• Any ad-hoc duties assigned by Centre Directors.

Job Requirements:

• A degree in any discipline from a recognized university with at least 3 years of relevant working experience. Applicants with working experience in a university capacity preferred.
• Strong interpersonal & written skill
• Strong analytical and problem-solving skills
• Meticulous, adaptable and able to multi-task
• Able to work independently
• Proficient in Microsoft Office applications