Total 11 Corporate Affairs Executive job vacancies in Maintenance / Repair category in ohor Bahru, Alor Setar, Kota Bharu, George Town, Ipoh, Petaling Jaya, Miri

Mon-Thu: 8.30am to 6pm, Fri: 8.30am to 5.30pm

Reporting to the Facilities Manager, you shall assist in the management of facilities management services for Site assigned to you.

Job Responsibilities:
- Scheduling preventative maintenance, pest control, horticulture, security management etc
- Investigate, check and analyse reported breakdowns & faults to determine their cause for the prevention of future occurrences.
- Supervise contractors to carry out maintenance work to ensure that the upkeep and the Site is maintained to meet the service standard.

Job Requirement:

- Minimum Diploma in Facilities Management or equivalent with 3 years of relevant experience in facilities operations management
- Able to work under pressure and meet tight deadlines
- Possesses a valid Fire Safety Manager certification

Job Type: Full-time

Job Summary:

The successful applicant will be responsible for the supervision of facilities functions, upkeep of the campus to ensure the highest standards of cleanliness, sanitation, safety, comfort and aesthetics are achieved, supervision of all cleaning teams and cleaning contractors, and to execute facilities upkeep, maintenance projects, programmes and quality assurance processes of the campus operations according to the needs and requirements of the school.

Requirements:

• Minimum Diploma in Facilities Management related discipline or its equivalent
• Applicants without the relevant qualifications but with prior relevant experiences will be considered
• At least 3 years of related experience in supervisory position
• Preferably a certified Environmental Control Co-ordinator
• Good command of written and spoken English
• Good working knowledge of facilities maintenance, cleaning chemicals and machineries.
• Good knowledge of up-to-date health, work safety and welfare practices i.e. Workplace Safety and Health Act, risk assessment, hands-on experience in handling of cleaning, sanitation, facilities services and building maintenance processes
• PC literacy in MS Office Applications
• Able to maintain proper inventory, deployment, scheduling and data records
• Possess a mature personality with excellent interpersonal, organizational and communications skills
• Meticulous and possesses strong co-ordination skills
• Ability to exercise sound judgment and nitiative, and resourceful in managing competing priorities
• A positive approach in working with people and a good team player

The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will conduct thorough background checks on all successful applicants.

Please refer to “Careers” on our website at www.tts.edu.sg for a detailed job description.

5.5 day week (alternate Saturday) with annual leave entitlement. Interested applicants, please submit an application letter and detailed resume, stating your current and expected salary, date of availability and contact number via the online system at https://careers.tts.edu.sg/careerportal/main.aspx. In your application, please provide the names and addresses of three people from whom confidential references may be obtained. Please indicate their professional relationship to you.

(Only shortlisted applicants will be notified)

CPE Registration No.: 196100114C | Period of Registration: 7 June 2023 to 6 June 2029

As a Facility Coordinator (Senior Admin Executive), you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.

Responsibilities:

• Ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
• Lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
• Manage and maintain databases, records, and confidential files, ensuring data integrity and security.
• Proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
• Prepare and distribute internal communications, memos, and reports as required.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Degree in Business or related field
• Minimum 5 years of relevant experience as an administrative executive
• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
• Able to interact easily with people and have a pleasant and open personality.
• A structured and organized individual with multitasking abilities and a keen eye for detail.
• An independent and resourceful problem solver.
• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

As a Facility Coordinator (Senior Admin Executive), you will play a crucial role in providing administrative support and ensuring the efficient operation of our office. You will be responsible for handling a wide range of administrative tasks, from coordinating meetings and office management to handling confidential information with discretion. Your ability to work well under pressure, adapt to change, and maintain a high level of professionalism is essential in this role.

Responsibilities:

• Ensure smooth day-to-day operation of the office, including front desk, maintaining office supplies, courier arrangements, equipment, and facilities management including vendor management.
• Lead in communication of office general announcements and ensuring that the collaboration and participation is effectively managed across the company.
• Manage and maintain databases, records, and confidential files, ensuring data integrity and security.
• Proactively identify, develop, and implement efficient administrative policies and procedures to streamline processes and ensure efficiency.
• Undertake corporate administration function for the office and support HR and Marketing functions, such as events (Internal and external), recruitment, onboarding, employee engagement, marketing, and branding initiatives.
• Provide comprehensive administrative support to executives and team members, including but not limited to scheduling meetings, managing calendars, handling correspondence and travel arrangements.
• Prepare and distribute internal communications, memos, and reports as required.
• Other ad-hoc duties assigned by management.

Pre-requisites:

• Degree in Business or related field
• Minimum 5 years of relevant experience as an administrative executive
• Must have good hygiene practices in office housekeeping and fastidious with both cleanliness and orderliness.
• Able to interact easily with people and have a pleasant and open personality.
• A structured and organized individual with multitasking abilities and a keen eye for detail.
• An independent and resourceful problem solver.
• Ability to work effectively under pressure and adapt to change quickly (anticipation management mindset)
• Demonstrated ability to adapt quickly to changing priorities and work effectively in a fast-paced environment.
• Proficient in MS Office – Word, Excel and PowerPoint
• Ability to write and converse fluently in English and possesses strong communication skills.

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (9:00am – 6:30pm)

Job Scopes

· Coordinate the development and maintenance of facilities and exhibitions

· Liaise with vendors/contractors for projects and works

· Liaise with partners for exhibitions

· Manage end-to-end process for exhibitions such as handling queries on bookings, conduct recces with contractors and prepare paperwork for procurement and billing

· Manage and prepare rosters

· Liaise with contractors to ensure smooth operations

· Assist with monitoring budget and record keeping of key details and administrative procedures

Job Requirements

· Minimum Diploma holders in any fields

· Working experience in estates/facilities management, project management, or any other relevant experience

Interested candidates, please click “Apply Now” or send your resume to alvin.chin@bgc-group.com

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Job Description

Contract Duration: 12 months

Working Location: City Hall MRT

Working Hours: Mon – Fri (8:30am – 6:00pm)

Job Scopes:

· Manage all buildings and M&E preventive and routine maintenance works including building inspections of assigned building

· Manage outsourced Integrated Facility Management vendors for areas including security and cleaning, ensure they deliver high standard of performance and compliance to requirement specification

· Plan and work closely with various departments for any estates work in order to ensure a smooth building operation

· Track faults, breakdowns and outstanding issues and ensure timely completion.

· Conduct regular inspections of buildings to ensure vendors meet the specified contract requirements and co-ordinate various events/exhibitions in the museums.

· Assist in budgeting and monitoring of the utilisation of the approved budget

· Handle procurement works including tender and specs preparation, tender site showround, evaluation and award, contract management

· Assist to liaise with users to ensure their requirements are captured and included in the upgrading project

· Assist in any building revamp and major A&A works, attend meetings with the consultants, contractors and project teams

· Ensure all improvement works/projects are properly co-ordinated, supervised and carried out within the stipulated time frame and budget

· Track of key project milestones and changes to project requirements

· Keep proper records of project meeting minutes and variation orders

Job Requirements

· Minimum Diploma holders in real estate, facilities management or any relevant fields

· Working experience in facilities management or project management is a plus

Interested candidates, please click “Apply Now” or send your resume to alvin.chin@bgc-group.com

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Areas and Scope of Responsibilities:

• To ensure seamless and uninterrupted operations for infrastructure and bio-medical equipment in SingHealth Polyclinics
• To support FM Manager to ensure that FM Section and BME Section functioned effectively and efficiently.
• Ensure the codes of practices and industry best practices is implement into the FM Section and BME Section.
• Monitors and takes required actions to improve plant equipment operating efficiencies by tracking downtimes, job completion times and durations.
• Manages facilities & bio-medical equipment incident investigations and recommends systems and process improvements.
• Supervise R&R, upgrading and renovation projects for SHP.
• Ensures adherence to various governmental laws, codes regulations as related to plant operations and facilities.
• Assist to develop formal budget plans of costs; interprets variances; and identifies and initiates corrective actions.
• Perform any other duties as assigned by Supervisor

Qualification & Experience:

• Degree in Engineering/ related fields preferably with experience of more than 3 years or FM related /Diploma in Engineering with experience of more than 7 years
• Preferably a Registered Fire Safety Manager
• Knowledge of related mechanical & electrical, building, communication, etc. systems.
• Proficient in Microsoft Office, esp. Words, Excel.
• Strong interpersonal, communication and negotiation skills
• Meticulous with an eye for details
• Good Team Player

Interested applicants may apply at https://careers.singhealth.com.sg/job-invite/1634/

JOB SCOPE:

Manage facilities management related issues

· Coordinate with appointed vendor to resolve the issues and follow up to verify that issues have been resolved

· Update users on status of issues

Key Management

· Manage keys for room/cabinets/lockers (e.g. key issuance and retrieval, unlock pedestals/cabinets for staff who have forgotten their passcode).

Office Furniture Management

· Manage loan and return of office furniture (e.g. tables and chairs)

Office Management

· Escort and supervise landscaping vendor during regular maintenance

· Oversee cleaning, disposal of trash & pest control to ensure that the office space is clean and tidy.

AV Systems Management

· Troubleshoot AV systems related issues and assist with the setting up of AV systems where necessary
(Once per week)

Fire Safety Management

· Regularly checking office space to ensure no fire hazards or obstructions to emergency exits

· Check that fire extinguishers are not expiring/expired.

· Liaise with stakeholders for the maintenance of fire extinguishers

REQUIREMENTS:

· Minimum N or O level holder

· Minimum 2 years of relevant working experience

· Good communication and inter-personal skills

· Proficient in Microsoft Office applications (MS Word, Excel and PowerPoint)

ADDITIONAL INFO:

· Contract type: 3 years contract

· Working hours and days: Mon to Thurs (830am to 6pm) Fri (830am to 530pm)

· Date of commencement: July 2024

· Working location: West (One North MRT)

BENEFITS:

· Attractive salary

· Comprehensive medical benefits

· Leave benefits

· Training and Professional Development

Interested applicants may apply via www.seacaremanpower.com for the agency’s consideration

Only shortlisted candidates will be notify

Lic 95C4455

Responsiblitities:

· Carry out daily preventive and corrective maintenance and comply with safety at work.

· Alert Superior of any unusual occurrence and/or damage that have taken place or may occur at work site.

· Monitor, trouble shoot and maintain effective functioning of all equipment (AV/M&E), to carry out trouble shooting to rectify faulty equipment or components during emergency and client’s amenities.

· Daily checks on the cleanliness and testing of all equipment in Auditorium, Theatre, Training, Meeting rooms before and after each event; all rooms/equipment must be serviceable at all times.

· Operations of AV equipment and to provide technical support advice related to AV equipment to client.

· Assist in Ministerial and VIP visits, National events and to client requests, when required.

· Attend weekly logistic meeting with client on events requirement for events and liaise with event organizers on logistic support and event set up requirements.

· Monitor caterers set up and ensure that cleanliness is upkept after each event and safety at work.

· Verify and endorse of completion of work carry out by Term and Ad-hoc vendors/ Sub-contractors.

Any other duties deemed necessary for the effective management & accomplishment of the department’s objective.

Requirements:

· Diploma in Electronics and Communication or equivalent

· Min 2 year of working experience with AV system and computer knowledge.

· Posses out-going personality, inquisitive mindset to explore and uncover technicalities to everyday problems

· Communicate and write in English for effective execution of routine duties

· Has a good safety mindset and displays good WSH behaviour

Job Description

Permanent role

Working Location: Kallang MRT

Working Hours: Monday – Friday (9:00am – 6:00pm), Saturday (9:00am – 12:00pm)

Job Scopes

· To manage management reports for (Client) Site as and when required

· To co-ordinate with Site staff, landlord and all other contractors/ vendors as required to properly maintain and manage the site systems

· To conduct routine checks and supervise minor repairs/ replacement works with contractors.

· Assist to coordinate with vendors such as those nominated by “(Client) Site” for recovery actions.

· To assist in supervising and coordinating M&E and/or M&E related works and reconfiguration/ minor projects carried out by other contractors in Site as and when required

· To represent as the main communication channel to Site for all matters

· To report to Site Facilities Management Officers when carrying out facilities management scope

· To prepare electrical Auto Cad & Tender documents including SLD.

· To prepare and keep record for Electrical Quantity of Cable Schedule, Power & Light Fitting etc.

· To co-ordinate and liaise with vendor regarding servicing and maintenance works at Site.

· Prepare the O&M documents for the completed projects

· Cover duties as and when required by immediate Supervisor

Job Requirements

· Minimum NITEC holders in Electrical/Mechanical/Building Services

· 10 years of working experience in M&E systems

Interested candidates, please click “Apply Now”

Alvin Chin

Outsourcing Team

BGC Group Pte Ltd

EA License Number: 05C3053

Responsiblitities:

· Carry out daily preventive and corrective maintenance and comply with safety at work.

· Alert Superior of any unusual occurrence and/or damage that have taken place or may occur at work site.

· Monitor, trouble shoot and maintain effective functioning of all equipment (AV/M&E), to carry out trouble shooting to rectify faulty equipment or components during emergency and client’s amenities.

· Daily checks on the cleanliness and testing of all equipment in Auditorium, Theatre, Training, Meeting rooms before and after each event; all rooms/equipment must be serviceable at all times.

· Operations of AV equipment and to provide technical support advice related to AV equipment to client.

· Assist in Ministerial and VIP visits, National events and to client requests, when required.

· Attend weekly logistic meeting with client on events requirement for events and liaise with event organizers on logistic support and event set up requirements.

· Monitor caterers set up and ensure that cleanliness is upkept after each event and safety at work.

· Verify and endorse of completion of work carry out by Term and Ad-hoc vendors/ Sub-contractors.

Any other duties deemed necessary for the effective management & accomplishment of the department’s objective.

Requirements:

· Diploma in Electronics and Communication or equivalent

· Min 2 year of working experience with AV system and computer knowledge.

· Posses out-going personality, inquisitive mindset to explore and uncover technicalities to everyday problems

· Communicate and write in English for effective execution of routine duties

· Has a good safety mindset and displays good WSH behaviour