Total 5,721 Junior Executive Administration Assistant job vacancies in The United States of America

An ability to work within a team is essential as you will be working closely with both clinical a non-clinical colleagues providing a comprehensive and efficient administrative/reception service, supporting a team of experienced Research Nurses. The posts will form part of a small rotating between CARU and RVI as there will be an expectation to cross-cover colleagues during absences/work pressures across Clinical Research. Act as first point of contact in the designated area to answer queries, provide suggestions solve problems; signposting to relevant person/team efficiently and effectively. Receive and deal with incoming queries via Reception, generic mailboxes, email, telephone and face to face in a polite, customer focused and professional manner, redirecting/signposting and/or using initiative to deal withqueries where appropriate and assignment to relevant personnel and follow up until query closure Assist with processing of letters, documents & reports in relation to relevant activity as directed by line manager/team Contribute to the implementation of systems/processes to ensure systems work effectively and efficiently in relation to the role Act as an ambassador for clinical research Contribute to a comprehensive efficient and effective administration and clerical service as part of the clinical research secretarial team As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.

For the full Person Specification and more information regarding the main responsibilities of this role, please refer to the attached Job Description. Come and be a part of the best NHS trust in England to work for, according to our staff* UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust *In the most recent NHS staff survey UCLH had the highest percentage of staff who said they would recommend us as a place to work, out of all general acute or acute/community NHS trusts in England for the second year in a row. UCLH top trust to work at in England for the second year running! : University College London Hospitals NHS Foundation Trust. Once again, UCLH has received the highest score of all general acute and acute/community NHS trusts in England for staff that would recommend us as a place to work.

To support the provision of an efficient admin and clerical service within the operational services department. To ensure patient documents are prepared, updated and available a timely manner. Provide information to patients, relatives and staff. Deal with telephone enquires promptly. To ensure that data input is amended as necessary As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you. Please note it is a requirement of The Newcastle upon Tyne Hospitals NHS Foundation Trust that all successful candidates who require a DBS for the post they have been offered pay for their DBS certificate.The method of payment is a salary deduction from your first months pay.

For further details please refer to the detailed Job description and Person Specifications attached.

Please view the attached job description and person specification to view the full details about the role

Provide an effective clerical service to support the team, including photocopying, typing, data input, and maintenance of an effective filing and retrieval system. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies ensuring accurate information is communicated as and when required. Responsibility, in conjunction with other administrative staff, for arranging clinics, booking appointments and associated data entry including the retrieval and maintenance of patient records. Ensure appropriate records are maintained as directed by Line Manager. Contribute to the ordering of stationery supplies and associated procedures. Contribute to the processing of all incoming and outgoing mail. Participate in the provision of cover and support to colleagues as required. Participate in the local induction process for new staff. Participate in serious untoward incident investigations/reviews as required. Support individual's equality, diversity and rights. Participate in patient and public involvement activities. Please refer to attached Job Description for full list of duties and responsibilities.

Knowledge skills and experience required: To be responsible for providing administrative and clerical support using advanced skills in office procedures, systems and Information Technology. Using effective communication skills in all interactions with patients, clinicians, managers and colleagues within the Haematology and Oncology Service and other relevant departments. To be the first point of contact in dealing with enquiries both in person and on the telephone, in a professional polite and helpful manner and ensure urgent matters are brought to the attention of the person responsible, so that responses are dealt with quickly and within set guidelines. Will be responsible for processing correspondence/telephone enquiries and dealing with these routine requests using, own initiative. To arrange meetings, notify attendees initiate and prepare agenda. To take, transcribe minutes and meeting actions as required to cascade to internal/external delegates. To undertake general office duties as necessary, including filing, scanning, photocopying, taking notes of meetings, management and disposal of confidential information, as part of an effective administration service. To be responsible for sorting all incoming and outgoing post. To work as an effective team member, networking contributing to meetings to problem solve, improve working processes and practice. To monitor the supplies of office stationery and equipment within their locality. To provide administration cover in the event of absence or to meet additional demands or other circumstances where a service need is created. Participating in the maintenance of effective office systems, identifying improvements to improve individual, team and service performance. With direction and instruction to collect information required for statistical analysis and to collate information for forwarding to the relevant team. To use Trust EPR to record/process patient information as required by the Haematology and Oncology management team. Organising own work load and undertake other duties that may be required from time to time that are designated by the Haematology and Oncology management team. To exercise good personal time management, punctuality and consistent reliable attendance. To be responsible for maintaining designated work areas in a professional manner in accordance with Trust policies and procedures. Measurable Result areas: To process sensitive, complex information in line with Trust policy/procedure and to liaise with the appropriate professionals. Responsibility for receiving, collating, all paperwork in relation to all stock/non stock processing. The post holder will be required to travel to attend training and meetings, across South Warwickshire Foundation Trust. Communications and Working Relationships: To provide an effective administration service delivery in accordance with appropriate Trust policies and procedures and professional standards. To develop and maintain an effective communication network with service users, healthcare professionals and other statutory and voluntary organisations.

To operate as a centralised department providing a comprehensive administration service and functions within the Trusts Localities. The service will ensure the timely and accurate recording of all activity across services using Trust information systems. The service will require a team approach to ensure cover for absence across all services / locations. Post holders, as appropriate, will be required to provide administration duties on behalf of these services. Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for every Administration Assistant. The Post Holder will be required to work on a rota system to cover core office hours, where appropriate.

General Act as first point of contact for all telephone enquiries, ensuring that messages are forwarded to the appropriate persons. Provide an effective clerical service to support the team, including photocopying, typing, data input, and maintenance of an effective filing and retrieval system. Effective liaison with multi-disciplinary staff/patients/carers/outside agencies ensuring accurate information is communicated as and when required. Responsibility for booking appointments and associated data entry, including the retrieval and maintenance of patient records. Ensure appropriate records are maintained as directed by Line Manager. Contribute to the ordering of stationery supplies and associated procedures. Contribute to the processing of all incoming and outgoing mail. Participate in the provision of cover and support to colleagues as required. Support individual's equality, diversity, and rights. Contribute towards service improvement initiatives to enhance quality of patient care. Provide information and support to service users/carers as appropriate. Contribute to the continued improvement and quality of the Administrative Support Service. Recognise and respond appropriately to urgent and emergency situations. Contribute to the effective and efficient use of resources. Understand and adhere to Trust policies, procedures and guidelines. Report any concern regarding patient care to Line Manager. To undertake any other delegated duties as appropriate and commensurate with the post.

Processing practice correspondence, which includes coding clinical information. Identify complex or higher risk areas that require input or knowledge from the clinical team. This includes safeguarding issues. You will work to the agreed practice protocols. You will work closely with the practice administrators and clinical team to ensure that you are providing a safe and high quality service to the practice. Liaise with external agencies such as secondary care, community service providers, solicitors and insurance companies as required. Contact patients via phone to arrange appointments for review To assist with all clerical and administrative duties within the administration department Process referrals to hospitals and a variety of community services To process patient registrations and deductions

Please note to apply for this role you must have the right to work in the UK. CNTW NHS Foundation Trust will not provide sponsorship for this role Please find attached job description for full details. Advertising date : 15th April 2024 Closing date : 29th April 2024 We welcome your application.

Please see the full job description and person specification document(s) for main responsibilities of the role.

For further information regarding this role, please see attached Job Description and Person Specification

To ensure the efficient, accurate and timely recording of data To provide an efficient and courteous service both through telephone and face to face Check in patients via reception desk Man reception desk Manage follow up waiting lists Making follow-up appointments for clinics Manage eRS (eReferral Service) to ensure patient referrals are booked and actioned in a timely manner Management of Data Quality reporting Working in line with Key Performer Indicators (KPIs) meeting service delivery targets for the Trust Cancel and re-book appointments as required Book from PTL booking lists Contacting patients by phone to arrange appointments. Answering calls to patients contacting the Trust. At the start of clinic print clinic lists and check that all notes are available and where necessary liaise with the Medical Records staff to obtain outstanding notes. Ensure that all the relevant documentation is available for consultation e.g. referral letters Checking the patients personal details, updating where necessary on the computer and in the case notes At the end of clinic ensure that all attendances and disposals are entered onto the system Learn systems associated to Outpatients such as eRS, LRC, Clarity etc For full details of the responsibilities and duties of this role please see the attached job description.

Please see the full job description and person specification document(s) for main responsibilities of the role. South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.