Programming Coordinator

JOB DESCRIPTION

POSITION TITLE:

Programming Coordinator

REPORTS TO TITLE:

Programming Manager

DEPARTMENT:

Programming

STATUS:

Full Time

LOCATION:

In Office

DATE UPDATED:

March 2026

Position Purpose:

The Programming Coordinator plays a critical role in ensuring the daily execution and coordination of FASTer Way's studio programming, Facebook content scheduling, and internal communication. This role supports seamless client experiences, manages behind-the-scenes logistics, and contributes to high-quality health and wellness programming through precise scheduling and effective communication across departments.

Work Activities:

• Assist with client initiatives in an administrative capacity.
• Respond to internal and external support requests from various departments.
• Support the planning and execution of talent filming schedules.
• Communicate itineraries to talent and guests.
• Act as a liaison and support for 20+ remote contractors.
• Verify communications for factual accuracy, grammatical correctness, and adherence to company standards.
• Use google sheets for data, scheduling, and record keeping.
• Schedule posts for multiple Facebook communities.
• Manage member requests into Facebook communities.
• Provide online moderation during trainings.
• Facilitate communication between the talent, programming, and production teams to keep filming sessions running on time.
• Enhance the quality of workout videos by managing on-set logistics, providing cues to instructors, and accurately documenting all details during filming
• Duties and responsibilities may be adjusted to meet changing organizational priorities.

Tools Used: what equipment/software is used to perform work activities

• Google Workspace (Docs, Sheets, Calendar, Meet)
• Facebook (Groups, Posts, Member Management)
• HubSpot
• Slack

Job Context: Environment where work is conducted, stress level, level of responsibility, degree of danger

Where is work conducted?

Corporate Office

Level of responsibility

Entry Level

Number of direct reports

0

Typical stress level associated with position

Low to Moderate - This is a fast-paced and dynamic role that requires attention to detail, real-time problem solving, and strong time management to keep up with daily changes in schedules and programming needs.

Job Competencies: Knowledge, skills, abilities and other characteristics to be successful

• Communication: Strong written and verbal communication skills for internal coordination and client-facing messaging.
• Organization & Planning: High level of reliability, detail orientation, and the ability to manage complex schedules.
• Strong Attention to Detail: Consistently produces accurate, high-quality work by carefully reviewing tasks and focusing on the details that ensure excellence.
• Teamwork: Collaborative mindset with ability to work across departments and levels.
• Adaptability: Comfortable shifting between tasks, tools, and priorities in a fast-paced setting.
• Technology Proficiency: Confident using Google Suite (especially google sheets), social media tools.
• Customer Focus: Professional and friendly support for internal teams and clients.
• Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

• Ownership & Accountability: Takes full ownership of work, proactively addressing challenges, owning outcomes, and implementing solutions when issues arise.

Education and Experience:

• Associate's degree highly preferred.
• Familiarity and knowledge of fitness and exercise terminology
• 1–3 years of professional experience in administrative responsibilities, client support, and scheduling coordination in a fast-paced environment.
• Ideal for recent graduates in exercise science, health promotion, communications, or professionals returning to the workforce with strong organizational skills and a passion for wellness.

Compensation Factors:

FLSA Status:

Non Exempt/Hourly

Commission Eligible:

No

Bonus Eligible:

No

Work Performance:

• Produce accurate and thorough results, even under tight deadlines
• Maintain strong response time and adaptability to internal support needs.
• Ensure quality and consistency in client programming and reporting.
• Display professionalism and teamwork in all internal communications.
• Meet reporting deadlines and contribute positively to department goals.