AREA15 is an immersive entertainment and event destination that blends art and music in a dynamic environment. We are a hub for creativity, innovation, and unique experiences. Join us and be part of a team that thrives on imagination and passion.
AREA15 is seeking a Programming Coordinator to lead the planning and execution of assigned events and activations across our campus. This role is responsible for owning events end-to-end—from confirmation through on-site execution ensuring a seamless experience for clients, partners, and guests. This is a highly visible, client-facing role suited for a polished, detail-oriented professional who can independently manage multiple programs while collaborating cross-functionally in a fast-paced environment.
RESPONSIBILITIES AND DUTIES:
- Own the full planning process for assigned events from confirmation through post-event
- Develop and manage detailed run-of-show documents, timelines, and execution plans
- Lead on-site execution for all assigned events, ensuring seamless delivery and alignment with client expectations
- Anticipate needs, troubleshoot issues in real time, and ensure a high-quality guest and partner experience
- Serve as the primary point of contact for clients and partners throughout the planning process and onsite event execution
- Manage ongoing communication, expectations, and deliverables from confirmation through execution
- Build strong working relationships while maintaining a professional and solutions-oriented approach
- Coordinate all logistics including rentals, staffing, technical needs, and operational requirements
- Ensure all vendors are aligned with timelines, budgets, and event expectations
- Track and manage event-level budgets, ensuring alignment with approved parameters
- Support budget reconciliation and ensure accuracy of all event-related expenses
- Complete post-event recaps, including performance insights and key learnings
- Provide necessary event details, timelines, and updates to all internal teams including but not limited to Marketing, Operations, Guest Experience, and Security
- Collaborate within the Programming team to ensure consistency and quality across all activations
- Utilize: TripleSeat, Ticketure, EventHub, Claude or other AI tools
- Contribute to the successful execution of the broader programming calendar through assigned programs
- Provide support on additional events or activations as needed based on team priorities
- Respond to time sensitive matters.
- Demonstrate ART! (AREA15's service standards) in every guest interaction.
- Adhere to department and company policies and procedures.
- Maintain a professional, polished appearance in line with AREA15 standards.
- Work various shifts, including nights, weekends, and holidays.
- Perform other work-related duties as assigned.
QUALIFICATIONS & SKILLS:
- Applicants must be 21 years of age or older
- Proof of eligibility to work in the United States
- Comfortable working in a creative, entrepreneurial start-up environment, introducing new concepts and innovations.
- 5+ years of experience in professional event planning and execution
- Proven client-facing experience in a professional environment
- Required Proficiency in TripleSeat, Ticketure, EventHub, Claude, and other AI tools.
- Demonstrated ability to independently manage events from concept confirmation through execution
- Strong organizational skills with the ability to manage multiple projects simultaneously
- Excellent communication and relationship-building skills
- Ability to problem-solve quickly and remain composed in fast-paced or high-pressure environments
- Experience in entertainment, hospitality, or experiential environments strongly preferred
- Ability to understand, speak, read, and write the English language.
- Computer skills in Microsoft applications. (Excel, Outlook, Word, etc.)
- Availability for varied shifts, including evenings, weekends, and holidays as required.
- Ability to work in an environment subject to varying levels of noise, crowds, flashing lights, and smoke.
- Ability to work in all weather conditions including but not limited to extreme heat, sun exposure, wind, rain, extreme cold.
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