Total 25,441 Office Administrator job vacancies in The United States of America

Join the family and be a history-maker!

Fast-paced and growing electronics company starts a new journey in Singapore, building our team and facility in Genting Lane.

White Horse Laboratories is an electronics testing and quality control company providing a turn-key solution to our clients. Internationally recognized, White Horse is a leader in global electronics quality and supply chain management with a cohesive global family of over 100 bright and determined individuals.

We are recruiting for the following position:

Job Responsibilities:

1. Greet office visitors, answer and direct phone calls, maintain office efficiency by arranging repairs.

2. Schedule and track meetings and appointments, book flights, and handle travel logistics

3. Purchasing

4.Administrative support(employee's attendance, health and safety management)

5.Performing other tasks as required

Job Requirements:

a) At least 1-2 years of admin experience.

b) Knowledgeable about MOM Rules & Regulations and local HR policies.

c) Minimum certificate: polytechnic diploma certificate.

d) Must be able to communicate professionally in English and Mandarin (written and speaking).

e) Must be familiar with Microsoft Office products and general computing including internet usage, email, and others.

We offer competitive salary, bonus, family-oriented benefits in a working environment that fosters professional development and innovation.

We want you! Don't hesitate to apply now.

The position:  As an Office Administrator you will play a crucial role in ensuring the smooth day-to-day operations of our client's office.

You will work closely with our team, providing administrative support, managing phone calls, emails, and assisting with various tasks related to job files, invoicing, accounts, and customer service.

This role offers the chance to continuously develop your skills, progress your career, and contribute your ideas for improving our services. You will also have the opportunity to explore new roles and collaborate with a great and friendly trade-based team.

This is a fantastic position to develop your skills in administration, growth is available due to the nature of the team, if you are wanting to get into project administration in the future this is perfect stepping stone! 
   
Key Responsibilities:


Manage telephone calls with professionalism and excellent communication skills.
Monitor and respond to emails throughout
... Click here to view more detail / apply for Office Administrator

TRANSPORT PLANNER - IMMEDIATE START - FOSTON, DERBYSHIRE.

We are currently seeking admin operatives to support our clients busy transport team in Foston, Derbyshire.

As part of your daily responsibilities, you will be required to undertake a range of tasks, including but not limited to:
Communicating with customers
Answering and responding to incoming calls promptly
Liaising with key clients to assist with their needs
Reporting, including POD's
Using internal systems and Excel spreadsheets.
Planning and organising the activities of the Transport Operation

Please ensure you meet the following criteria before applying for this role:

Something about them, willing to learn!
Strong spoken and written English
Experience using Microsoft Office (mainly Excel)
Hard-working, punctual and reliable attitude towards work.
Good attention to details

This role offers ongoing work with an immediate start. If you're interested, get in touch today for more details!

We have two shifts available, these are:

07:00-15:30 or 11:00-19:00.

You will be working Monday to Friday.

Your hourly rate for this role will be £12.25 per hour.

Administrator / Junior Administrator

Due to ongoing business growth, Safe Environment now require a full time Administrator & Junior Administrator to look after the day to day admin tasks involved with operations and accounts and support/assist the Operations Manager/Business Development Manager/Directors.

The roles will report to the Managing Director and assisting various areas within the business. The successful candidate will be based primarily from our Keighley, BD21 office with some home working possible.

The role & it's responsibilities:

- Assisting the Office Manager with planning & scheduling of works, associated appointments and booking required sub-contractors
- Building relationships with & providing support to the field based teams via telephone and our 'Jobber' ops system
- Booking skips/exchanges
- Booking hotels and organising equipment
- Ordering consumables/supplies
- Creating/issuing of quotations
- Some data entry
- Dealing with customer enquiries/queries via telephone, email and live chat
- Providing a friendly 'reception' service - taking and making calls to customers, suppliers, staff and others
- Invoicing via Quickbooks
- Allocation of payments via Quickbooks
- Processing of supplier invoices via Quickbooks
- Issuing purchase orders via Quickbooks
- PA support to Directors and population of reports
- Population & quality checking survey reports
- Updating/managing social media
- Sales calls/lead generation
- Mucking in with any other help - we're a small firm and look after each other!

Candidate personal/skill requirements:

- Open, honest, trustworthy & accountable - say it how it is and hold up your hand if you get it wrong
- Self motivated and able to work alone - crack on without being asked
- Excellent, adaptable communication skills - know how to talk to whom, and adapt for the person and situation
- Organised & able to 'multi-task' - dip in and out of everything without dropping too many balls
- Aware and accepting of limitations - nobody's perfect, just know when and be willing to ask for help
- Good initiative, attention to detail & problem solving skills - fully understand and break down the issue, consider the options, assess and select the best of a bad bunch
- Overall success motivated & driven - nobody works just for the love, but if you're driven by success we'll reward you for it
- Willingness/desire to go over and above - put the extra time/effort in as required

Candidate skille & experience requirements:

- A minimum of 2 years varied customer facing work experience ideally including some office admin but not required
- Communicating with staff at all levels, clients, suppliers and authorities
- Excellent ICT skills inc. MS Office & Mac and adaptable to other apps
- Experience using online accounting packages

Desired additions:

- Experience of working in/supervising a field base services/construction environment
- Experience working in a demolition/asbestos removal/management environment
- Experience of an online field based ops system e.g. 'Jobber'/scheduling with various criteria to consider
- A full UK driving license and own vehicle

Salary & Benefits

- Up to £28,000 per annum
- 31 days annual leave entitlement
- Company pension

Career Progression/Development

Additional training will be provided. The successful candidate has the potential to develop and progress into a supervisory/management role within the company and all necessary support will be provided for this. Training and mentoring will be provided in order to expand on their skills around the business fields and relevant associated skills

Description:

• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Manage agendas/office arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages, etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial, and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
• Other ad-hoc duties assigned by management

Requirement:

• High school diploma and above, preferred with minimum 3 years experience related works
• Excellent communication and presentation skills
• Ability to multitask, prioritize, and manage time effectively

Role title: Warranty Administrator

Salary: £23,347 per annum / £11.94 per hour

Hours: Monday to Friday 8am-4.30pm (37.5 hours)

Location: BCA Corby (Baird Road)



Join the UK’s largest B2B used vehicle service

At BCA, we’re altogether, more. More than just your average vehicle remarketing company. More than just any other place to work. We’re Europe's largest vehicle remarketing business, the backbone of the UK’s automotive supply chain, and the best place to build the career you want.

Now, this is where you fit in…

We’re looking for down-to-earth go-getters, who are ready to make their mark on the automotive industry. Our Site Operations teams play a vital role across our business. Here you can build on your knowledge and find your specialty at one of our sites or on the road – the opportunities are endless. Your key responsibilities will be:


Undertaking all aspects of administration, including document data entry, filing and running reports
Monitor the progress of repairs and chase progress as needed
Maintain proactive communication with customers
Effectively prioritise workload
Actioning any issues, queries or complaints arising so that any problems are resolved, in a timely fashion and to all parties’ satisfaction
Escalating any complex issues to the relevant Technical Manager
Taking on other responsibilities outside of normal role as required


To be successful, you’ll bring some of the following experience with you:


Previous administrative experience (essential)
Excellent communication skills both written and verbally
Basic IT skills (Microsoft Office)
Attention to detail
Action and customer focused


We’ve put everything in place to ensure you thrive. Competitive salaries, strong core values and an excellent benefits package that includes:


Company Pension Scheme
Private Medical Insurance (role dependent)
An Employee Assistance Programme
Enhanced maternity, paternity, and adoption leave
Access to trained Mental Health First Aiders


And so much more…

As the automotive industry changes, we’re changing with it - putting our people in the front seat for the journey. We’re the number one in what we do for a reason and that’s because of the people we have on our teams. If you want to be a part of a business like this; unrivalled, exciting and appreciative of the work you do, join BCA.

Our policy is to employ the best qualified people and provide equal opportunity for the advancement of employees including promotion and training and not to discriminate against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability.

[Order Number: 613250]

Responsibilities

• Coordinate tasks and activities to optimize office operations efficiency.
• Enforce company policies to ensure regulatory compliance.
• Offer guidance and support to colleagues when required.
• Manage communications including phone calls, emails, letters, and packages.
• Assist upper management with travel arrangements, appointments, agendas, etc.
• Update records and databases with personnel, financial, and relevant data.
• Monitor office supplies inventory and initiate orders when needed.
• Prepare and submit reports, presentations, or proposals as directed.

Requirements

• Possess at least 2 years of office admin experience
• Business proficiency in Japanese language is required to liaise with Japanese speaking internal stakeholders from HQ in Japan
• Proficient in MS Office suites, including Excel and PowerPoint
• Candidates with experience conducting translation from JP - Eng (or vive versa) will have an added advantage
• It is advantageous to possess proficiency in operating SAP Hana

We regret that only shortlisted candidates will be notified.

However, rest assured that all applications will be updated to our resume bank for future opportunities.

Please kindly refer to the Privacy Policy of Good Job Creations for your reference:

https://goodjobcreations.com.sg/en/privacy-policy/

EA Personnel Name: Yap Zia Xin

EA Personnel Reg. No.: R22109263

EA Licence No.: 07C5771

Geelong Based FT Admin role available, Immediate Start Your new company Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Geelong. I am currently partnered with an Australian owned processing and exporting company to recruit an experienced Office Administrator in a permanent ongoing capacity. Your new role
As the Office Administrator, you will be working in a small, close-knit team on-site in Geelong where you will assist in many aspects of the business. Working closely with, and reporting into the Business Manager, you will play a crucial role in ensuring the smooth functioning of the business, maintaining compliance with regulations and Forest Stewardship Council (FSC) requirements and supporting various administrative functions. Responsibilities may include, but are not limited to:

Reception duties including taking general enquiries and telephone calls, and monitoring email inboxes
Purchasing of stationery including safety gear and lab supplies
Assisting with document preparation for shipping
Daily, weekly and monthly weighbridge and docket reconciliation
Data entry and assisting with processing of payments
Assisting in preparation of reports including financial reports
Assist in the processing of account related tasks including invoicing and bank reconciliation
Other administrative duties relevant to the normal operations of the organisation
Assist with lab chip testing as required

What you'll need to succeed
To succeed in this role, you will need:

Qualifications in Business Administration or relevant administration experience
Strong numeracy skills
A strong attention to detail
Experience in the use of the MS Office suite, and exceptional proficiency in the use of Excel
Experience working in an export organisation is desired
Experience with MYOB is desired
A friendly, positive demeanour and a team player who is willing to assist in multiple areas of the business

What you'll get in return In return you will be offered full time hours, with a flexible employer who is offering an annual salary package of $60,000 - $65,000 plus super. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. Rebecca Hillbrick - Senior Recruitment Consultant rebecca.hillbrick@hays.com.au Please click here to apply.

Our Why

Datacom works with organisations and communities across Australia and New Zealand to make a difference in people’s lives and help organisations use the power of tech to innovate and grow.

About the role (your why)

The Reception and Office Administrator is responsible for ensuring that the reception desk and front-of-house office functions run efficiently and effectively in support of the wider Datacom business. Working in a constantly evolving environment, you must be exceedingly well-organised, flexible, and have experience in office management.

What you’ll do

• Providing efficient and professional customer service at the reception desk, including welcoming guests or clients, directing all incoming calls and managing visitor sign in
• Developing and maintaining effective working relationships with key business stakeholders
• Understand and provide tech support of Datacom’s internal meeting room tech including teleconferences, videoconferences and Surface Hubs; printers and Visitor management system.
• Ad-hoc administration assistance and support as requested by the functional team and other business units.
• Effective control of emergencies, incident reporting and completion of risk assessments, hazard reports.
• Assisting with booking and organising events for senior executives and general office events
• Collaborating with the broader team to analyse, provide recommendations and implement process improvements.

What you’ll bring

• Minimum 2 years’ office management experience
• Excellent communication skills, both written and verbal
• Strong administration and time management skills and ability to solve critical problems in a timely manner
• Intermediate to advanced skills in the Microsoft suite of programs specifically Outlook, Teams, PowerPoint, Word, Excel & Visio
• Strong relationship building skills with the ability to interact with a variety of stakeholders and team members

Why Datacom?

Datacom is one of Australia and New Zealand’s largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us.

We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You’ll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment. We operate at the forefront of technology to help Australia and New Zealand’s largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities. We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.

If you would like to know more and this sounds like you. Please apply online today! now!

 

Job Duties:

• Supporting office manager as necessary
• Arranging daily food deliveries with caterers and suppliers
• Ensure pantry is well-stocked and organized
• Point of contact for multiple external suppliers to maintain office's physical environment (Engineers, building management, electricians etc)
• Processing of inbound/ outbound mail to Singapore office, distributing to employees and arranging local and international carriers
• Greeting visitors and coordinating in-person or virtual meetings
• Planning of office events in Singapore
• Submitting office expenses (using Workday system)
• Negotiation of contracts with external vendors and liaising with internal stakeholders
• Managing multiple internal systems and processes, completing data entry to ensure accurate collation of information to senior management.
• Supporting HR with the onboarding/offboarding process by helping schedule interviews, orientations, and desk arrangements
• Any other ad-hoc duties as assigned by supervisor

Job Requirements:

• Proficient in MS Office
• Able to work in a fast-paced environment independently

Interested applicants please send your resume in MS Word format and attention it to Rachel Yeo (R22104385).

Shortlisted candidates will be notified

Data provided is for recruitment purposes only

www.ambition.com.sg

EA Registration Number: R22104385

Business Registration Number: 200611680D. Licence Number: 10C5117

Are you an experienced Office Administrator with a passion for organizing and improving office operations? Do you thrive in a fast-paced environment and enjoy taking on a variety of responsibilities? If so, we have a fantastic opportunity for you!

Travel + Leisure Tokyo Team is seeking a highly skilled and detail-oriented Senior Office Administrator to join our team. As a Senior Office Administrator, you will be responsible for managing and coordinating administrative tasks to ensure the smooth operation of our office. You will actively contribute to the company vision of making holiday dreams come true by providing superior customer service to all owners and guests. You will be responsible for managing and overseeing efficient operations relative to the Sales operations.

Responsibilities

• Manage & oversee all operational matters relating to the Sales administration function of their respective office.
• Manage and maintain business / partnership relationships with a focus on corporate & marketing teams
• Maintain the highest level of customer service to ensure all needs for the owners and guests are met.
• Manage and maintain the documentation requirements relating to the selling process.
• Oversee the responsible cash handling and direct deposit transactions for the sales site and ensure security of all finances and cash
• Oversee efficient management of stock control and order management
• Reviews and update, when necessary, SOPs in line with changes from the business.
• Ensure all communication of necessary points is carried out clearly and concisely
• Liaise with sales teams regarding any problems or complaints that arise
• Maintain exemplary grooming including fresh, ironed uniforms, wear name badge and ensure that personal hygiene standards are maintained at all times
• Be punctual when arriving at work and returning from meal breaks
• Employees must not willfully place at risk the health and safety of themselves or any other persons in the workplace and to not willfully or recklessly interfere with or misuse anything provided for health and safety
• Display a Count On Me! service to all internal and external parties
• Display innovation through inspiring, creating and improving processes and products.
• Show integrity in all aspects of the position by doing the right thing, taking responsibility and delivering on the promise.
• Display leadership values by ensuring effective communication and respecting your peers and managers. Support others within the team and empower each other wherever possible.

• High School diploma or relevant work experience
• Proven experience as an Office Administrator or similar role.
• Knowledge and understanding of OH&S
• Ability to work a flexible schedule, including nights, weekends, public and school holidays.
• Timeshare experience a benefit but not required
• Demonstrate good customer service
• Must be energetic and express the Count On Me philosophy at all times
• Must be self-motivated, being able to manage multiple tasks
• Must be well organized and able to perform under stressful situations
• Web based application management
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite and office management software.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion and professionalism.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.
• Flexibility and adaptability to changing priorities and deadlines.
• Proactive and self-motivated with a positive attitude.

At Travel + Leisure, we provide excellent benefits on top of competitive salary!

• fun, inclusive work environment
• learning and development opportunities
• travel and lifestyle discounts

Our company is looking for an organized and self-motivated project cum office administrator who will be responsible for providing project and administrative support to our project/development and office personnel.

The responsibilities include:

(A) assist project manager and project teams, including:

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
• Break projects into doable tasks and set timeframes and goals
• Create and update workflows
• Conduct risk analyses
• Prepare and provide documentation to internal teams and key stakeholders
• Order resources, like equipment and software
• Retrieve necessary information (e.g. user/client requirements and relevant case studies)
• Track expenses and predict future costs
• Monitor project progress and address potential issues

(B) carry out office adminsitration duties including:

• Welcoming visitors and directing them to the relevant office/personnel.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, shipping documents, memos, resumes, and presentations, project documentation.
• Coordinating and managing appointments, meetings, and keeping proper records.
• Performing bookkeeping-support tasks such as invoicing, payment requests, delivery records, monitoring accounts receivable and payables, and budget tracking for office and project expenses.
• Maintaining general office files, including job files, vendor files, and other files related to the company’s operations.
• Ordering and purchasing resources, office supplies, equipment, and furniture, keeping inventory records, assisting on conducting stock-take.
• Overseeing the maintenance of office facilities, and equipment.
• Assist in project tests and in preparation of project test reports, preparation of technical documentation and schedules.

The Office Administrator will report to the Office Manager and will be responsible for the General Office Maintenance and Office Administration.

General Office Maintenance

• Ensure Office facilities are in order and Office environment is kept clean and tidy.
• Ensure the inventory level of pantry and office supplies are well maintained.
• Coordinate with vendors for renewal of Office Maintenance Services and to ensure Office maintenance work is conducted timely as per Service Agreement.
• Liaise with the Office Building Maintenance Team for any matters relating to Office facilities matters.

Office Administrative Support

• Assist with flight, visa arrangement and hotel arrangement.
• Verification of SG&A invoices and staff claims before obtaining approval.
• SG&A Vendor Maintenance: Co-ordinate with SG&A Vendors to obtain the necessary documentation and information for creation and updating in the system.
• Assist with sourcing and conduct quotations comparison for office purchases, maintenance, and services, when necessary
• Assist with the onboarding of new joiners.
• Assist with organizing Company events and corporate gift purchases.
• Coordination of local and overseas courier services
• Co-ordinate with appointed vendor for archiving, destruction and retrieval of documents.
• Assist with filing, scanning, and photocopying of documents.
• Receiving and directing visitors
• Handle incoming and outgoing mails and Office mainline incoming phone calls.
• Run office errands when necessary (i.e.to the Banks)
• To assist with other office administrative duties as assigned

General Skills & Attributes

• Proficient in Microsoft Office applications, primarily in Microsoft Excel and Word and IT Savy.
• Ability to work independently.
• Detail-oriented and ability to maintain confidentiality.
• Excellent written and verbal communication skills to effectively interact with inter department, including the Management.
• Proactive with strong initiative and positive working attitude

We are looking for an Administrative Officer to join our team and support our daily office procedures.

Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.

Responsibilities

• Provide administrative support to director
• Handling office related administration support
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Distribute and store correspondence (e.g. letters, emails and packages)
• Arrange travel and accommodations
• Handling payroll and cpf submission
• Assist hiring when required
• Assist in the onboarding process for new hires
• Schedule in-house and external events

Location: Raffles Place

Our award-winning client based in Brockworth, Gloucester is currently recruiting for a Receptionist & Office Administrator to join their team. The successful candidate will be joining a dynamic and forward-thinking company with over 20 years’ experience in their market.

The purpose of the role is to offer administrative support to the office management and HR team. In addition, you will also provide reception cover and be a support to other areas of the business as required and requested.

Candidate Responsibilities:
- Meet and greet clients and staff
- Deal with incoming calls and emails
- Assist in project work as required
- Maintain the cleanliness in the meeting and reception areas and replenish refreshments
- Sort and distribute post as appropriate
- Arrange and coordinate couriers
- Diary management for senior managers, including arranging and confirming travel arrangements
- Coordinate maintenance work required with the office manager
- Be responsible for opening the office in the morning
- Support the finance team administration and daily banking

Candidate Attributes:
- Experience working in an office environment
- Excellent organisational skills
- A professional “can do” attitude
- Computer literate, with a knowledge of Microsoft programmes
- Strong and flexible work ethic
- Self-motivated and tenacious

Hours - Monday – Thursday 8.30am – 5.30pm & Friday 9am - 5pm
Salary - £27k + company pension + holiday purchase scheme + life assurance + private medical insurance + free parking