Melbourne Sports Institute is seeking an enthusiastic and hard-working employee to join our Human Resources and Recruitment team at our offices in Caufield South to help support the growth of our team in Melbourne, Sydney, Adelaide, Perth and Brisbane. We pride ourselves on fostering a collaborative and inclusive work environment, where innovation and creativity flourish.

Position Details:

The recruitment team supports clients to recruit & shortlist candidates for specific job roles within the sports education market. The team has both a strategic and operational focus; ensuring activities reflect good practice, are contemporary and contribute to the business in order to service our valued clients.

As a recruitment consultant you will support the end-to-end recruitment for the Melbourne Sports Institute Client base as well as business development in the Sports Education Sector. In this role you will report to the Director of the Company daily and will be responsible for the following:

-Advertising vacancies by drafting and placing adverts in a wide range of media, for example online advertising platforms and social media;
-Identifying business development opportunities and focusing on building long term relationships with clients;
-Actively adding candidates to our casual pool by candidate screening and onboarding candidates to become a part of Melbourne Sports Institute Recruitment casual pool;
-Supervising the day-to-day functions and workflow management of our sports recruitment agency;
-Assist with building the company’s profile and promotion of the business including via social media channels;
-Managing your applications and converting them into active members, ensuring they have provided us with all relevant compliance documentation and maintained personnel records and associated HRIS;
-Informing candidates about vacant shifts, providing them with information on client needs and expectations;
-Offering advice to both clients and candidates on pay rates, training and career progression;
-Working towards and exceeding targets that may relate to the number of candidates place, a value to be billed to clients or business leads generated;
-Consistently striving for ‘Best Practice’ service reflected in evolving business policies and operations for continuous improvement.

About You:

To be successful in this position you will possess the following skills and experience:

-At least a Bachelor of Human Resource Management or related fields
-At least 2 years’ of experience as a Recruitment consultant such as experience in the use of online recruitment systems and expertise in attraction and sourcing candidates through traditional advertising mediums, social media, and headhunting techniques.
-You must be open inter-state travel, including Perth, Brisbane, Adelaide, and Sydney to meet and liaise with Inter-State Clients.
-Must be willing to work after hours during the period of May - August (Including 5pm-9pm)
-Must be willing to work Saturday morning's 6.30am-1pm during busy periods of sport;
-Have a curious and innovative mindset, can-do attitude, hands-on approach, works with a sense of urgency, analytical and logical and remains composed under pressure;
-Superior communication skills across all mediums and ability to build relationships at all levels of the business and community;
-Proven track record in exceeding service expectations and meeting mutually agreed targets;
-Strong knowledge and understanding of the Australian sports education market;
-Highly organised and ability to work autonomously and under pressure.

Annual Salary: $80,000 - $90,000

Job Description

The ideal candidate will have excellent communication and organizational skills, prior experience in talent acquisition, proficiency in Applicant Tracking Systems, and the ability to devise sourcing strategies for potential applicants. This role requires a candidate with excellent interpersonal skills as you will be working closely with others across different departments.

Job Scope

• Ensure the staffing needs of the company are being met, with a long-term talent strategy in mind
• Devise and implement sourcing strategies to build pipelines of potential applicants, such as employer branding initiatives
• Create and implement end-to-end candidate hiring processes to ensure a positive experience
• Form close relationships with hiring managers to ensure clear candidate/interviewer expectations
• Liaising with internal departments to determine recruitment needs
• Build a consistent talent pipeline for key positions
• Determining selection criteria, hiring profiles, and job requirements for vacant positions
• Sourcing potential candidates through online company career portals, recruitment sites, job boards, social platforms, as well as print media, posters, and flyers, when required
• Create job descriptions and interview questions that reflect the requirements for each position
• Plan interview and selection procedures, including screening calls, assessments and in-person interviews etc
• Assess candidates’ information, including C.Vs., portfolios and references
• Organize and attend job fairs and recruitment events to build a strong candidate pipeline
• Keep records of all materials used for recruitment, including interview notes and related paperwork, to share with key stakeholders
• Prepare appointment letters or employment contracts, compile and create employee personnel files and other documents for new hires;
• Ensure accurate data reporting and update recruitment tracking file in a timely manner
• Handling various Business Unit

Requirements

• Diploma / Bachelor's Degree in Human Resources Management, or similar
• 2-3 years of experience as a Talent Acquisition Specialist, or similar
• Familiarity with social media, C.V. databases, and professional networks
• Experience with full-cycle recruiting, using various interview techniques and evaluation methods
• Knowledge of Applicant Tracking Systems
• Experience in using LinkedIn Talent Solutions to proactively source candidates
• A keen understanding of the requirements for each role in the company
• Proficiency in documenting processes and keeping up with industry trends
• Excellent interpersonal and communication skills
• Positive, responsible, can work under pressure.

Human Resources (HR) and Administrative (Admin) Officer / Executive

Job Description & Requirements

We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.

Human Resource Responsibilities:

● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns

● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.

● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,

● Maintain and organise staff personnel records

● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed

● Plan and organise staff events and welfare programmes

● Serve as the primary contact for employee HR inquiries.

● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.

Administration Responsibilities:

● Manage office mail, facilities, equipment (including IT and software) and supplies.

● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.

● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.

● Support meetings and events, and governance matters as and when required

● Act as a fire warden for the Council.

Payment Processing:

● Process bank payments and staff claims.

● Prepare payment and claim reports.

Other Corporate Services:

● Perform additional duties and responsibilities as assigned.

Requirements:

● Positive, approachable, and problem-solver with excellent communication skills

● Degree/Diploma in any field.

● Proficiency in MS Office. Comfortable working with IT and software, when required.

● Proven experience in an HR and Admin or similar role.

● Meticulous, highly organized, and adept at multitasking.

● Able to work independently and collaboratively in a fast-paced environment.

Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!

Roles & Responsibilities:

• Manage on-boarding and exit processes, including orientation, confirmation, exit interviews etc
• Maintain and upkeeping of all employees records/ personal files to ensure proper documentations
• Assist with day to day operations of the HR functions and duties
• Deal with employee requests regarding human resources issues, work passes, rules, and regulations
• MOM Surveys / HR reportings
• Properly handle complaints and grievance procedures
• Payroll data consolidation to be sent to Payroll team
• Assists the Human Resources Manager on HR special projects as needed and help manage the process of HR policies and projects

Requirements:

• Diploma/Degree in HRM or related field
• Min 2 years’ experience in human resource function in a similar capacity, preferably in F&B / Retail industry/ Fast paced
• Good knowledge of industry practise & MOM Laws
• Independent, proactive, resourceful and strong team player with solid analytical, communication and interpersonal skills
• Familiarity with "SAP/Success Factor" will be an added advantage.
• Able to start work immediately.

We are currently seeking a dedicated Human Resources (HR) and Administrative (Admin) Officer / Executive to play a critical role in supporting the human resource, finance, IT, and operational administration of our Council.

Human Resource Responsibilities:

● Plan and coordinate recruitment, on-boarding and off-boarding materials and processes, appraisal exercises and training for employees and interns

● Work with stakeholders to provide manpower administration, including preparation of Job Descriptions, selection of potential candidates, scheduling of interviews, negotiation of compensation packages, and offer letter preparation.

● Handle work pass and corporate credit card applications, issuance, renewals and cancellations,

● Maintain and organise staff personnel records

● Process claims of government grants and subsidies, such as maternity leave and childcare leave applications, training subsidies, as and when needed

● Plan and organise staff events and welfare programmes

● Serve as the primary contact for employee HR inquiries.

● Take ownership of monthly payroll processing and reporting, and actively contribute to the review, enhancement, and maintenance of HR policies and procedures.

Administration Responsibilities:

● Manage office mail, facilities, equipment (including IT and software) and supplies.

● Handle all documentation matters, including the issuance of appointment letters, coordination of annual Conflict of Interest declarations, safekeeping and organisation of compliance and policy documents.

● Monitor and facilitate applications and renewals for essential corporate administration tools, including but not limited to broadband, telephone services, and insurance coverage.

● Support meetings and events, and governance matters as and when required

● Act as a fire warden for the Council.

Payment Processing:

● Process bank payments and staff claims.

● Prepare payment and claim reports.

Other Corporate Services:

● Perform additional duties and responsibilities as assigned.

Requirements:

● Positive, approachable, and problem-solver with excellent communication skills

● Degree/Diploma in any field.

● Proficiency in MS Office. Comfortable working with IT and software, when required.

● Proven experience in an HR and Admin or similar role.

● Meticulous, highly organized, and adept at multitasking.

● Able to work independently and collaboratively in a fast-paced environment.

Join us in this challenging and rewarding role where your skills will contribute to the success and growth of our mission to transform the lives of persons with disabilities through sport. If you are ready for a new and exciting opportunity, apply now and become an integral part of our dedicated team!

Call for Talent: Join us at the Recruitment Drive on 17 & 18 October 2023!

If you are passionate, driven, and ready to make an impact, we want YOU to be a part of our winning team.

Join us at the GMG recruitment drive! This is a fantastic opportunity for you to connect with our Retail Athletes hiring team, learn more about our culture and the exciting career opportunities we have to offer.

GMG Recruitment Drive:

About the role:

As a regional HR generalist, you will join the HR team for South East Asia (Singapore, Malaysia, Thailand and the Philippines). You will be based in the Singapore regional office and directly report to the Head of HR. Your responsibilities will encompass developing and implementing strategic people and culture initiatives, including employer branding, that align with our business goals and support our growth toward profitability. This hands-on role will allow you to shape our company culture, attract and retain top talent, drive employee engagement and development, and establish us as an employer of choice.

Responsibilities:

• Provide timely information and/or education for all levels of the company on HR issues.
• Educate, coach, and partner with managers on performance management and employee development goals.
• Provide HR expertise in the areas of feedback, employee relations, development and coaching, compensation, and organizational development.
• Participate in the continual development of HR programs, such as compensation, benefits, and Learning & Development.
• Collaborate with the HR team to champion and accelerate a culture of excellence in which people feel engaged and inspired to deliver top business results.
• Develop people strategies and design approaches for diagnosing and enhancing organizational effectiveness and employee satisfaction.
• Educate team members on compensation practices, including compensation, performance feedback, performance calibration, and career transitions.

Qualifications:

• Bachelor degree in the related field, with a minimum of 3 years of experience in the HR Business Partner or generalist role.
• Demonstrated experience in the various HR functional areas, especially organization development, change management, and employee relations.
• A deep knowledge of HR programs and practices, including applicable state and federal employment laws and regulations.

Preferred:

• Demonstrated analytical thinking, problem-solving, and decision-making skills. Critical thinker with success in developing innovative solutions to business issues.
• Outstanding interpersonal and communication skills, both verbal and written. Candidates who can speak Mandarin will be an advantage.
• Ability to stylistically adapt communication based on audience.
• High integrity/will stop at nothing to safeguard compliance standards and company values.
• COE background, i.e., Analytics, Compensation, HRIT, HR Ops.
• Ability to manage multiple, complex issues and prioritize projects concurrently

Equal Opportunity Statement

Anta is an organisation committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Anta we are interested in every individual and the talent they can bring. All qualified applicants will receive consideration for employment.

Job Description

Handle full spectrum of HR functions but not limited to:

HR:

• Manage the payroll system and perform payroll duties for Singapore and Malaysia in a timely manner
• Handle employees queries on payroll and HR related matters promptly
• All work pass related matters (application, renewal, cancellation, etc.)
• Talent acquisitions
• Maintain and update all employee data/documents promptly and accurately.
• NSPay, maternity leave, etc.
• MOM surveys and reports
• On-boarding and off-boarding
• Participate in continuous change management and payroll processes streamlining
• Ad-hoc duties will be assigned from time to time

Administration

• Raise Purchase Order
• Stand-in for receptionist during her absence
• Office maintenance
• Ad-hoc duties will be assigned from time to time

Requirements:

• “O” Level or Diploma holder with at least 02 years relevant working experience as a generalist
• Relevant payroll experience for 150+ headcount is a MUST
• Competent with Times Software
• Well-versed in MS office especially Excel is advantageous
• Well-versed on Employment Act and HR practices and regulations
• Meticulous and problem solver
• Excellent interpersonal and communication skills
• PC literate of MS Office (Excel, Word, PowerPoint)
• Ability to work under pressure and in a fast-paced environment
• Pleasant personality with positive mindset and “can do” attitude
• HR / payroll experience in retail or F&B sector with high volume is highly desirable