Document Controller (Milan)

3.6

Job Type   /   Job Level

Contract   /   Others/Any

Job Location

Milan, Lombardy, Italy

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🛠 Key Responsibilities

Establish, maintain, and manage the Document Control System (DMS / EDMS) for project documentation
Register, track, distribute, and archive engineering drawings, specifications, procedures, reports, and correspondence
Maintain strict document numbering, revision control, and status tracking
Prepare and manage document registers, transmittals, and distribution matrices
Coordinate document submissions from engineering, procurement, construction, and vendors
Ensure timely document issuance in line with project schedules and contractual requirements
Manage both electronic and hard-copy filing systems
Support audits, quality checks, and project handover documentation (final dossiers / data books)
Liaise closely with project teams, contractors, and clients on document-related matters

🎓 Requirements

Bachelor’s Degree in , Business Administration, or related field
Minimum 7++ years’ experience as a Document Controller in Oil & Gas, EPC, or Construction projects
Familiar with EDMS / DMS systems such as Aconex, ProArc, SharePoint, Documentum, or similar
Strong knowledge of document control procedures, numbering systems, and revision management
Proficient in MS Word, Excel, and PowerPoint
High attention to detail, strong organizational skills, and ability to meet tight deadlines

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