We are seeking a proactive and organised Administrative Assistant to support the smooth day-to-day running of our office. This role offers a broad range of responsibilities across reception, administration, HR support, Law society matters and secretarial services, with the opportunity to collaborate closely with colleagues and contribute to office operations, events, and overall efficiency.
Job Summary & Objectives
- Administrative Assistant will be supporting the office on tasks related to reception coverage, administration, operation, human resources and secretarial services.
Essential Job Duties & Responsibilities
- Provides administrative support to ensure efficient and smooth office operations and effective coordination of some internal office events
- Assists in Law Society matters (registrations, filing and applications, etc)
- Provides reception coverage services
- Provides secretarial services
- Provides services to the managers’ travel arrangements and expenses reimbursements
- Maintains the snacks ordering
- Data entry and updates into legal recruiting systems and databases
- Maintains Admin/HR physical and digital filing systems to ensure data accuracy and records are up-to-date
- Coordinates logistics for meetings/CLEs/events, including room setup and catering
- Works with Building Management maintenance staff and outside vendors to ensure office equipment is in good working order and office supplies are always on hand
- Coordinates logistics and handles administrative matters for summer associates and new hires (temporary housing arrangement, car pickup, etc)
- Works closely with other administrative staff and supports other colleagues as needed
- Works with sensitive information with discretion to maintain confidentiality and security and ensures compliance with privacy policies and regulations
- Ensures that deadlines are met and adapts to changing priorities
- Other ad hoc tasks as assigned by supervisors
Education
- Bachelor’s degree or equivalent preferred
Personality, Skills and experience
- 1-2 years of relevant experience preferably in legal/professional services industry
- Highly proficient in written and spoken English and Mandarin
- Strong team player with excellent communication and customer service skills
- Strong attention to detail and highly organized
- Pleasant, confident, approachable, proactive and professional
- Flexibility to work varied hours as needed
Please apply directly via the STB All hires platform (For HONG KONG OFFICE)
https://stblaw.allhires.com/app
