Total 5,686 administrative clerical job vacancies in The United States of America

• Prepare and submit tender quotations in a timely and accurate manner.

• Collaborate with relevant departments to gather necessary information for tender submissions.

• Prepare comprehensive tender documents, ensuring accuracy and compliance with specifications.

• Develop and maintain clear and comprehensive terms and conditions within contracts, covering scope of work, deliverables, timelines, and payment terms.

• Monitor market trends and propose adjustments to pricing when necessary.

• Conduct thorough analysis of factors influencing cost fluctuations and propose justifiable price increments when necessary, taking into account market conditions and project requirements.

• Track and manage employee attendance and overtime hours.

• Ensure compliance with labor laws and company policies regarding overtime.

• Manage the submission and processing of entry pass applications for employees

• Ensure all required documentation is complete and accurate.

• Maintain an organized and up-to-date database of entry pass holders.

• Oversee sourcing and purchasing activities, ensuring cost-effectiveness and quality.

• Plan and organize operational meetings to discuss strategies, challenges, and improvements.

• Document meeting minutes and follow up on action items.

Roles & Responsibilities

Job Description

• Carrying out clerical duties such as answering phone calls, responding to emails, preparing documents and filing DO
• Greeting and assisting visitors and clients
• Handling requests and queries appropriately
• Maintain, organize and order general office supplies, including paper, pens, ink/toner, etc.
• Provide support and assistance to other team members as needed
• Performs other related duties as assigned

REQUIREMENT

• Candidate must possess at least a Diploma in Business Studies/Administration/Management/Accounting
• At least 1-3 years' relevant working experience
• Required skill(s): MS Office
• Written and communication skills
• Ability to multitask and prioritize daily workload
• Preferably with a positive attitude and interpersonal skills
• Preferably with experience and knowledge in order processing for spare parts

INTERNAL APPLICANTS MUST APPLY VIA MYSELF

Taylor High School, are looking for an enthusiastic, hardworking and reliable individual to join their team in ensuring the provision of an efficient & effective clerical support service.

You will be required to provide clerical and administrative support to the School. This will include typing, cash handling, filing, reprographic work and reception/telephone duties.

Moderate experience of working within a clerical/administrative environment is essential and knowledge of Microsoft packages is desirable. You should have the ability to prioritise and meet deadlines, and the ability to work on your own initiative.

You will require to become a Protecting Vulnerable Groups (PVG) Scheme member prior to commencing in this role.

This post is temporary until 25 June 2025 and end date will be reviewed for potential extension.

Working here at North Lanarkshire Council

If you’re considering a career with us, you’ll be keen to know what’s in it for you. We have a great package of benefits available, from health and wellbeing to finances and family. This includes 27 days annual leave and 6 public holidays*, and a wide range of benefits available to you find out more at work well NL. We also have a full package of learning and development through our learning academy LearnNL to help you reach your full potential and further your career.

For more information on local authority careers visit the myjobscotland career hub

North Lanarkshire Council are Happy to Talk Flexible Working, we operate a Smarter Working Policy.

Click here to see our Recruitment Charter.

*For all casual/sessional roles, you will receive 12.1% of your hourly rate for every hour worked in total recompense for annual leave, including public holidays. These rates will be indicated separately on your payslip. You will only be paid for the hours that you work.

We are a Disability Confident Leader and offer a guaranteed interview to applicants who consider themselves to be disabled, as long as they meet the essential criteria of the person specification/job description.

We have also adopted the Armed Forces Community Covenant to show our support for service personnel, veterans and their families. We offer a guaranteed interview for service leavers, spouses, reservists and veterans, as long as they meet the essential criteria of the person specification/job description.

North Lanarkshire Council is committed to #KeepingThePromise. This means that if you have ever been in care (looked after at home with a social worker, lived with a relative other than your parents, experienced foster, residential or secure care) you are entitled to a guaranteed interview for this post, as long as you meet the essential criteria of the person specification/job description. This is one way North Lanarkshire is demonstrating our commitment to supporting Care-Experienced People.

The Plan for North Lanarkshire is to be the place to live, learn, work, invest and visit. The Council recognises that work is an important part of adult life and is critical to our wellbeing and shaping how we live. The Fair Work Convention’s Framework defines Fair Work as work that offers effective voice, fulfilment, opportunity, respect and security. We believe Fair Work can boost creativity, realise untapped potential and increase productivity. To find out more click on the link.

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, and Audio. To request an alternative Application Pack please phone 01698 403151.

The following link contains our Easy Read documents which will help explain the process and what happens during the selection process: Easy Read – My NL

***PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM. TO BE CONSIDERED FOR THIS VACANCY YOU MUST ENSURE AN APPLICATION FORM IS SUBMITTED. ANY CV SUBMISSIONS WILL BE DISREGARDED.***

Proud member of the Disability Confident employer scheme

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Who are we looking for?
We're looking for an energetic Administrative Assistant to be an integral member of our growing team. Based in our Darwin office, this position will see you enjoy a varied and busy role, and you will play a pivotal role in maintaining a welcoming and professional office environment and providing administration support more widely across our business groups within the Northern Australia Region. This role is crucial in fostering a positive experience for clients, employees, and guests, while supporting the day-to-day operational needs of our team.

Working closely with the Northern Australia Business Support team, this diverse position has great variety and will see you involved in:

Office Support: Be the friendly face that welcomes and greets clients and visitors other general office administration tasks to support the smooth functioning of our office.
Business Group Support: Provide administrative support to various business groups preparing documents such letters, proposals, reports and other administrative duties and tasks as required by the team.
Proposal (Bid) Support: Working with our Projects Managers to assist in preparing proposal submissions including completing tender schedules, collating staff CVs, documentation formatting, collating information and quality checks of documents in line with GHD's style guides.
Meeting Coordination / Local Office Activities: Organise local office activities and project meetings, including room bookings, catering, meeting presentations, agendas, and minute-taking.
What you will bring to the team:

An ability to work independently and manage multiple tasks at once.
Experience in an Office Administration, Office Assistant or similar role.
Intermediate to Advanced MS Office skills in Outlook, PowerPoint, Excel and Word.
Excellent interpersonal skills.
Strong attention to detail.
Professional attitude and positive work ethic.

Interested? Apply online now. Please paste the following link into your browser, click enter and follow the instructions.
https://ejov.fa.ca2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/job/15916/?utm_medium=jobshare

HD is an equal opportunity employer, and we want everyone to be able to fully participate in our recruitment process. We value a diverse workforce and an inclusive culture. We encourage applications from Aboriginal and Torres Strait Islander peoples and people of all identities.
GHD embraces hybrid work arrangements to create a work environment focused on well-being, flexibility and productivity where GHD people can thrive, this supports the diverse needs of our workforce while balancing the benefits of remote working with the value of face-to-face collaboration in the office.

We respectfully ask that no agency resumes be presented at this stage.

Sportz and Fitness Team Pte Ltd is the sole licensee and distributor for TYR in Singapore, Malaysia, Indonesia, Thailand, Vietnam, Taiwan and rest of S.E.A region.

TYR is an American swimwear and performance apparel label established in 1985.

Over at TYR, we are dedicated to build the industry most durable, uniquely designed swimwear and apparel, cutting edge equipment and innovative caps and goggles.

On a relentless path to push the limits of sportswear, we not only reimagine technologies for enhanced competitive performance, but also embraces lifestyle markets to accommodate athletes and water enthusiasts at every level.

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Job Description:

• General administrative duties including generate and process invoice & delivery order, data entry, filing, documentation
• Handle online and offline incoming calls & enquiries
• Assist on inventory management & ensure accuracy of inventory management.
• Assist on showroom sales and attend to walk-in customers
• Support any ad-hoc assignments.

Requirement:

Proficiency in Computer / Microsoft Excel / Words

• Positive attitude
• Able to work independently in a multi-task working environment
• Training will be provided
• Medical allowance will be provided

Working Days: Mon to Friday, 9am to 6pm. Saturday, 9am to 1pm

Job Types: Full-time, Permanent

Salary: $2,000.00 - $2,200.00 per month

Education: GCE 'O' Level or GCE 'N' Level (Preferred)

Experience: Administrative: 1 year (Preferred)

Work Location: In person

Job Description

Senior Clerical Assistant (Fixed Term until 31 October 2024) - PKC11327
£23,838 - £25,189
HMP Perth, Edinburgh Road, Perth

Please note: Only existing employees of Perth & Kinross Council may apply.

Working across HMP Perth and Community Based social work teams, you will be responsible for developing, managing and providing a comprehensive and consistent administrative support service to social work teams who are part of the Justice and Community Safety Services.

We are seeking a confident individual to provide an efficient and effective administrative support role as part of very busy team within the Justice and Community Safety Services.

You must have the ability to deal with confidential client information sensitively and appropriately.

An aptitude to updating information to a variety of systems is essential combined with the ability to transpose information from one system to another.

You must have good organisational skills coupled with proven communication skills.

You will have the ability to work flexibly and manage competing demands to support the needs of the service.

Given that you will be working within a small team you must be a good team player as you will be required to cover for your colleagues as and when required.

Accuracy and attention to detail is essential ensuring all information is recorded accurately and securely.

Computer literate in Microsoft packages with good IT skills, including the ability to develop/manage Excel spreadsheets, and a general awareness of IT applications is essential.

Experience of working in an office environment, providing administration and clerical duties is desirable.

You will be required to undertake a Basic Disclosure Check.

Requirements

Knowledge & Experience

· Must be computer literate with proven IT skills in Microsoft Office applications.
· Experience of using computer databases.
· Experience or knowledge of taking minutes.

Customer Care

· Gives a high priority to customer satisfaction.
· Provides a high quality and efficient customer service.
· Flexible and responsive.
· Respects and applies our customer service standards.
· Makes every effort to find out what the customer needs.
· Tries to exceed customer expectations.
· Promotes a professional image of self and the service.

Health & Safety

· The ability to use office equipment safely and have an awareness of health and safety issues.
· Must be able to cope with the demands of the job and attend on a regular basis.

Equality & Dignity at Work

· The ability to treat colleagues and customers with dignity and respect as per the Employee Charter.
· Promotes the Council’s values and commitment to equality and diversity, promoting positive values and anti-discriminatory, non-judgmental practice.
· Sensitive to cultural, gender and other staff/customer profiles in all aspects of service delivery.

Communications

· Ability to communicate effectively both orally and written.
· Ability to deal with people at all levels.
· Establishes and maintains effective networks with internal and external contacts.
· Deal with confidential information sensitively and effectively.
· Deal sensitively and tactfully with issues raised by customers and clients in the area.

Flexibility

· A flexible approach to sharing duties.
· Adaptable and willing to consider new ways of working.
· Receptive to new ideas and improved ways of working.
· Welcomes change and new approaches and takes positive steps to carry out improvements in service delivery.
· Able to work flexibly across the service to meet business needs and service demands.

Achievement of Results

· The ability to produce high quality work to set deadlines.
· Accepts responsibility for own actions.
· Demonstrates a clear understanding of the job including all its tasks, responsibilities, procedures and contacts.
· Able to prioritise and complete work within agreed timescales and performance standards.

Quality

· High level of accuracy and attention to detail.
· Demonstrates commitment to meeting performance targets.

Team Working

· A good team player who understands the need to work collaboratively with colleagues and external partners.
· Recognises and values other people’s strengths.
· Shares ideas, information and good practice and suggests steps and actions to improve services.
· Co-operates, respects and works collaboratively and supportively with others to achieve shared goals.

Decision Making & Problem Solving

· Identifies problems and offers solutions.
· Takes the initiative to help customers and colleagues.

Responsibilities

Main Accountabilities

· Support Service Managers/Team Leaders/Admin Officers in providing an effective and efficient support service within a Criminal Justice Locality.

· Carry out all clerical tasks associated with the post.

· Provide an efficient minute taking service to a variety of strategic and operational meetings, such as Multi Agency meetings including MAPPA (Multi Agency Public Protection Arrangement) and HRARG (High Risk Adult Review Group).

· Operate departmental systems including for the input, collation and retrieval of information and carry out searches as required.

· Maintain and utilise other electronic databases for the input, collation and retrieval of information as required.

· Maintain various records, registers and statistical information, both manual and computerised; ensuring financial and administrative procedures are adhered to.

· Operate financial monitoring systems within the office and if required process and handle monies and distribute as appropriate.

· Complete purchase orders and process invoices in preparation for payment.

· Use Microsoft packages to produce reports, memos, letters and other documents from written drafts, audio tapes or other paperwork.

· Maintain electronic filing systems, including sourcing and retrieval of files, setting up and closing client files.

· Answer telephone calls, directing the caller to the appropriate person or taking messages.

· Carry out reception duties ensuring the Council’s Customer Care standards are met.

· Assist with a range of administrative functions conducted within the service including handling of mail and operation of Multi-Functional Devices and printers.

· Support effective communications and collaborative working between support services and other colleagues within the services.

· Assist in the development of communication plans and ensure that service communications are up-to-date, relevant and where appropriate, utilise a variety of communication channels.

· Participate in a range of team meetings and liaise with all levels of staff, agencies and service users.

· Promote and maintain a highly professional approach in dealing with the public and other agencies, both directly and indirectly.

· Participate in and undergo relevant staff training as required to enhance individual performance.

· Provide cover for the Administrative Officer as and when required.

· Provide cover in other localities as and when required.

Other Duties

The post holder may be required to perform duties other than those given in the job description for the post. The particular duties and responsibilities attached to posts may vary from time to time depending on the requirements of the Service without changing the general character of the duties or the level of responsibilities entailed.

The Individual

If you would like any more information regarding this vacancy, please contact Leanne Stirling, Administrative Officer at LStirling@pkc.gov.uk

When completing your application for this post, please ensure that you provide contact details (including e-mail addresses) for two referees. One should be your current or most recent employer.

Please APPLY ONLINE. Facilities are available at all public libraries in Perth and Kinross. If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

As part of our safer recruitment measures, any offer of employment will be subject to the successful completion of mandatory checks including eligibility to work in the UK, Disclosure Scotland or PVG, qualifications, references, and fitness to undertake the post. This may also include an Overseas Criminal Records Check if you have spent time living overseas.

A healthy work life balance is important to Perth & Kinross Council and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.

Some jobs may have been traditionally carried out predominately by one gender, but we would encourage you to apply if you meet the requirements, irrespective of your gender.

Perth & Kinross Council welcomes applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

At PKC our values and behaviours influence our work and support us in the delivery of the Perth and Kinross Offer. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about PKC and you could soon be joining our team!

Find out more about working for Perth & Kinross Council and living in one of the most scenic areas of Scotland Jobs, careers and employment.

What we can do for you

If you are successful in a role with Perth & Kinross Council, you will have access to a range of benefits to help your physical, mental and financial wellbeing.

Proud member of the Disability Confident employer scheme

Dealing with routine and specialist enquiries in a pleasant and helpful manner, communicating relevant information and referring to other team members as appropriate Providing a sensitive and efficient administrative support to the Personalised healthcare team and maintaining confidentiality of information relating to service users Dealing with telephone calls and email enquiries in an empathetic and helpful manner, taking messages and passing relevant information to the relevant department or team member Photocopying, scanning and word processing documents, letters, emails, minutes and reports as and when required and in a timely manner Ensuring all complaints are dealt with appropriately in accordance with standard operational policy, resolving where possible, and escalating to the appropriate person as required The post holder must have an advanced level of keyboard and ICT skills and be competent in Microsoft Office programmes Accurately inputting information and data onto the Personalised Healthcare database. Ensuring that data systems are kept up to date to allow accurate and detailed reporting capabilities for both internal and external requirements Carrying out other administration duties as required Contribute to the maintenance and monitoring of service standards around quality Ensure mandatory training is kept up to date

Statement Of Purpose (Overall Purpose of Job)
A good team player to ensure the smooth daily operation of workshop and yard function by coordinating between mechanics, sales, customers, suppliers and management.

Major Duties & Responsibilities
(A) Specific :

• To arrange daily operation team schedule & needs.
• To laisse with sales, customers, suppliers and management.
• To update daily FMS data for operation and inventories.
• To update monthly LP renewal.

(B) General :

• To conduct every morning operations briefing.
• To ensure workshop and yard housekeeping.
• To cover sales duties when necessary.
• Other duties as assigned.

(C) Safety :

• Follow the safety procedures, rules and regulations.

Job Requirements
(A) Education, Qualifications & Special Training :

• GCE O level and above.
• Job holder without the above qualification but with relevant experience would be considered.

(B) Knowledge & Skills :

• Good computer knowledge.
• Good communications skills at different levels.
• Good interpersonal skills.

(C) Experience :

• Preferably with minimum 2 years of relevant working experience.

Employer: Grace Orchard School

As the Administration Manager (AM), you will assist the school management in the general administration of the school. You will lead and supervise a small team of executive and corporate support staff to uphold service excellence and work in close collaboration with the teaching and allied professional staff to achieve the desired school strategic outcomes.

Responsibilities

You will support the school leaders and management in the following areas:

• Lead the front office team through promoting a culture of service excellence and growth.
• Lead and manage the front office team to ensure sound and efficient administrative processes with good corporate governance.
• Ensure the school admin operations, processes and execution comply with the prevailing legislative requirements, policies and guidelines.
• Manage the school’s general office administration and day-to-day operations, and ensure business continuity during sudden or gradual disruptions.
• Manage the procurement of goods and services for school administrative use, including the office equipment and telecommunication services.
• Manage and ensure timely renewal of the contracts and licenses of the school.
• Oversee the administration of the Financial Assistance Scheme for students in consultation with the school management and senior social worker.
• Oversee the administration of the Student Admission process in consultation with the school leaders and management.
• Plan and allocate resources to ensure optimisation and good stewardship.
• Harness the knowledge and use of IT to increase productivity and enhance the school administrative processes.

Requirements

• A motivated individual who is committed to continuous improvement and work excellence.
• Strong communication skills, with the ability to lead and work well in teams.
• Good organisational skills with the ability to multitask in a dynamic and fast-paced environment.
• Experience in general administration would be an advantage, preferably in a managerial role.

Job description

We're seeking a highly organised and detail-oriented Secretarial and Administrative Support professional to join our dynamic team. You'll play a vital role in supporting the Associate Director of Para medicine and Clinical Practice, as well as the broader Clinical Practice team.
What You'll Do:

Be the first point of contact for the Clinical Practice, handling email inquiries and managing communication effectively.
Provide word processing expertise, crafting high-quality correspondence, reports, submissions, and documents.
Maintain and manage the electronic rostering system for Clinical Practice staff.
Capture key decisions and action items by diligently preparing meeting minutes.
Ensure smooth information flow by processing and distributing mail efficiently.
Maintain a well-stocked office environment, replenishing supplies and equipment as needed.
Track and report on key performance indicators relevant to your role.

We're looking for someone who:

Has


... Click here to view more detail / apply for Administrative Support

Job Description

• Assist in all administrative duties that supports the business requirements
• Other ad-hoc duties as assigned by the manager from time to time
• Provide administrative support & customer service
• Administration include filing, faxing, cash collection

Requirements

• Minmium 2-3 years experience with similar industry would be advantageous
• No experience are welcomed to apply
• Able to start work immediately would be advantageous

If you wish to be part of our DYNAMIC TEAM, click APPLY BUTTON NOW!
We regret that only shorlisted canndidates will be notified.

Thank you!

Job Description:

• Provide and handle administrative duties.
• Screening phone calls, enquiries and requests, and handling them when appropriate.
• Meeting and greeting visitors at all levels of seniority.
• Dealing with incoming email, faxes and post, often corresponding on behalf of the manager/director.
• Preparation of reports, minutes taking, meeting agendas and presentations.
• Liaising with clients, suppliers, and other staff.
• Devising and maintaining office systems, including data management and filing.
• Maintaining diaries and making appointments.
• Carrying out background research and presenting findings.
• Producing documents, briefing papers, reports and presentations.
• Organising and attending meetings and ensuring the manager is well prepared for meetings.
• Any other duties that may assign from time to time.

Requirements:

• GCE A levels, Diploma, Degree / Professional Certificate
• At least 2 year(s) of working experience in the related field
• Prior experience in customer services, secretarial works or sales will be an advantage.
• Proficient in MS Office applications
• Resourceful and able to work independently
• High degree of discretion and confidentiality in dealing with sensitive information

About IIX: Impact Investment Exchange (IIX) is the pioneer in the impact investing movement and a global leader in sustainability. We have transformed the financial system so that women, the environment, and underserved communities are finally given value and a voice in the global market. Over the past decade, we have built the world’s largest crowdfunding platform for impact investing (Impact Partners), operated award-winning enterprise technical assistance programs, created innovative financial products such as the Women's Livelihood Bond, and established an Impact Institute and Research & Advisory to build the sustainable investing market. To date, our work has spanned 53 countries, unlocked US$454 million of private-sector capital, positively impacted over 159 million direct and household lives, and avoided over 1.83 million tons of carbon. The foundation of IIX's work is IIX Values, an innovative impact verification solution for every organization, which effectively measures the social and environmental impact of an investment and gives value to the voices of the underserved. IIX recently launched the Orange Bond Initiative to unlock $10 billion in the capital markets by 2030 and impact 100 million women in the last mile. IIX’s numerous awards for its work include the Oslo Business for Peace Award, the P4G State-of-the-art Partnership Award, the UN Global Climate Action Award, and most recently the Environmental Finance's Award for Innovation.

About the role: We have a small and energetic team, and this is a roll-up-your-sleeves kind of role. You should be a resourceful problem solver who knows how to push the envelope and embrace new challenges.As the key front office executive, you will be the face of the Company and the first person that all partners and clients will come into contact with. As such, a dynamic personality with a professional attitude is critical to the role. You should enjoy interacting with people and be enthusiastic and energetic. The successful job incumbent will provide effective administrative and secretariat support to ensure that the office can operate efficiently. To be a successful member of the IIX team, you should exhibit PREM:

Passionate: Commitment to social finance and impact investing as a path to unlocking society’s potential to effect social change is essential for a happy and successful tenure at IIX.

Resilient: Similar to our enterprises working in emerging markets, our IIX team members have strong mental and emotional fortitude and are able to recover quickly from difficulties or setbacks. We look for people with an adaptable and positive attitude and a strong sense of self-worth, which enables them to move forward and continue to strive for their goals even in the face of adversity.

Equitable: At IIX, we manage toward impact maximization and produce measurable and transparent returns – both social and financial. These results strengthen the ecosystem and transform existing realities by helping impact enterprises magnify their impact and scale. We are fair and impartial in our actions and ensure that we make objective and unbiased decisions based on facts and impact.

Maverick: While IIX is a seasoned stakeholder in the impact enterprise and impact investing space in Asia, we pride ourselves on creating new opportunities. We look for people with an independent and unorthodox approach to thinking and behaving. If you are someone who is non-conformist, innovative, and independent, often going against the grain, does not like following the crowd, and is not afraid to express your own opinions, we want you.
It should be noted that the role can provide opportunities for career progression to other departments within the organization.

Primary responsibilities:

1. Provide General Office Administrative Management:

• Undertake records management
• Act as key contact person for outside vendor relationships that are related to general office management
• Coordinate maintenance of office and standard office equipment
• Anticipate, maintain, and purchase office and pantry supplies
• Maintain administrative systems, such as conference room bookings, ordering of business cards, and office-wide record maintenance to ensure smooth operations of general office needs
• Manage hotel bookings for remote employees’ visits to Singapore and assist in the pre-and post-travel processes
• Preparation of items required for occasional internal office gatherings
• Other ad-hoc administrative tasks as may be assigned by other departments
• Provide Front Office ServicesGreet and assist visitors
• Answer and direct phone calls and inquiries
• Handle incoming and outgoing mail and packages
• Maintain and upkeep all office common areas

2. Provide Administrative Support (applies to both IIX CEO and IIX MD)

• Manage and secure travel itineraries and conference arrangements, update calendar
• Regularly updated database of Founder/MD contacts to office CRM tool (Salesforce)
• Track and complete necessary reimbursements
  The position is based in Singapore and the successful candidate will report directly to the COO of IIX.

To be a successful candidate with IIX, you should have:

• At least 5+ years of relevant work experience
• Prior experience with executive assistant or a customer service role is a plus
• At least a diploma holder from any discipline
• Excellent writing and communication skills
• A positive and proactive mindset is essential, willing to go the extra mile to get the work done
• Excellent organizational, project management, and interpersonal skills
• Ability to work under pressure, manage priorities, and multi-task under tight deadlines
• Excellent proficiency working in Word, Powerpoint, and Excel.
  
• Submission: Please submit a resume, cover letter, and your college/university transcripts to ndubey@iixglobal.com. Qualified candidates will be considered and contacted by a member of the IIX team for an interview to discuss their skills, interests, and experiences. IIX is an equal opportunity employer.

TASKS & RESPONSIBILITIES

• Answer and transfer phone calls
• Attend to visitors and advise visiting parties accordingly
• Manage meeting room bookings & schedules
• Receive and distribute incoming mails. Arranage outgoing mails by courier service
• Travel related: flight and hotel booking, visa application, transports arrangement, travel insurance purchase
• Verify invoices and submit payment requests for phone bills, petrol, credit card, printer, courier, etc.
• Order stationeries and replenish pantry supplies
• Manage office facilities (aircon service, lights, water dispenser, etc.)
• Handle printings (name card, Tialoc stickers, envelope, shirt, customised arch files, etc.)
• Send occasion gifts for staffs' newborn, hospitalization and wreath
• Support any other administrative duties as requested

REQUIREMENTS

• Candidate must possess at least GCE “O” level or equivalent qualification
• Good communication and organization skills
• Strong skills in travel arrangements
• Basic computing skills

Working Location: Central Business District

Working Day: Monday to Friday

Working Hours: 8:30 am to 5:30 pm

Job Responsibilities:

1. Responsible for preparing, collecting, compiling, and communicating messages/advice and ensuring compliance with Government procurement policies and procedures.
2. Prepare and submit relevant documents on time to fulfill the tenders/project timeline.
3. Must attend to detailed specifications and ensure accuracy and compliance.
4. Coordinate with appropriate parties, both internal (management and team) and external (government agencies, clients, contractors, subcontractors, suppliers), to achieve projects’ goals and eliminate information silos.
5. Maintain office operation efficiently and effectively.
6. Manage and maintain the company database and ensure all the filings are updated.
7. Provide general secretarial and administrative support to the Management.
8. Perform other ad-hoc duties and initiatives as assigned and when required.

Job Requirements:

1. Bachelor’s degree in business administration or procurement.
2. Possess sound knowledge of government procurement policies and processes.
3. At least 1-2 years working independently in a new start-up office and providing similar government procurement support.
4. Computer literate with an excellent working knowledge of Microsoft Office.
5. Good interpersonal skills and proficiency in both English and Chinese communication skills at all levels are essential, as you will need to communicate with internal and external stakeholders in Singapore and China.
6. Passion for researching to understand and follow up closely with government procurement updates and processes.
7. Independent, meticulous, and willing to take accountabilities.