Position Summary: HR plays a crucial role in supporting the overall human resources functions within the organization. This role involves tasks related to recruitment, employee relations, training and development, payroll and HR administration.
Key Responsibilities:
Recruitment and Staffing:
· Assist in the end-to-end recruitment process, including job postings, candidate screening, interviews, reference check
· Coordinate and conduct new employee orientation programs and off boarding process
Employee Relations:
· Handle employee queries and concerns, fostering a positive work environment
· Assist in the resolution of employee relations issues and disciplinary matters
Training and Development:
· Support the design and implementation of training programs
· Identify employee development needs and assist in organizing relevant training sessions
HR Administration:
· Maintain and update employee records, ensuring accuracy and compliance
· Prepare HR-related documents, such as employment contracts and letters
· Process Work Pass application, renewal and cancellation
Performance Management:
· Assist in the performance appraisal process
· Coordinate feedback sessions and support performance improvement plans
Policy Implementation:
· Assist in the implementation and communication of HR policies and procedures
· Keep abreast of changes in employment laws and ensure compliance
Benefits Administration:
· Support the administration of employee benefits programs
· Process and manage leave requests and attendance records
Payroll Processing:
· Collect, verify, and process time and attendance data
· Calculate and process payroll deductions, taxes, and other withholdings
· Ensure accurate and timely distribution of employee salaries
· Ensure clearance of WP for foreign staff and process tax clearance when staff resigns
· NS makeup / maternity leave claim, CPF submission
Compliance:
· Stay up-to-date on payroll-related laws and regulations
· Ensure compliance with tax laws, labor regulations, and company policies
· Prepare and submit required reports to regulatory authorities
Recordkeeping:
· Maintain accurate records of employee information and payroll transactions
· Generate and distribute payroll reports as needed
· Assist in the preparation of financial reports related to payroll
Communication:
· Respond to employee inquiries regarding payroll matters
· Collaborate with Finance and other departments to address payroll-related issues
· Provide clear and concise communication regarding payroll policies and procedures
System Maintenance:
· Utilize payroll software to process payments accurately
· Collaborate with IT to ensure the functionality and security of payroll systems
· Implement system upgrades and improvements
Qualifications and Requirements:
· Diploma in Human Resources, Business Administration, or a related field
· Minimum 3 years of experience in human resources roles
· Knowledge of HR policies, employment laws, payroll processes and best practices
· Strong interpersonal and communication skills
· Ability to handle sensitive and confidential information
· Strong numerical and analytical abilities, detail-oriented with excellent organizational and multitasking abilities
· Proficient in HRIS and MS Office applications
