HR Audit Administrator
Reference Number - 78977
This HR Audit Administrator will report to the HR Data, Systems and Reporting Manager and will work within the Human Resources directorate based in our Fore Hamlet office. You will be a permanent employee and (Part time / Jobshare applications welcome)
You will attract a salary of £30,000.00 and a bonus of 7.5%. This role can also offer blended working after probationary period (6 months) - 3 days in the office and 2 remote
Close Date: 13/05/2024
We also provide the following additional benefits
- Annual Leave
- Personal Pension Plan - Personal contribution rates of 4% or 5% (UK Power Networks will make a corresponding contribution of 8% or 10%)
- Tenancy Loan Deposit scheme
- Tax efficient benefits: cycle to work scheme
- Season ticket loan
- Occupational Health support
- Switched On - scheme providing discount on hundreds of retailers products.
- Discounted access to sports and social clubs
- Employee Assistance Programme.
JOB PURPOSE:
You will undertake a regular audit of HR SAP data to ensure that data is up to date and fit for purpose. You will work with other parties to ensure any errors are corrected and validated and any changes are authorised following procedures.
You will also undertake a regular audit and raising anomalies as appropriate of monthly mileage and expenses and any other pay related HR data that is processed following procedures. These include third-party travel claims, CIP bonus, allowances and overtime and standby.
PRINCIPAL ACCOUNTABILITIES:
- You will deliver a schedule of HR data analysis and audits over a 12 month basis. Identify any new areas that require review.
- Maintain a completion of audits following agreed timescales.
- Ensure controls are in place and that procedures are complied with and in line with current working practices.
- Review policies and procedures following audit findings and propose changes.
- You will prepare audit reports detailing findings, present information and provide relevant recommendations.
- Escalate actions and track and follow up recommendations to ensure they have been implemented.
- Review monthly red flag reports and ensure findings are communicated to assist the reduction of queries.
- Support other departments to help provide data where requested.
- Deal with ad-hoc requests for data analysis and ad-hoc audits.
- Review specific HR SAP data fields to ensure that they are consistent and have similar naming principles. This will involve running regular reports from HR SAP to validate data.
- Identify anomalies and data errors which require validation or amendments. Maintain spreadsheets of data changes and ensure these are approved following governance procedures.
NATURE AND SCOPE:
SKILLS, QUALIFICATIONS AND EXPEREINCE:
- Intermediate Microsoft Office skills (Excel, Word, Outlook)
- Good general IT literacy
- An understanding of HR SAP would be preferential
- An audit background would be preferred but not essential
- Excellent attention to detail and accuracy
- Ability for information gathering and processing
- Used to working on own initiative
- Ability to manage own workload to ensure all tasks completed daily
- Enjoy working as a team player
Health & Safety Responsibilities
Managers and supervisors carry both legal and company responsibilities for ensuring the health and safety of their employees, those under their control and those who might be affected by the work undertaken, i.e. public, visitors and employees of other organisations. This includes briefing individuals working for them and ensuring there is the necessary understanding, competence and application of requirements to work safely and without harming the environment.
Employees will ensure they understand the health and safety risks involved in their work activities and their responsibility to apply the controls needed to manage those risks to acceptable levels. Similarly where work activities can have an adverse impact upon the environment, and where there are legal requirements, employees will understand those impacts and the controls they must ensure are applied.
If in doubt ask!
We are committed to equal employment opportunity regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
