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The primary purpose of this position is to maximize the value associated with contracts and procurement-related activities while ensuring a high standard of contract quality and risk management and remediation. This position will manage and guide internal business partners through the daily activities within the contracting and purchasing processes, assist with contract negotiations and contract lifecycle management, while ensuring adherence to compliance regulations in accordance with Global Sourcing and Procurement policies and procedures.
Responsibilities:
Engages and establishes business partnerships with cross functional leadership across Visa to collaborate, influence, and support sourcing strategies
Maintains and enforces the established standards of quality and accuracy for supplier contracts and record retention, in compliance with Visa policies and procedures
Creates, writes, negotiates, and reviews supplier contracts. Works with internal business partners to establish agreements that reflect the interests of the company
Works directly with suppliers/vendors to obtain materials/products/services through drafting and negotiation of contracts to validate favorable terms on quality, delivery and price and ensure end-user needs are met on a consistent basis.
Act as primary liaison to Legal; Works with legal counsel and other stakeholders to negotiate various types of contracts and manage records in Visa’s system of retention
Reviews and approves contracts in accordance with Global Sourcing policies, procedures and standard terms and conditions.
Develops an in-depth understanding of internal and external requirements and policies and assists the team in identifying such requirements and compliance with them
Ensures contract accuracy and compliance with policies and procedures, formulates mitigation strategies after coordinating with stakeholders and manages amendments and remediations as necessary
Applies knowledge of contract law in contract activities.
Collaborate with legal and other company departments and functional stakeholders to analyze risks and develop language to minimize exposure. Facilitate the supplier selection and negotiation process including pricing and commercial terms. Negotiate contractual terms in partnership with business owners. Coordinate with Category Managers to support sourcing initiatives.
Communicates effectively and frequently, listens carefully, and actively seeks and values the perspectives of others.
Builds effective relationships with external suppliers to support category strategies.
Deliver support to internal customers in an effective and efficient manner.
Source the appropriate suppliers to support the delivery of services and equipment and analyze supplier responses and statements of work/proposals.
Interact with vendors to resolve transactional issues on a daily basis.
Ensure that Global Sourcing enhances its buying power based on activities across all areas, leveraging Visa’s global buying power and ensuring improvement opportunities at all times.
Guide internal customers and stakeholders through the end-to-end procurement process. Gather key information from requesters to summarize scope of purchase while identifying potential risk factors.
Administer contracts in Ariba Contract Workspace, including routing agreements for approvals and signatures and related administrative work
Able to explain to business owners, the steps in the Sourcing process and why the different activities are necessary (e.g., through communication, documentation, etc.)
Additional projects as needed (i.e., UAT for new software applications, trainings, process management, etc.)
Manages incoming requests, provides status updates, and addresses inquiries. Responsible for escalating as necessary to close pending items in a timely manner and to meet SLAs
Troubleshoots internal customer issues regarding the services provided by Contract Management and Procurement Operations
Develop an in-depth understanding of Global Sourcing’s tools and systems and assist the team with related inquires
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
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Responsibilities:
Verify purchase requests for accuracy, completion, required approvals, and compliance with contract. Follow-up with stakeholders to properly complete requests.
Verify risk has been assessed for each purchase and identify potential risks that have been added to a project without a risk assessment
Interact with vendors to resolve transactional issues on a daily basis.
Coordinate with sourcing analysts and category managers to assist in sourcing initiatives.
Ensure accuracy of order placement to contract as well as terms and conditions with the vendor.
Address all inquiries on order status of product and services.
Collaborate with business units and other stakeholders to resolve discrepancies related to procurement issues.
Perform administrative duties including drafting of Work Statements, metrics reporting, data entry into different procurement systems.
Interface with Accounts Payable for payment issues relating to vendors.
Draft and execute low to moderately complex contracts and orders.
Respond to inquiries and issues from internal customers related to services provided by the Buying Center.
Prioritize requests from internal customers into urgent vs. non-urgent requests.
Deliver procurement and systems support to internal customers over the phone and via email in an effective and efficient manner.
Troubleshoot internal customer issues regarding the services provided by Procurement Operations.
Document the problem and provide appropriate follow up to meet internal customer service levels.
This is a hybrid position. Hybrid employees can alternate time between both remote and office. Employees in hybrid roles are expected to work from the office 2-3 set days a week (determined by leadership/site), with a general guidepost of being in the office 50% or more of the time based on business needs.
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Johnson Controls is a global diversified technology and multi industrial leader serving a wide range of customers in more than 150 countries. Our 130,000 employees create intelligent buildings, efficient energy solutions, integrated infrastructure and next generation transportation systems that work seamlessly together to deliver on the promise of smart cities and communities. Our commitment to sustainability dates back to our roots in 1885, with the invention of the first electric room thermostat. We are committed to helping our customers win and creating greater value for all of our stakeholders through strategic focus on our buildings and energy growth platforms. For additional information, please visit www.johnsoncontrols.com or follow us @johnsoncontrols on Twitter.
What you will do:
The Legal Contracts Manager will work in close collaboration with the procurement legal team (U.S. based lawyers and other Monterrey based contract managers ) to support the delivery of legal services to internal clients across the globe. This role involves managing contract formation and development and is not a supervisory role.
The Legal Contracts Manager will provide insight and assistance with the intake, triage, and analysis of all contracting activities. Additionally, this person will assist and support the review, drafting and negotiation of agreements, including services agreements, product purchase agreements and purchase orders, subcontract agreements, NDAs , and SaaS agreements.
The successful candidate will help to further enhance JCI’s optimized procurement contracting function by utilizing and enhancing the use of JCI’s contract lifecycle management tools.
The Legal Contracts Manager must possess a “can do” attitude, be self-motivated, able to multi-task and prioritize work related assignments, The successful candidate must be willing to develop a deep understanding of procurement and the businesses they support.
This individual must be solution-oriented, demonstrate innovative thinking, work independently and proactively, and function as a trusted advisor to the attorneys and business team members they support.
How you will do it:
- Intake and triage of contract requests against prescribed risk prioritization and other protocols
- Tracking and monitoring of requests within procurement legal and supporting day-to-day operations including managing the workflow tools (currently Ariba)
- Assist and support the review, drafting and negotiation of select procurement-related agreements in accordance with the company's policies and playbooks
- Direct support to JCI stakeholders for workflow management
- Program specific document management including updating playbooks/procedural manuals
- Contract Approvals routing and management
- Escalation management and routing
- Create, prepare, and maintain team status and reports
- Analyze and document processes and workflow
- Apply technical and analytical skills to solve issues
- Compile findings and recommendations
- Assist with the preparation of executive-level presentations and materials
- Perform research and analysis for decision-making and present synopsis
What we are looking for:
- Law degree and 3+ years of procurement contracting experience which includes meaningful periods of time supporting multinational organizations in the review and negotiation of English language contracts, whether as part of a law firm or corporate law department
- 3+ years of experience in the areas of Contract Lifecycle Management or Legal Operations
- Establish and drive continuous improvement objectives
- Must be fluent in English, verbal and written
- Professional demeanor and strong written and oral communication and presentation skills
- Ability to communicate effectively with senior-level stakeholders
- Ability to work under tight deadlines and balance and prioritize multiple responsibilities
- Critical thinking skills and ability to analyze data to make informed decisions and recommendations. Proficiency in searching for meaningful patterns, trends, and relationships in data and articulating findings for simplified business understanding.
- Proficient in Microsoft Office Suite of products, with specific experience in Word, Power Point, Excel and database creation and maintenance
- Preferred proficiency in Ariba, and at a minimum experience in one or more Contract Lifecycle Management or Extraction technologies such as Agiloft, Icertis, Conga, or Onit
Johnson Controls does not request pregnancy or HIV testing as a requirement for admission, permanence or promotion.
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We work at the intersection of finance and law, providing counsel and advice that support activities across the firm. Professionals within the Legal Division provide high quality legal advice, transactional and regulatory advice, litigation oversight, and advise on compliance and reputational issues. Our goal is to help our businesses understand, navigate and weigh the risks associated with business related activities. Whether you’re an experienced attorney or a quick learner with a strong interest in financial law coupled with critical thinking skills, our dynamic group might be right for you.
Technology, Sourcing & Intellectual Property
The Legal Division is looking for a legal counsel to be part of the Technology, Sourcing & Intellectual Property (TSIP) team tasked with advising, counseling, structuring and negotiating technology, outsourcing and intellectual property-related transactions and will provide legal support for the firm’s core technology / engineering and strategic sourcing divisions and for the firm’s contracting initiatives in Asia Pacific, working closely with Senior Counsel (based in Singapore) responsible for the firm’s regional contracts.
This position offers an opportunity to work closely with stakeholders across different business teams, including from the technology / engineering division, as well as internal business lines, in connection with the development of new financial technology products, services and capabilities, and to interact closely with colleagues throughout the firm’s Legal and Compliance functions.
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ABOUT GOLDMAN SACHS
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We're committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
© The Goldman Sachs Group, Inc., 2024. All rights reserved.
Goldman Sachs is an equal employment/affirmative action employer Female/Minority/Disability/Veteran/Sexual Orientation/Gender Identity
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