Total 33 Product Executive job vacancies in Administrative / Clerical category in George Town

• 記錄費用、帳單和填寫
• 承擔接聽電話、留言、路由信件的任務
• 適當處理請求和查詢
• 能夠同時處理多項任務並確定日常工作的優先順序
• 協助一般行政任務，包括文件準備、會議記錄、影印、掃描、列印、歸檔、歸檔和其他一般辦公室任務
• 維護辦公用品庫存並在必要時下訂單
• 根據需要支援工作人員執行各種管理任務。
• 處理管理團隊指派的臨時任務

 

要求：

• 熟練使用 MS Office 是必須的
• 願意學習並接受新事物
• 積極主動、直言不諱、足智多謀，能夠在最低限度的監督下工作
• 有建築業工作經驗者優先

津貼和福利

• 員工股權
• 彈性的工作時間
• 休閒著裝要求
• 免費小吃/歡樂時光
• 公司旅行
• 事假
• 個人發展機會

• Record expenses, bills and filling
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Ability to multitask and prioritize daily workload
• Assist with general administrative tasks including document preparation, taking meeting minutes, photocopying, scanning, printing, filing, archiving and other general office tasks
• Maintain office supplies inventory and place orders when necessary
• Support staff members with various administrative tasks as needed.
• Handle ad-hoc tasks assigned by the management team

 

Requirements:

• Proficiency in MS Office is a must
• Willing to learn and pick up new things
• Proactive, Outspoken, resourceful to work under minimum supervision
• Experience working in Construction industry is an added advantage

Perks & Benefits

• Employee equity
• Flexible working hours
• Casual dress code
• Free snacks / Happy hours
• Company trips
• Personal leave
• Personal development opportunities

We are looking for an Enthusiastic, Energetic Admin Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

· Coordinate with operations team regarding customers' requests

· Perform daily data update into operations system

· Prepare invoices and setup billing & payments

· Manage customer information database

· Prepare presentations and documents (including e-filing)

· Handle other ad-hoc admin & support duties as assigned

Job Requirements:

· Minimum 1-year relevant working experience, including in admin, accounts executive roles

· Proactive Fast learner with a tremendously positive attitude

· Dedicated, detail-oriented and efficient

· Adaptable and Able to work with minimal supervision

· Patient listener with excellent communication skills

· A flair in using new software will be added advantage

· Highly proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint

We regret that only shortlisted candidates will be notified.

Responsibilities:

· Assist student’s admission process

· Involve in administration work

· Student Enrolment Follow ups Action

· Student Management

· Other ad-hoc duties as required by HOD

Requirements:

· Diploma or above

· Self-motivated, highly organized and resourceful

· Positive work attitude, willing to learn, meticulous and able to multi-task

· Proficient in English(both and written and spoken)

· Preferably with relevant experience in education industry

· Excellent organizational and judgment skill to prioritize work

· Good team player

Job Descriptions:

1. As the Executive Assistant, oversee all work or personal matters pertaining to the Chairman and CEO with efficiency and promptness.
2. Organize and synchronize meetings, appointments, and events for the Chairman and CEO.
3. Coordinate comprehensive travel and accommodation arrangements for the Chairman and CEO as well as other company representatives.
4. Screen incoming calls, emails, and office visitors, managing all correspondence adeptly.
5. Prepare facilities for scheduled events, including arranging refreshments when necessary.
6. Handle the procurement of office supplies, oversee mail, and courier services, and serve as the primary liaison with the facilities management of the office building regarding any office-related issues.
7. Assume responsibility for all administrative and office-related affairs.
8. Document minutes for weekly office meetings, ensuring accurate and concise records.
9. Assist in the coordination of all company events, such as birthday celebrations, staff gatherings, and company dinners.
10. Fulfill any additional responsibilities as delegated by HR Manager and management.

Requirements:

1. Possess at least a Diploma in Business Administration or any field.
2. Demonstrate 1-3 years of secretarial or personal assistant working experience, ideally within a leadership or senior management context.
3. Meticulous and detail is essential.
4. Proficiency in spoken and written Chinese, English, and Bahasa Malaysia is beneficial for effective communication and document translation purposes.
5. Maintain professionalism, exceptional organization, and time management skills while upholding strict confidentiality and handling sensitive information discreetly.
6. Show proficiency in both independent work and teamwork, being proactive and detail-oriented. Be adaptable to changing priorities and schedules..
7. Proficient in MS Office applications; Words, Excel and PowerPoint.

Role & Responsibilities:

Major role (Accounting)

• Ensure accuracy and timely execution of daily operational and transactional accounting
• process sales quotation, sales order, delivery order and invoicing
• review, check approval process for purchase orders with guided SOP
• ensure timely accounts receivable (sales collection)
• maintain and process accounts payable (matching PO / Invoices)
• process inter-companies’ billings
• update of Bills of Materials (BOM)
• update monthly trade debtors aging listings and follow up on outstanding receivables
• process banking documentations & transactions and monthly bank reconciliation
• ensure up-to-date postings of general ledger accounting
• preparation of monthly cash-flow statement
• maintain up-to-date fixed assets schedule
• assist in quarterly and year-end accounting functions : preparation of GST reports, inventory reports, stock-take audit, year-end audit schedules, financial reports, taxation.

Minor role (Admin)

• assist to log in customers’ request and complaints in SAP system and liaise with Application & Sales team to resolve issues on-time
• assist to submit Product Incident Report to management and suppliers
• monitor customer service contract
• assist in standard logistics operation
• submission of government claims disbursement (child-care leave, maternity leave, grant-support claims)
• office / HR admin duties (courier / stationery / pantry / staff welfare activities)

Requirements:

• Diploma in Finance / Accountancy or equivalent qualifications
• A minimum of 3 years of relevant experience in Finance and Accounting function
• Proficient in Microsoft Excel and experience in SAP B1software is a strong advantage
• An independent, meticulous individual with good interpersonal and analytical skills
• Singaporean/PR are welcome to apply

General Administrative Support

· To provide smooth and efficient general administration support to Corporate Office to cope with the business needs.

· Ensure professionalism in handling and greeting of visitors/investors.

· Monitor the utilization of meeting facility available at the meeting rooms to ensure on-time replenishment of meeting room supplies.

· Support travel arrangement and scheduling for managers’ business trips, etc., that includes but not limited to the travelling (flight ticket booking), accommodation reservation, visa application, insurance coverage, transportation arrangement, travel advance request, claims submission and verification etc.

· Arrangement of ground transportation on any pick-up/sending of visitors and guest with appropriate planning.

· Handling of new hire administrative arrangement and preparation, e.g. work with Department Head on seating arrangement, phone extension, readiness of well-equipped workstation with stationeries, employee’s identification badge, name plate & name card printing, car park sticker/smart card, uniform distribution, etc.

· Manage general office supplies including negotiating price, ordering, delivery, and prepare report and analysis.

· Updating of employee’s master contact list and any business contact list.

· Assist the mangers in ad-hoc duties as and when needed.

Corporate Office Support

· Arrangement for board meeting/AGM/Investors’ Briefing, e.g. welcoming arrangements, meals preparation, etc.

· Arrangement for business-related meeting/visit, e.g. booking of meeting room, restaurant reservation etc.

· Travel management for CEO & Board Members, e.g. flight ticket, hotel accommodation, ground transport arrangement, calendar scheduling etc.

· Assist CEO in Secretarial related matters as needed.

· Assist in document management for Corporate Office, e.g. document control for Corporate Legal Department, etc.

· Coordinate all types of Corporate events, e.g. event venue booking, program planning etc.

· Coordinate necessary Investor relations related events.

· Other ad-hoc duties assigned by the managers from time to time.

Requirements

·Diploma or relevant qualifications.

·Good knowledge of MS Office - Excel and PowerPoint

·Strong interpersonal communication (both written and verbal) in Mandarin and English in order to cater to associates and teamwork skills

·Good communication and interpersonal skill

·Ability to work independently and meet tight datelines

Please apply thru mycareersfuture or emails to hr@mi-technovation.com

Ailytics is Singapore's leading video analytics solution provider that helps construction companies create a safe and productive workspace to minimize risk and improve productivity across all of their facility footprints.

At Ailytics, we believe that workplace safety and productivity are non-negotiable and can be easily improved with the adoption of the right technology. Using the latest breakthroughs in AI, we empower the workplace to have 24/7 monitoring of their operations, receive real-time violation notification, and optimize their operational bottlenecks, resulting in up to 25% reduction of the human and economic cost of workspaces.

We are looking for someone detail-oriented, a creative thinker with a knack for managing administrative tasks and financial responsibilities. In this role, you'll be instrumental in handling various administrative functions, managing accounts, issuing quotes, overseeing collections, and potentially assisting with marketing initiatives. If you thrive in a fast-paced environment and are passionate about contributing to the success of a growing company, we want to hear from you.

Responsibilities

• Administrative Duties:
  • Manage day-to-day administrative tasks including answering phones, responding to emails, and maintaining office supplies.
  • Coordinate appointments, meetings, and travel arrangements for team members.
  • Assist with document preparation, filing, and data entry tasks as needed.
• Bookkeeping and Financial Management:
  • Maintain accurate financial records using accounting software.
  • Prepare invoices, quotes, purchase orders, and expense reports.
  • Monitor accounts payable and receivable, ensuring timely collections and payments.
  • Assist in budget planning and financial reporting activities.
• Quoting and Proposal Management:
  • Develop and issue quotes and proposals to clients based on project requirements.
  • Ensure accuracy and completeness of quotes, adhering to company pricing guidelines.
• Collections:
  • Follow up with clients on outstanding invoices and payments.
  • Implement effective collection strategies to minimize overdue accounts.
• Marketing Support:
  • Collaborate with the marketing team to develop creative content for promotional materials, social media, and marketing campaigns.
  • Assist in organizing marketing events, trade shows, and other promotional activities.

Requirements

• Proven experience in administrative roles, preferably in a startup or small business environment.
• Strong proficiency in bookkeeping and financial management, with knowledge of accounting principles and software (e.g., QuickBooks, Xero).
• Experience handling GST and grant processing.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Attention to detail and accuracy in all work activities.
• Effective communication skills, both written and verbal.
• Creativity and innovative thinking to contribute to marketing initiatives.
• Ability to work independently and collaborate effectively within a team.

We are looking for an Enthusiastic, Energetic Admin & Operations Support Executive who thrives in a fast paced startup environment.

Job Responsibilities:

• Operations Support

Ø Perform daily data update

Ø Perform daily invoice preparation

Ø Setup billing and payments

Ø Coordinate ad-hoc requests from customers

• Admin Support

Ø Responsible for data entry and information management, including e-filing, contact database and document management

Ø Mange and coordinate meeting calendar

Ø Handle office management and other administrative duties as assigned

Job Requirements:

• Proactive Fast learner with a tremendously positive attitude
• Dedicated, detail-oriented and efficient
• Adaptable and Able to work with minimal supervision
• Patient listener with excellent communication skills
• Proficient in Microsoft Office tools like Microsoft Excel, Word, Powerpoint
• A flair in using new software will be added advantage

We regret that only shortlisted candidates will be notified.

Main Responsibilities

Singapore – Accounts Payable

• Perform daily Account Payable (AP) function which include keying in of Supplier invoices
• Preparation of payments to vendors / month end closing activities for AP / Reconciliation
• Ensure purchases and payments adhere to Company policy
• Liaise with internal and external vendors in payment related matters

Malaysia – Full set

• Responsible for all month-end closing of financial statements;
• Ensure timely and accurate financial and operational processing of all accounting transactions
• Prepare financial statements and monthly/quarterly/yearly internal management/HQ and external statutory reporting (Audit, Tax, etc)
• Support in the preparation of annual budget and quarterly forecasting
• Monitor and manage cash flow and expenses vs Budget/Forecast
• Responsible for all AR & AP matters
• Develop clear processes that ensure cross-functional process is seamless

Office Administration

• Key person to liaise with management office, vendors, contractors on facilities management on office, lounge, vehicles, equipment, etc.
• Manage all Insurance matters (3 countries)

In addition to the duties which this job normally entails the Employee may from time to time be required to undertake additional or other duties as necessary to meet the needs of the Company’s business.

Our client, a start-up company located at LaunchPad @ One-North (Ayer Rajah Crescent), is looking for a part-time Administrative Executive to work for 2-3 half-days (2-3 afternoons) per week, of which at least 2 half-days are in the office. Flexible working arrangements is possible. This is a perfect opportunity to experience working in a start-up company. The ideal candidate should have the ability to work independently and be results oriented.

Requirements:

- Attention to detail and accuracy.

- Meticulous and organised.

- Good computer skills in Microsoft Office (Word and Excel) etc.

- Good communication and interpersonal skills.

- Ability to work independently and as part of a team.

- Ability to multi task.

- Problem-solving, resourceful and critical thinking skills.

- Can commence work on short notice.

Responsibilities:

- Organize and maintain files and documents (softcopies and hardcopies) in an organized systematic manner for fast and easy retrieval.

- Maintain confidential records.

- Accurately enter and update information.

- Schedule appointments and meetings.

- Assist in the preparation of documents and reports.

- Coordinate travel plans, including booking flights and hotels etc.

- Order office supplies when necessary.

- Provide any other administrative support when needed.

Admin Executive cum Receptionist

Main Duties:

• Raising sales order & do invoicing/prepare proforma invoice
• Arrange local/overseas shipments
• Local/overseas courier for document & sample for clients
• Picking calls – pertaining to customer enquires/transfer calls
• Preparing certification required for overseas shipment

Ad-hoc Duties:

• Maintain/purchase office/pantry inventory
• Receive document/packages from courier (arrange payment if required)
• Assist regulatory to prepare document for signature
• Source for forwarders for overseas shipment
• Prepare invoices for audit purpose
• Assist to arrange for hotel/flight booking (if required), organize engagement activities
• Others

Minimum Qualifications:

• O/A Levels /Diploma in Office Skills
• Min 1-2 year’s relevant experience in administrative and operations support
• Meticulous and organized, good follow-up skills and initiative
• Excellent in managing documentation and paper work
• Multitasking and able to take stress

The Administrative Executive is responsible for providing personalized secretarial support to the COO as well as administrative support in a professional and timely manner. The Administrative Executive works one-to-one with the COO on a wide variety of matters. The candidate must be flexible to meet the demands of our growing organization.

Duties & Responsibilities:

• To perform the full spectrum of coordination and administrative duties, including invoicing, data entry, documents filling, taking meeting minutes, scheduling meetings etc.

• Efficient document management such as printing and filing of the documents

• Prepare sales quotations generate invoices, maintain a detailed sale, customers payment and delivery records

• Assist with day-to-day operations of the office

• Monitoring of office supplies

• Perform secretarial support to COO

• Ensure the cleanliness of the office

• Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview and etc.

• Help to organize new employee orientation, on-boarding and working schedules.

• Attend to employee enquiry on HR related policies and practices.

• Other administrative duties, tasks as assigned by COO

Requirements

• 1-2 years of relevant experience

• Diploma or equivalent

• Proficient in MS Office and Excel Software

• Proficiency in English

• Ability to multitask and prioritize daily workload

• Good verbal and written communications skills

• Ability to manage multiple projects simultaneously with effective time management skills.

• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Update the Project List Records and assist to set-up project files for new project.
• Assist on the demobilization for projects nearing completion.
• Assist in performing various duties carried out by the Senior Admin Manager.

We can’t promise to fix all your problems at work but we can promise you won’t have to face them alone!

Here at Twist, you are never alone!

They are right when they say events people are fun and happening. Yes, we are but as we play hard, we work hard too! We believe the only way to do great work is to love what we do. If you have not found it yet, you either keep looking or come say hello to us!

At Twist, we create leaders and not followers. Everyone is unique in their own ways and the time will come for them to shine. Our experienced managers have the skills and knowledge, waiting to impart to you. It may be a tough to journey to embark on but we promise it is worth it. We are ready to offer whenever you are ready too!

YOLO! Choose a job you love and you will never work a day in your life!

About TWIST

Nothing "0" is infinity "∞" with a twist.

That's what we do. From ground zero, we create events with infinite possibilities. We build innovative solutions that make a positive impact on your bottom line. We deliver what we promise, plus that little twist that makes a significant difference.

Alongside our drive and commitment is a blazing passion to ensure the success of any events we plan and organise. And hence our mission:

Make Things Matter. Make Things Happen.

Over the years, we have planned and implemented world-class exhibitions, conferences, seminars, award ceremonies, gala dinners, road-shows and other events, but we are inspired to do more. Embedded in our team is a spirit of resilience, spunk and determination, with a dash of positive energy. Coupled with our creativity and innovative use of technology to create new and engaging experiences for participants, we have designed some of the most prestigious, forefront and award-winning events in the game.

Check out our facebook https://www.facebook.com/twistmedia.sg/ and website www.twistmedia.sg to learn more about our events and our twisters’ culture!

Responsibilities

- Responsible for housekeeping and maintaining office supplies.

- Manage administrative documents.

- Handle inventory control.

- Handle job ads, employment processes, and orientation.

- Process supplier invoices, payments, staff claims, etc

- Handle billing tasks

- Update track record

- Monitor sales opportunities across multiple platforms

- Prepare documents for pitches and submit tenders

- Monitor attendance and manage leaves.

- Manage employee welfare and benefits.

- Perform ad-hoc duties as assigned.

Requirements

- Minimum Diploma holder

- Minimum 1 year experience in administrative

- Good spoken and written English

- Able to multi-task and meet deadlines

- Proficient in Microsoft Office Word, Excel and Powerpoint

- Exceptional eye for detail and accuracy in tasks.

- Maintains confidentiality and demonstrates professionalism.

Benefits & Others

Miscellaneous allowance, Medical, Regular hours, Mondays - Fridays, Performance Bonus and Company Trip, Casual Smart

Qualification

Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree

If you are ready, we are ready for you too! Say hello to us and send us your CV.

“The only way to do great work is to LOVE what you do”.

Join TWIST and do great work!