Job Description Junior Finance Controller and Office Manager
We believe there is a better way to deliver healthcare in Asia
Together, our passionate and multicultural team aims to transform the regional digital healthcare space to an integrated, seamless and efficient healthcare ecosystem. Backed by prominent venture capitalists in the region we hope to achieve our simple vision. We want to build Asia’s Google Maps for Healthcare Data.
We want to reshape the digital healthcare space by improving facilitation of data flow between the healthcare sector and biomedical sector, and also shifting the patient journey paradigm from a provider-centric model to a more patient-centered system of delivery.
Already in six markets in Asia and expanding rapidly
Our solutions are trusted by healthcare providers and payers in Singapore, China, Indonesia, Taiwan,Thailand and Cambodia.
Based on our success in these five countries, we are confident that our solution will be relevant and in demand in other countries within the region as well.
We are currently finalising expansion plans into Malaysia, Vietnam and Brunei.
Our Product Suite
Our healthcare solutions are trusted by more than 650 healthcare providers in Singapore, China, Indonesia and Thailand, most of them using our platform to manage and run their clinics and health centres. We have also digitised more than 1,20,000 million unique patient records and are the first vertically integrated medical record company in Asia, offering end-to-end medical record solutions for doctors. From electronic record archival to case note annotation, to a state-of-the-art multi branch Clinic Management Solution, Vault Dragon offers it all.
Join us as we create Asia’s Google maps for healthcare data and are looking for a Finance Controller and Office Manager
What we offer you
Apart from a challenging and fast paced startup environment that fuels and accelerates your ambitions as you help Vault Dragon move to the next level, you will also be well rewarded with a decent compensation package as well as a stake in our growth.
Who are you to be suitable?
As a Finance Controller & office manager, you will play a pivotal role in the financial management and human resources functions of our startup. Reporting directly to the COO, you will have the opportunity to contribute to the growth and success of the organization by ensuring financial stability and fostering a positive work culture. The ideal candidate will be a dynamic and versatile professional with a passion for both finance and people management with 4-5 years in finance/accounting and HR roles, preferably in a startup environment
Finance Controller Responsibilities:
Financial Accounting:
- Manage all accounting operations including Billing, A/R, A/P, GL and Counsel, Cost Accounting, Inventory Accounting and Revenue Recognition
- Bank statements reconciliation, maintain company’s transaction records
- Monthly and Project Invoicing
- Respond and resolve customers’ queries on invoices, payment and contracts
Financial Reporting:
- Prepare and analyze financial statements, including income statements, balance sheets, and cash flow statements, to provide insights into the company's financial performance
- Prepare and publish timely monthly financial statements such as weekly outstanding reports, monthly financial reports and quarterly management accounts
- Preparation of year-end financial statements in XBRL format
- Coordinate the preparation of regulatory reporting
- Support month-end and year-end close processes
- Ensure quality control over financial transactions and financial reporting
- Manage and comply with government reporting requirements and tax filings ((Filing of taxes, GST) and queries from IRAS)
Budgeting and Forecasting:
- Assist in the development of annual budgets and forecasts, working closely with department heads to align financial goals with business objectives
- Coordinate and report variances
Financial Analysis:
Conduct variance analysis and performance tracking to identify trends, opportunities, and risks, and make strategic recommendations for improvement.
Cash Flow Management:
Monitor cash flow forecasts and liquidity needs, optimizing cash utilization and investments to support business operations and growth.
Internal Controls:
- Establish and maintain internal controls to safeguard company assets and ensure compliance with accounting standards and regulatory requirements
- Develop and document business processes and accounting policies to maintain and strengthen internal controls
Audit Coordination:
Coordinate with internal and external auditors during financial audits, providing documentation and explanations as needed to ensure a smooth audit process
Office Manager Responsibilities:
Facilities Management: Oversee office facilities and ensure a safe, clean, and productive work environment for employees.
Vendor Management: Manage relationships with office vendors, including suppliers, maintenance providers, and service contractors, to ensure timely and cost-effective delivery of services.
Inventory Management: Maintain office supplies inventory and coordinate procurement as needed to support business operations.
Event Coordination: Plan and organize company events, meetings, and gatherings,
ensuring smooth execution and a positive experience for participants.
HR Compliance and administration : Ensure compliance with employment laws and regulations, maintaining accurate employee records and documentation.
Maintain proper HR documentation and records
Payroll and claims management
Application and renewal of employment passes
Qualifications:
- Bachelor's degree in Accounting, Finance, Human Resources, or related field
- Professional qualification (e.g., CPA, CA, SHRM-CP, PHR) preferred
- 1-3 years of combined experience in finance/accounting and Office Management roles, with exposure to startup environments preferred
- Strong understanding of financial principles, office management best practices, and regulatory requirements.
- Excellent communication, interpersonal, and organizational skills.
- Ability to multitask, prioritize, and adapt in a fast-paced, dynamic environment.
- Proficiency in accounting software, Microsoft Office Suite, and office management tools.
Perks, Benefits and Info
- Competitive salary package
- Equity options
- Medical Benefits Allowance
- Flexible work arrangements
- Opportunity for career growth and development in a rapidly expanding startup environment
