Total 6 Human Resource Admin job vacancies in Purchasing / Procurement / Inventory category in Kuala Lumpur

Role Description

We are seeking a dynamic and experienced Manager of Business Support cum Admin to join our team. In this role, you will be responsible for leading our business support and logistics operations with a strong focus on inventory and stock management. You will collaborate with cross-functional teams to identify problems, develop solutions, and enhance processes to streamline our supply chain operations.

Key Responsibilities

• Lead and manage a team responsible for inventory and warehouse management, ensuring accuracy and efficiency in stock handling.
• Identify opportunities for process improvement and implement solutions to optimize inventory control and stock management.
• Collaborate with cross-departmental teams to address challenges and drive continuous improvement initiatives.
• Manage and optimize consignment stock allocation, ensuring appropriate levels of inventory to meet operational needs.
• Coordinate purchasing activities, including vendor management, negotiations, and procurement processes.
• Oversee E-Perolehan (EP) coordination, ensuring compliance with procurement guidelines and policies.
• Maintain accurate records of inventory transactions, stock levels, and procurement activities.
• Prepare and present regular reports on inventory status, performance metrics, and supply chain operations.
• Lead problem-solving efforts related to inventory discrepancies, stockouts, and supply chain disruptions.
• Conduct performance reviews, provide feedback, and support team members' development and growth.
• Manage office and facilities operations, including maintenance, security, and logistics support.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, or related field.
• Minimum of 2 years of team management experience.
• Understanding of distribution and logistics principles.
• Interest in innovative technologies, with a focus on automation software.
• Proven experience in inventory management, stock control, and logistics operations.
• Strong leadership skills with the ability to motivate and develop teams.
• Excellent analytical and problem-solving abilities.
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.
• Prior experience in project management and process improvement initiatives is a plus.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Casual dress code
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Medical insurance
• Personal leave
• Personal development opportunities

角色描述

我們正在尋找一位充滿活力且經驗豐富的業務支援經理兼行政人員加入我們的團隊。在此職位上，您將負責領導我們的業務支援和物流運營，並專注於庫存和庫存管理。您將與跨職能團隊合作，發現問題、制定解決方案並增強流程，以簡化我們的供應鏈營運。

主要責任

• 領導和管理一支負責庫存和倉庫管理的團隊，確保庫存處理的準確性和效率。
• 確定流程改善的機會並實施解決方案以優化庫存控制和庫存管理。
• 與跨部門團隊合作應對挑戰並推動持續改善計劃。
• 管理和優化寄售庫存分配，確保適當的庫存水準以滿足營運需求。
• 協調採購活動，包括供應商管理、談判和採購流程。
• 監督 E-Perolehan (EP) 協調，確保遵守採購準則和政策。
• 維護庫存交易、庫存水準和採購活動的準確記錄。
• 準備並提交有關庫存狀態、績效指標和供應鏈運營的定期報告。
• 領導者解決與庫存差異、缺貨和供應鏈中斷相關的問題。
• 進行績效評估、提供回饋並支持團隊成員的發展與成長。
• 管理辦公室和設施運營，包括維護、安全和後勤支援。

資格

• 工商管理、供應鏈管理或相關領域學士學位。
• 至少 2 年團隊管理經驗。
• 了解配送和物流原則。
• 對創新技術感興趣，並專注於自動化軟體。
• 在庫存管理、庫存控制和物流運營方面擁有豐富的經驗。
• 強大的領導能力，能夠激勵和發展團隊。
• 出色的分析和解決問題的能力。
• 能夠在快節奏的環境中協作工作並適應不斷變化的優先事項。
• 具專案管理和流程改善計劃的經驗者優先。

津貼和福利

• 佣金和獎金
• 津貼（旅費、交通費等）
• 休閒著裝要求
• 免費小吃/歡樂時光
• 定期團隊活動
• 公司旅行
• 醫療保險
• 事假
• 個人發展機會

Requirements:

• Diploma or equivalent or Bachelor's degree in a relevant field.
• Proven experience in purchasing, procurement, or storekeeping roles.
• Strong knowledge of procurement processes, inventory management principles.
• Excellent analytical and problem-solving skills.
• Attention to detail and accuracy in record keeping.
• Strong negotiation and communication skills.
• Ability to work effectively in a team environment and collaborate with various stakeholders.
• Good organizational and time management abilities.
• Knowledge of relevant regulations and compliance standards.Physical stamina to handle lifting and moving of heavy inventory items (if required).

Responsibility:

The Admin Executive play a critical role in managing the procurement process and maintaining inventory control within an organization. This position involves coordinating purchasing activities, managing supplier relationships, maintaining accurate records, and ensuring efficient storekeeping operations.

• Collaborate with various departments to understand their purchasing needs and requirements.
• Research and identify potential suppliers, obtaining quotations, and negotiating favorable terms and conditions.
• Prepare purchase orders, ensuring accuracy and adherence to company policies and budgetary constraints.
• Review and compare supplier proposals, evaluating factors such as price, quality, and delivery.
• Coordinate with suppliers to track order status, resolve any discrepancies, and ensure timely delivery of goods.
• Maintain a centralized database of suppliers, contracts, and purchasing-related information.
• Receive and inspect incoming shipments, verifying the quality and quantity of goods received.
• Conduct regular stock checks to monitor inventory levels, identify shortages or excesses, and update records accordingly.
• Organize and maintain inventory storage areas, ensuring proper labeling, cleanliness, and compliance with safety regulations.
• Implement inventory control measures, such as implementing stock rotation, issuing purchase requisitions, and monitoring expiration dates.
• Collaborate with relevant stakeholders to forecast future inventory needs, ensuring optimal stock levels are maintained.
• Maintain accurate records of purchases, inventory transactions, and supplier contracts.
• Prepare and distribute regular reports on purchasing activities, inventory levels, and key performance indicators.
• Assist in budgeting and cost control efforts by monitoring expenses, identifying cost-saving opportunities, and proposing alternatives.
• Generate and analyze data to identify trends, optimize purchasing processes, and recommend improvements.
• Develop and maintain strong relationships with suppliers, fostering effective communication and resolving any issues or disputes
• Conduct regular supplier performance evaluations, assessing factors such as quality, delivery, and responsiveness.
• Collaborate with suppliers to negotiate pricing, terms, and contract renewals, ensuring favorable agreements for the organization.
• Stay informed about market trends, industry developments, and new product offerings from suppliers.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

Requirements:

• Diploma or equivalent or Bachelor's degree in a relevant field.
• Proven experience in purchasing, procurement, or storekeeping roles.
• Strong knowledge of procurement processes, inventory management principles.
• Excellent analytical and problem-solving skills.
• Attention to detail and accuracy in record keeping.
• Strong negotiation and communication skills.
• Ability to work effectively in a team environment and collaborate with various stakeholders.
• Good organizational and time management abilities.
• Knowledge of relevant regulations and compliance standards.Physical stamina to handle lifting and moving of heavy inventory items (if required).

Responsibility:

The Admin Executive play a critical role in managing the procurement process and maintaining inventory control within an organization. This position involves coordinating purchasing activities, managing supplier relationships, maintaining accurate records, and ensuring efficient storekeeping operations.

• Collaborate with various departments to understand their purchasing needs and requirements.
• Research and identify potential suppliers, obtaining quotations, and negotiating favorable terms and conditions.
• Prepare purchase orders, ensuring accuracy and adherence to company policies and budgetary constraints.
• Review and compare supplier proposals, evaluating factors such as price, quality, and delivery.
• Coordinate with suppliers to track order status, resolve any discrepancies, and ensure timely delivery of goods.
• Maintain a centralized database of suppliers, contracts, and purchasing-related information.
• Receive and inspect incoming shipments, verifying the quality and quantity of goods received.
• Conduct regular stock checks to monitor inventory levels, identify shortages or excesses, and update records accordingly.
• Organize and maintain inventory storage areas, ensuring proper labeling, cleanliness, and compliance with safety regulations.
• Implement inventory control measures, such as implementing stock rotation, issuing purchase requisitions, and monitoring expiration dates.
• Collaborate with relevant stakeholders to forecast future inventory needs, ensuring optimal stock levels are maintained.
• Maintain accurate records of purchases, inventory transactions, and supplier contracts.
• Prepare and distribute regular reports on purchasing activities, inventory levels, and key performance indicators.
• Assist in budgeting and cost control efforts by monitoring expenses, identifying cost-saving opportunities, and proposing alternatives.
• Generate and analyze data to identify trends, optimize purchasing processes, and recommend improvements.
• Develop and maintain strong relationships with suppliers, fostering effective communication and resolving any issues or disputes
• Conduct regular supplier performance evaluations, assessing factors such as quality, delivery, and responsiveness.
• Collaborate with suppliers to negotiate pricing, terms, and contract renewals, ensuring favorable agreements for the organization.
• Stay informed about market trends, industry developments, and new product offerings from suppliers.

Perks & Benefits

• Commission and bonus
• Allowance (travel stipends, transportation, etc.)
• Nearby public transport
• Free snacks / Happy hours
• Regular team activities
• Company trips
• Open culture
• Personal development opportunities

Responsibility

• Purchase Order Processing: Create, review, and process purchase orders accurately and in a timely manner based on requisitions from various departments.
• Supplier Communication: Communicate with suppliers regarding order status, delivery schedules, and any issues that may arise during the procurement process.
• Inventory Management: Assist in monitoring inventory levels, track stock movements, and update records to ensure optimal stock levels are maintained.
• Vendor Evaluation: Collaborate with the purchasing team to evaluate potential vendors and suppliers based on price, quality, and delivery times.
• Price Negotiation: Support the team in negotiating prices and terms with suppliers to obtain the best possible value for the organization.
• Data Management: Maintain and update purchasing records, supplier information, and other relevant data in the purchasing system or databases.
• Invoice Processing: Verify and process supplier invoices, ensuring accuracy and compliance with established procedures.
• Logistic Arrangement: Responsible for both local and oversea logistic arrangement to ensure timely order fulfilment and replenishment of inventory.
• Compliance and Documentation: Ensure adherence to company policies, procurement procedures, and regulatory requirements, maintaining appropriate documentation for audits.
• Administrative Task: Perform administrative task as assigned by a superior. 

Requirements

• Possess minimum 2 years working experience in any field, experience in similar field will be an added advantage;
• Work experience in building materials, construction, ceramic, bath and shower fittings industry will be an added advantage;
• Preferably candidates with SPM, Diploma or Degree in any field;
• Good command and writing of English, Bahasa Malaysia and Mandarin;
• Computer skill (MS Office, Excel, Power Point);
• Fast learner and well-organized;
• Sense of responsibility to complete task given
• Working Location: Cheras Desa Tun Razak
• Working Hours: Mon- Fri 9am - 6pm; Saturday 9am – 1pm

Perks & Benefits

• Performance bonus
• Nearby public transport
• Casual dress code
• Outpatient medical 
• Open culture
• Personal development opportunities

責任

• 採購訂單處理：根據各部門的請購單，準確及時地建立、審核和處理採購訂單。
• 供應商溝通：與供應商就訂單狀態、交貨時間表以及採購過程中可能出現的任何問題進行溝通。
• 庫存管理：協助監控庫存水準、追蹤庫存變動並更新記錄，以確保維持最佳庫存水準。
• 供應商評估：與採購團隊合作，根據價格、品質和交貨時間評估潛在的供應商和供應商。
• 價格談判：支持團隊與供應商談判價格和條款，以獲得組織的最佳價值。
• 資料管理：維護和更新採購記錄、供應商資訊以及採購系統或資料庫中的其他相關資料。
• 發票處理：驗證和處理供應商發票，確保準確性並遵守既定程序。
• 物流安排：負責本地和海外的物流安排，確保訂單及時履行和庫存補充。
• 合規性和文件記錄：確保遵守公司政策、採購程序和監管要求，維護適當的審計文件。
• 行政任務：執行上級指派的行政任務。

要求

• 擁有至少2年任何領域的工作經驗，類似領域的經驗將是額外的優勢；
• 有建材、建築、陶瓷、浴缸和淋浴配件行業工作經驗者優先；
• 最好是擁有任何領域的SPM、文憑或學位的候選人；
• 良好的英語、馬來語和華語的聽寫能力；
• 電腦技能（MS Office、Excel、Power Point）；
• 學習能力強，組織能力強；
• 完成指定任務的責任感
• 工作地點：Cheras Desa Tun Razak
• 工作時間：週一至週五上午 9 點至下午 6 點；週六上午 9 點至下午 1 點

津貼和福利

• 績效獎金
• 附近的公共交通
• 休閒著裝要求
• 門診醫療
• 開放文化
• 個人發展機會