Total 7 Administrative job vacancies in The United States of America

Workchain is currently seeking an experienced Administrative Assistant to join our client's reputable company in Birmingham. This position offers an excellent opportunity for professionals looking for short-term employment in the Office industry. Experinced using SAP software systems would be a strong advantage.Key Responsibilities:1. Provide general administrative support, including handling incoming and outgoing correspondence, managing documents, and maintaining filing systems.2. Manage phone calls, responding to inquiries and redirecting calls as necessary.3. Assist in calendar management, scheduling appointments, and organizing meetings.4. Coordinate travel arrangements, including booking flights and accommodations.5. Collate and distribute meeting agendas and minutes as required.6. Prepare and edit reports, presentations, and other business documents.7. Support the team in managing databases, updating records, and ensuring data accuracy.8. Help with HR-related tasks, such as maintaining employee records and coordinating training sessions.9. Handle office supply inventory, order new supplies, and ensure stock levels are maintained.10. Perform additional administrative duties, such as photocopying, scanning, and data entry, as required.Qualifications:1. Previous experience in a similar administrative role within the Office industry is preferred.2. Strong organizational and time management skills, with the ability to multitask efficiently in a fast-paced environment.3. Proficient in using Microsoft Office Suite and other common office software.4. Excellent verbal and written communication skills, including strong proofreading abilities.5. Attention to detail and accuracy in all work tasks.6. Strong interpersonal skills and the ability to work effectively in a team.7. A proactive and adaptable approach, with a willingness to take ownership of tasks and solve problems.8. Ability to maintain confidentiality and handle sensitive information appropriately.This Administrative Assistant opportunity offers a pay rate of £11.00 per hour. If you are interested in applying for this position, please visit our website at workchain.co.uk and complete the online application form.

Key Relationships Mortuary Assistant, Anatomical Pathology Technologists, Bereavement Officers, Service Manager, Consultants, Junior Doctors, Nurses, Medical and Nursing Students, Biomedical scientists and various external stakeholders; Funeral Directors, Coroners Officers, Police Officers. Duties and Responsibilities Organisational and Administrative To organise the office work area To establish and maintain high standards of work within the office area. To ensure that records are kept up to date and stored safely to ensure compliance with good working practices for the standards of ISO accreditation and the Human Tissue Authority (HTA) codes of practice. To organise the daily case list in consultation with the APT staff. To liaise with and book appointments for funeral directors and/or family to collect deceased patients from Guys and St Thomas Mortuaries. To management appointment diaries To book viewings as required and liaise with relevant stakeholders to ensure adequate attendance by qualified staff. To maintain professional links with external statutory offices concerned with the administration of death by communicating in an effective and professional manner. To book groups attending the Mortuary for lectures in consultation with APT staff. To provide secretarial assistance to the department and management team. To organise patient transfers when required To maintain the departmental filing systems to an acceptable standard in order to comply with ISO and HTA standards. To ensure the provision of effective telephone answering service for department. To issue official documentation from the department under the direction of APTs. To maintain professional competency and dexterity in those precision based physical tasks, e.g. keyboard skills and maintain the levels of concentration required maintaining a quality service. To take minutes at meetings as required To identify and participate in audits within the department To adhere to all departmental standard operating procedures, policies and health and safety regulations. To keep the workplace and work areas clean and tidy To control access to the Mortuary within working hours. Clinical and Laboratory Informatics To arrange for the safe collection and transportation of human tissue and samples and to maintain accurate records of dispatch and receipt To take case referrals from external service users in liaison with the APTs. To obtain relevant clinical information as required for cases including collection from departments if required. To enter data onto the Mortuary and Bereavement Microsoft CRM system correctly and with care Procurement To assist the APTs in requisitioning and maintaining adequate supplies of office and Mortuary consumables To assist with liaison and emergency call out of engineers and companies related to Mortuary equipment. To maintain adequate levels of up to date printed stores Quality To establish and maintain high standards of work in the office and to ensure effective liaison between the Mortuary and all its stakeholders. To be aware of the requirements of data protection To attend departmental meetings as required To adhere to all regulations as set out by the HTA

To be responsible for ensuring the data on the required electronic patient care record or Local Authority systems, if required, is accurate and up to date. The post holder will review the Trust dashboard or extract routine data for the Trust and/or team members. To address and alert teams to errors and problems as they arise. To support team members in being able to access basic information held on My Dashboards and Pulse To ensure that appointments are booked for clinical staff and discharges are completed in a timely fashion. To be responsible for ensuring referrals to the teams are processed on the day received. To facilitate effective communication within the team by providing team members with messages and information. To ensure that all telephone enquiries to the team are handled politely and sympathetically, ensuring that all messages are passed on to the appropriate person in a timely and accurate manner which may often involve dealing with difficult and distressed patients on the phone. To support the administration of multi-agency meetings, panels, Safeguarding Meetings and forums as required to attend, including the preparation/distribution of agendas and associated papers, formal minute taking and follow up actions and distribute these as appropriate. To maintain confidentiality at all times as the content of multi-disciplinary meetings, panels and Safeguarding Organise meetings including room bookings or video conferencing were possible as required Ensure that Admin related Trust KPIs are addressed through regular reports provided by the Team Manager. Co-ordinate all the support services provided to the team including domestic, catering, security, To be responsible for the ordering and purchasing of stationery and office supplies for staff as well as monitor and ensure that adequate levels of stationery supplies are maintained and distributed accordingly liaising with the Procurement Team regarding any problems. To have the need for confidentiality of service users and professional information Photocopy/fax/scan/email as requested by other members of the team To implement Trust and team policies/procedures and propose changes to practices if necessary.

JOB DETAILS Job Title: Administrative Officer Reports to: Business Manager/Office Manager/Supervisor Accountable to: Business Manager/Office Manager Band: Band 3 Unit/Department: Maternity Directorate/CSU: Women's Services Location : SJUH AfC Job No: 740 JOB PURPOSE To provide administrative and clerical support to the Digital Maternity Team. JOB DIMENSIONS The postholder will be responsible for the provision of a full and effective administrative and clerical support service to the Digital Maternity Team. They will also be responsible for inputting data onto the departmental database system and producing reports as required. The postholder will be expected to arrange and plan their own work on a day-to-day basis within the overall demands and priorities of the department. Please refer to document attached for full job description and personal specification.

Your new company
My client is seeking a motivated and highly organised administrative assistant to join their team.

Your new role
In this role, you will have the opportunity to support students in navigating the application process, facilitate meetings between students, parents, and the careers team, and manage and supervise the Student Careers Team. You'll also have the chance to assist with the organisation of career events and presentations throughout the year.


What you'll need to succeed
To be successful in this role, you should be a team player with excellent organisational and communication skills, IT savvy, and a great problem solver. You should also be able to work independently and show initiative, have native-level English proficiency, and be good with numbers with analytical skills. You should have previous experience in a similar role and strong administrative skills.

- French is a desirable language


What you'll get in return
Fantastic workspaces and resources
Annual leave
Fresh meal cooked every day
Professional development opportunities (internal & external)
Cycle to work scheme
70% contribution to cash health plan
Free hot drinks throughout the day
Social events and staff parties
Contribution towards language classes - French or English
Discounts at local businesses
Free Financial Times online
Annual flu jab and more...

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays EA is a trading division of Hays Specialist Recruitment Limited and acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

Management and Use of Information, Resources, Clerical and Administrative Activities Use health related information only for its intended purpose and in accordance with the Data Protection Act. Ensure confidentiality is maintained at all times and information relating to patient/users is used only in connection with authorised users Carry out designated clerical duties as delegated by Senior Nurse for Patient Experience or Share your Experience Lead Assist and contribute to the efficient use of stock and resources within the Patient Experience Team Assist in monitoring the comments received from friends and family. Keep and maintain appropriate documentation on shared drives Collect, review and present data for reporting purposes Ensure that lines of reporting to the Share Your Experience Lead and Senior Nurse for Patient Experience are robust and timely. Contribute to the implementation of Patient Experience initiatives and assist in embedding them in clinical areas Responsibilities for Continuing Education and Personal Development 2.1 Undertake the Trust Corporate and Induction programme appropriate to Role 2.2 Ensure all HELM training is kept up to date 2.3 Raise any concerns with attending or accessing any training 2.4 In collaboration with Line Manager take responsibility for fully participating with the appraisal process, identifying own learning and development needs along with the knowledge and Skills framework 2.5 Demonstrate Skills and activities to others in similar roles 2.6 Keep up to date with Trust wide issues and initiatives Department Specific 3.1 Communicate with patients and families and carers within hospital settings as required 3.2 Work alongside the Patient Experience team assisting with any projects that are being undertaken 3.3 Your main base will be the LRI site but you will be required to work at all 3 hospital sites. You will be an integral part of the Patient Experience Team and will be required to work on your own initiative at times. Maintaining a Safe Environment and Quality 4.1 Take responsibility for maintaining own and others health, safety and security. 4.2 Carry out duties in accordance with the Health and Safety at work Act 1971 4.3 Assist and Maintain a safe and Hazard free area of work. Clinical Governance, Reduction of Risk, Audit and Research 5.1 Undertake only duties and delegated tasks within your own limitations, level of competence ,skills and training. 5.2 Contribute to the management of risk through assessment processes to ensure that risks are reduced at all times to the lowest minimal levels 5.3 Adheres to Trust policies and Procedures 5.4 Assist with the collection of simple data for audit/research and other purposes as delegated by The Share Your Experience Lead and Senior Nurse For Patient Experience.

Please see attached job description for more information about this role and working at Royal Free London NHS Foundation Trust.